19 Executive Assistant jobs in Pomona

Our client, a leader in commercial real estate, is seeking an Executive Assistant to support a high-performing broker team and senior leadership in Ontario, CA . This is a full-time, on-site position operating 8:00am-5:00pm . This position starts as a 3-month contract to hire opportunity and pays $ per hour based on experience. The ideal candidate will bring 3–5 years of paralegal or executive-level support experience in commercial real estate law and will play a critical role in managing transaction-related tasks, legal documentation, and client communications.

This position is best suited for someone with exceptional organizational skills, strong real estate transaction knowledge, and the ability to thrive in a fast-paced, deadline-driven environment.

Key Responsibilities

• Draft, review, and manage real estate documents, including purchase and sale agreements, leases, amendments, and closing documents

• Coordinate and manage all aspects of real estate transactions from inception through closing

• Conduct title and survey review; identify and resolve issues

• Assist with due diligence activities, including reviewing leases, contracts, and corporate documents

• Maintain organized files and track critical dates and deliverables

• Provide day-to-day support to senior brokers, including document preparation, scheduling, and internal/external communication

• Liaise with attorneys, clients, lenders, title companies, and other stakeholders

• Ensure compliance with company policies and applicable laws

• Manage emails and calendars with a high degree of accuracy and confidentiality

Qualifications

• 3–5 years of experience in a paralegal or executive support role within commercial real estate

• Bachelor’s degree or equivalent experience required

• Paralegal certification preferred

• Strong knowledge of real estate transaction processes, including title and survey review

• Proficiency in Microsoft Office Suite and document management systems

• Excellent organizational and time-management skills

• Ability to manage multiple priorities independently in a fast-paced environment

• Proven collaboration skills with attorneys, brokers, and clients

• Experience working closely with brokers or legal teams in commercial transactions

• Familiarity with compliance processes in real estate law

• Ability to anticipate and proactively address the needs of senior stakeholders

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at

Job Function:

Job Sub Function:

Job Category:

All Job Posting Locations:

Job Description:

Biosense Webster is recruiting for an Executive Administrative Assistant. This fully onsite position is located in Irvine, CA.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.

Are you passionate about improving and expanding the possibilities of Cardiovascular? Ready to join a team that’s reimagining how we heal? Our Cardiovascular team develops leading solutions for heart recovery, electrophysiology, and stroke. You will join a proud heritage of continually elevating standards of care for stroke, heart failure and atrial fibrillation (AFib) patients.

Your unique talents will help patients on their journey to wellness. Learn more at

• Manage a highly complex business calendar and travel arrangements with a keen sense of prioritization and time management to ensure maximum effectiveness of time use
• Coordinate Departmental Senior Leadership meetings and related activities, and other leadership activities • Collect and consolidate management data/reports for the business, in order to track performance against goals and corporate strategy.
• Organize confidential files, manage relevant data, and maintain accurate records.
• Coordinate all travel arrangements as needed and process expense reports on time.
• Plan and coordinate global department meetings, celebrations, and outside meetings.
• Interact with various levels of management on a day-to-day basis, handling very confidential documents and materials.
• Balance the necessity of managing the calendar tightly while establishing a friendly, accessible to-all atmosphere with peers, within the organization, and outside of it as well.
• Exercise independent discretion and judgment to solve complex problems regarding project, department or division-related work.
• Coordinates activities related to hiring and onboarding of staff
• Coordinates contracts, agreements and purchase orders
• Leads or Supports Key Departmental or Organizational Business Support Projects such as a Facility Move, New Onboarding Process, Administrative Assistant Community of Practice, etc.

Qualifications:

• A minimum of a high school diploma is required, an Associate degree is preferred.
• A minimum of 6 years of administrative experience is required.
• Experience providing administrative support to managers with global responsibility is preferred
• Experience leading business support projects is required.
• General systems proficiency and systems learning agility is required
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is required.
• Experience managing multiple complex calendars via Outlook is required.
• Experience scheduling meetings and coordinating off-site meetings required.
• Experience coordinating domestic and international travel is required.
• Experience handling sensitive and confidential information and documents is required.
• Experience with Ariba, Aravo or a related accounts payable system is preferred
• Experience with Concur or a related travel and expense reporting system is preferred
• Experience with SharePoint, Zoom, Teams, Finance systems (e.g. Beacon, One Supply, etc.), Human Resource systems (e.g. OurSource, Workday, etc.) preferred.
• Flexibility to accommodate a changing work schedule and sensitivity to international time zones is required.
• Must have excellent verbal and written communication and interpersonal skills.
• Must have a strong sense of urgency, while maintaining a high degree of professionalism.
• Must have strong organizational skills along with excellent judgment and reasoning abilities.
• Must be a strong team player with the ability to coordinate with other administrative staff.
• The ability to work and partner with all levels from Senior Management through the organization is required.
• The ability to multi-task and work under minimal supervision, in a dynamic, fast-paced, environment is required.

This position is overtime eligible.  

This job posting is anticipated to close on 9/1/2025 .

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via or contact AskGS to be directed to your accommodation resource.

The anticipated base pay range for this position is :

Additional Description for Pay Transparency:

As an Executive Assistant in Asset & Wealth Management-Private Bank, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio's
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

FEDERAL DEPOSIT INSURANCE ACT: This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

Base Pay/Salary
Irvine,CA $33.34 - $44.23 / hour

Our client, a leader in commercial real estate, is seeking an Executive Assistant to support a high-performing broker team and senior leadership in Ontario, CA . This is a full-time, on-site position operating 8:00am-5:00pm . This position starts as a 3-month contract to hire opportunity and pays $ per hour based on experience. The ideal candidate will bring 35 years of paralegal or executive-level support experience in commercial real estate law and will play a critical role in managing transaction-related tasks, legal documentation, and client communications.

This position is best suited for someone with exceptional organizational skills, strong real estate transaction knowledge, and the ability to thrive in a fast-paced, deadline-driven environment.

Key Responsibilities

Draft, review, and manage real estate documents, including purchase and sale agreements, leases, amendments, and closing documents

Coordinate and manage all aspects of real estate transactions from inception through closing

Conduct title and survey review; identify and resolve issues

Assist with due diligence activities, including reviewing leases, contracts, and corporate documents

Maintain organized files and track critical dates and deliverables

Provide day-to-day support to senior brokers, including document preparation, scheduling, and internal/external communication

Liaise with attorneys, clients, lenders, title companies, and other stakeholders

Ensure compliance with company policies and applicable laws

Manage emails and calendars with a high degree of accuracy and confidentiality

Qualifications

35 years of experience in a paralegal or executive support role within commercial real estate

Bachelors degree or equivalent experience required

Paralegal certification preferred

Strong knowledge of real estate transaction processes, including title and survey review

Proficiency in Microsoft Office Suite and document management systems

Excellent organizational and time-management skills

Ability to manage multiple priorities independently in a fast-paced environment

Proven collaboration skills with attorneys, brokers, and clients

Experience working closely with brokers or legal teams in commercial transactions

Familiarity with compliance processes in real estate law

Ability to anticipate and proactively address the needs of senior stakeholders

Executive Assistant to the Dean, Claire Trevor School of the Arts at University of California, Irvine summary:

The Executive Assistant to the Dean at the Claire Trevor School of the Arts provides high-level administrative support, managing the Dean's calendar, communications, and large-scale projects. This role coordinates events, travel, and financial accounts while serving as a liaison among faculty, staff, donors, and external partners. The position requires discretion, organizational skills, and experience in executive support within a university setting.

• Proven experience and professionalism in providing primary administrative support to high-level administrators.
• Demonstrated organizational skills, ability, and experience to implement existing or develop new office operations.
• Demonstrated ability and experience determining workload and setting priorities, taking into consideration multiple requests and deadlines and fluctuating priorities.
• Knowledge of basic accounting principles and skill in financial tracking of accounts, including the development of financial reports and reconciling ledgers.
• Skills and experience planning and coordinating logistics of fundraising or other special events, including developing and managing event budgets, creating event management timelines, interfacing directly with vendors and event participants, arranging travel compiling and preparing conference and event-related materials.
• Interpersonal skills to establish and maintain cooperative working relationships with campus administrators, faculty, administrative and technical staff, students, and community members.
• Written communication skills to compose and edit clear and appropriate business correspondence independently, using correct format, spelling, punctuation and grammar.
• Verbal communication skills to communicate effectively with a diverse group of individuals in a diplomatic, tactful, and professional manner.
• Ability to apply existing campus policies and administrative guidelines to resolve unusual administrative problems within the objectives of the Dean's Office.
• Ability to maintain utmost confidentiality and use discretion in handling sensitive issues of concern to the School and the University.
• Ability to work occasional evenings and weekends as required.
• Small to mid-level project management skills
• Bachelor's degree in related area and / or equivalent experience / training
• 3-5 years Providing executive-level administrative support to a high-level administrator

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Keywords:

executive assistant, administrative support, event coordination, financial account management, university administration, calendar management, strategic project support, confidentiality, internal and external communications, higher education