359 Executive Support jobs in New York

Job Description

The Opportunity
The Executive & Network Support Associate (ENSA) serves as a trusted partner to the Senior Director of
Network Operations, Executive Director, School Principals, and other Network Leadership, ensuring efficient
day-to-day operations across the Network and campuses. This individual maximizes leaders’ capacity to drive
instruction, culture, operations, and community engagement by providing high-level administrative,
organizational, and project management support. The ENSA is a key representative of the leadership offices,
requiring exceptional organization, discretion, and communication skills, as well as the ability to thrive in a
fast-paced, multi-stakeholder environment.

Culture
Mission of NCS
Our mission is to provide NCS children with new educational opportunities through a rigorous and
comprehensive K-8 program that cultivates the intellectual, social, and emotional development of each child.
Our students, who will include autistic scholars and students with IEPs, will become independent learners and
critical thinkers, acquire the academic skills that they need to succeed in college preparatory high schools, and
exhibit the social and emotional skills that will allow them to reach their full potential.
Responsibilities
Who You Are

• A mission-aligned professional committed to the success of Neighborhood Charter Schools and the holisticdevelopment of our students and families.
• An organized, detail-oriented individual who can manage complex schedules, projects, and communications with precision.A proactive problem-solver who anticipates needs and takes initiative to support the effectiveness of senior leaders.
• A collaborative team player who builds strong relationships across staff, families, and external partners.
• A strong communicator, both written and verbal, able to draft professional correspondence and represent leadership with discretion and clarity.
• A flexible and dependable professional who can adapt to shifting priorities at both the network and school level.
• A values-driven individual committed to diversity, equity, and inclusion, and to fostering an inclusive school community.
• An enthusiastic contributor who supports student recruitment and network operations, recognizing that strong enrollment and seamless systems are essential to fulfilling our mission and sustaining our schools.

1. Manage complex calendars for senior leaders, including scheduling meetings, events, and travel.
2. Act as a gatekeeper to prioritize and protect leadership time.
3. Draft, proofread, and edit correspondence, presentations, and reports for use within the network and school.
4. Maintain accurate and organized electronic and physical files across multiple offices.

1. Track progress on key initiatives, ensuring deliverables and deadlines are met.
2. Support the SDNO with logistics for network-wide events.
3. Capture meeting notes and action steps to ensure timely follow-up and accountability.

1. Serve as a liaison between leadership and internal/external stakeholders.
2. Handle sensitive information with professionalism and discretion.
3. Provide hospitality and coordination for visitors, board members, and families.

• Support the daily operations of leadership offices, including supply management and administrative

• Collaborate with the school operations teams to align systems and routines across campuses.
• Assist with additional tasks as needed to support the success of the network and school.

• Partner with the Senior Director of Network Operations and Enrollment to support student recruitment initiatives, including event logistics, family outreach, and application management.
• Help maintain accurate enrollment data and ensure timely follow-up with prospective families.
• Coordinate materials, communications, and scheduling for recruitment events and school tours.
• Support operational alignment across campuses to ensure consistency in systems, procedures, and family experience.
• Contribute to ongoing process improvements that strengthen the efficiency and impact of network operations.

• Perform other responsibilities as assigned by the SDNO, Executive Director, COS, or Principals to meet the evolving needs of the organization.

Job Title: Administrative Support Officer

Job Description:

The Administrative Support Officer plays a key role in ensuring the efficient and smooth operation of the charity’s day-to-day activities. The primary responsibilities include providing administrative support across various teams, managing calendars, scheduling meetings, and handling communication both internally and externally. The officer will maintain accurate records, assist with data entry, prepare reports, and manage files and documents. Additionally, they will support event planning, coordinate logistics, and assist with volunteer management.

The role requires strong organizational skills to track and manage tasks, ensuring deadlines are met and office systems run effectively. The officer will also handle general office duties such as answering phones, responding to emails, and ordering office supplies. Collaboration with other team members, volunteers, donors, and partners is crucial, along with ensuring all activities align with the charity’s mission and values.

The ideal candidate will be proactive, detail-oriented, and able to work independently and as part of a team. Prior administrative experience in a nonprofit setting is preferred, along with proficiency in office software and databases.

Key Skills:

• Strong organizational and time-management skills
• Effective communication and interpersonal abilities
• Proficiency in Microsoft Office and office management tools
• Ability to multitask and prioritize effectively

Job Description

Incisive. Inclusive. Invested. We’re Axinn.

Experienced, tenacious, and always trial-ready, we are committed to understanding complex legal challenges that impact the future of our clients' businesses, globally.

Focusing on antitrust, intellectual property, and high-stakes litigation, our extensive teams in the U.S. possess deep knowledge and client-side experience across a range of sectors, including technology, healthcare, life sciences, and consumer products.

At Axinn, inclusivity is central to who we are. We have a purpose that goes beyond profit, which includes fostering a fair, welcoming workplace and supporting the communities where we live and work. We actively recognize talent and promote opportunities for all team members. By embracing the unique experiences and perspectives of our people, we fuel creativity and deliver results for our clients.

Under the direct supervision of the Administrative Team Manager, as well as indirectly under the Facilities and Hospitalities (F&H) Manager, the Administrative Support Services Assistant position has primary responsibility for the performance of clerical/administrative activities for all of the agile attorneys (those attorneys w/o a dedicated office), and will serve as one of the main points of contact for hospitality/facilities activities within the NY Office. This position will perform a variety of administrative support duties for our agile attorneys, with limited supervision, and provide on-site logistical assistance for client meetings. In addition, the position is responsible for the following

Responsibilities and Duties:

• General administrative support services
  1. Provide onsite administrative coverage for the open collaboration space (agile/hoteling work areas)
  2. Maintain calendar and contacts
  3. Room scheduling/reservations (individual and group meetings)
  4. Meet/greet clients; arrange meetings (including any beverage/food and AV requirements)
  5. Track monthly expenses, prepare expense reports, and manage corporate card accounts
  6. Make travel arrangements
  7. Respond timely to emails requesting other assistance
• Documentation
  1. Proofread documents upon attorney request
  2. Perform photocopying, scanning, faxing, binding, filing, etc.
  3. Prepare legal correspondence, documents, electronic filings, etc.
  4. Create and maintain files, prepare new client/matter forms; engagement letters, etc.
  5. Create binders
• Hospitality/Facilities administrative support services
  1. Assist with planning and executing on meetings concerning attorneys and clients
  2. Serve as backup legal admin support during staff absences and office rotations
  3. Coordinate with F&H to prepare client-facing spaces
  4. Support weekend readiness and space closure efforts on Fridays
  5. Contribute to office inventory tasks and workspace organization initiatives

• Other duties and special projects as assigned

Education, Experience, and Skills Required:

• 5+ years of general office/administrative experience required, prior law firm experience is highly preferred
• Excellent communication skills, both verbal and written
• General knowledge of office equipment and tools
• Strong Microsoft Office skills – Word, Excel, PowerPoint, Outlook and various document management tools
• Ability to build rapport with attorneys and professional staff
• Strong organizational skills with great attention to detail
• The ability to work independently but within a team environment

Benefits

At Axinn, we offer market competitive wages and generous benefit options to our valued employees. This includes, but is not limited to, the following:

• Competitive starting pay and annual discretionary bonus and raise eligibility
• Generous paid time off benefits (vacation, personal days, holidays, and sick leave)
• Firm paid short and long-term disability, plus life and accident insurance
• 401(k) Profit Sharing Plan and Cash Balance Retirement Plan with generous employer contributions (please ask for further details re: eligibility requirements)
• Comprehensive medical, dental, and vision insurance options
• Flexible spending and health savings accounts (medical plan dependent)
• Firm paid comprehensive Employee Assistance Program (EAP)
• Student loan refinancing discounts
• Fitness/Gym dues reimbursement program

Position Details

This is a full-time, benefits eligible, non-exempt level position. Final rate of pay will be commensurate with the incumbent’s experience, with a targeted hiring range of $47.00 - $52.00 per hour (the upper range reserved for highly qualified applicants). This position is currently available in our NY office location only.

Axinn is an equal employment opportunity employer and is committed to creating an environment that draws upon the strength of the diversity of its workforce to achieve excellence in the Firm's field and beyond

Job Description

Amalgamated Bank is seeking an enthusiastic Branch Administrative Support Manager. Reporting to the Branch Sales & Service Manager, the Branch Administrative Support Manager (BASM) manages all operational, audit, and training activities of a branch. Responsible for the overall success of the branch operating model, including staff training, audit compliance, updating/revising branch policy and procedures, operational integrity of the branches, transactions/operations, servicing, and special projects related to the branch and Online Branch channels. The BASM ensures all branches have sound operations, meeting audit, compliance, and regulatory expectations. The BASM oversees onboarding and training for all branch employees. Consistently meets with internal departments to review overall bank policies and procedures

By joining our team, you’ll be joining a Bank that believes that that maintaining a diverse and inclusive workplace where everyone feels valued and respected is essential for us to grow as a company. We are dedicated to building a more equitable world in our everyday practices by embracing the values of our employees and customers.

Essential Job Functions :

1. Ensures operational requirements are maintained, to include consumer and business banking guidelines. Ensures compliance with operational, security and control policies/procedures, preventing fraud and protecting customer assets.
2. Takes ownership of complex account servicing and error resolution issues, including those escalated by other Retail Staff. Works with the Retail Sales and Service Manager to provide coaching and guidance to improve and reduce future problem resolution/escalations.
3. Provides training to branch new hires and ongoing training for updates on systems, procedures, policies to existing branch staff. This includes, but is not limited to Horizon platform, consumer online banking platform, commercial online banking platform, and new account origination. Training can be conducted in our Headquarters, or virtually via MS Teams
4. Updates Training Materials and Creating Job Aids for branch staff
5. Updates and revises retail branch policies and procedures as needed and provides updates to existing programs or product features.
6. Assess, suggest, and implement new procedures, workflow processes, or systems to increase operational efficiency
7. Adheres to applicable compliance/operational risk controls in accordance with Company or regulatory standards and policies.
8. Maintains internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.
9. Ensures branches operate within regulatory and compliance expectations and pass all branch audits
10. Manage operational risk for the retail network by following policies, guidelines, and regulations
11. Create a strong workforce by developing individuals in the banking operations team
12. Oversee the processing of loans, deposits, and other banking activities to ensure accuracy and accountability
13. Oversee implementation of bank operations projects to ensure alignment with expectations and strategic initiatives
14. Engage with Audit, Regulators, Community
15. Work and collaborate with other business lines to include Operations, Amalgamated Investment Services team, Electronic Banking, Call Center and Loan Servicing
16. Makes decision on branch closings and liaises with compliance/legal departments to notify regulators of such actions
17. Liaises with 3rd party vendors for any product, service, or operational enhancements/issues related to branch operations
18. Reviews branch monthly self-audits
19. Conducts Branch Quarterly Inspection
20. Monitors and ensures Timely Research and Remediation of Chase Open items , Fed open items and Suspense GL
21. Conducts Daily Review of all operational items for Branches with 3 or less staff
22. Monitors Daily processing of teller work in Imagecentre and ensures work is decisioned and closed for BOSS processing overnight
23. Provides first line escalation for Branch Support for immediate System issues. Constraints may require opening ticket with FIS
24. Provides BOT Operations and Product support for Horizon XE updates to test releases
25. Provides BOT Operations support to address Branch issues needing resolution such as operational errors
26. Provides Finance Support with Unposted GL pertaining to branch entries
27. Monitors Branch requests from call center and other internal areas emails to ensure response and completion
28. Monitors AB internal mailbox ensuring items are processed and decisioned
29. Monitors New Accounts Report, Maintenance Report, and IRA Issue Report to ensure remediation
30. Monitors San Francisco ATM proof and Loading
31. Monitors Payments One and Vision4 for ATM outages
32. Creates and maintains Share Point maintenance for Branch Share point sites
33. Other duties as required

Knowledge, Skills and Experience Requirements :

1. This position reports to the Branch Sales & Service Manager and has a sound working knowledge of the overall operations of the branch.
2. Education and Experience Required:
3. Bachelor’s degree; or in lieu of degree, a minimum of four (4) years of relevant professional experience.
4. At least three (3) years of proven sales experience
5. Minimum of two (2) years’ managerial experience or demonstrated leadership abilities.
6. Demonstrated strong knowledge of business banking products and services, with proven expertise in client relationship management.
7. Strong financial services product knowledge preferred.
8. Proficiency in common PC software, including Microsoft Office applications (Word for word processing and Excel for spreadsheets).
9. Experience using the internet for business applications, and proficiency with email platforms.
10. Excellent communication and interpersonal skills, with the ability to interact professionally with personnel at all levels and with business partners across the organization.

Our job titles may span more than one career level. The starting base salary for this role is between $110,000.00 – $125,000.00. The actual base pay is dependent upon many factors, such as: training, transferrable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future.

Amalgamated Bank is an Equal Opportunity and Affirmative Action Employer, Minorities / Females / Individuals with Disability / Veterans. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply. View our Pay Transparency Statement. Submission of a resume or any information regarding your qualifications does not constitute a promise or offer of employment. At Amalgamated Bank, we consider an applicant to be someone who has interviewed at least once, in person, with the hiring manager. Amalgamated Bank does not sponsor applicants for work visas.

Job Description

About Porcelanosa

Porcelanosa is firmly positioned at the forefront of the Spanish and international markets thanks not only to our solid values of innovation and quality, but also the trust placed in our large team, made up of almost 5000 skilled professionals, and our commitment to the environment and stakeholders. Porcelanosa products are designed with people in mind, intended to make their lives better and featuring the finest state-of-the-art innovations. Boasting over 45 years of experience, Porcelanosa is present in more than 150 countries around the world. Our success is based on a unique business model, built on a solid corporate strategy.

Why Work for Porcelanosa?

At Porcelanosa, you’ll join a global leader in luxury tile, kitchen, and bath products, known for our commitment to innovation, design excellence, and customer satisfaction. We provide a collaborative environment where your contributions directly support the success of our sales team and enhance the customer experience. You’ll enjoy opportunities for professional growth, a supportive team culture, and the satisfaction of working with high-end, design-forward products that inspire spaces worldwide.

What We Offer

• Competitive Compensation – Base salary plus commission opportunities
• 100% 401K match up to 4%
• 3-tier medical insurance
• 2-tier dental insurance
• Vision insurance
• Health Savings Account
• Flexible Spending Accounts
• Short Term and Long Term Disability
• Employer-paid life insurance
• Voluntary Employee, Spouse and Child Life Insurance
• Critical Illness, Hospital Indemnity and Accident Insurance
• $3,000 Tuition Reimbursement
• Paid Time Off (PTO)

#IDN123

Key Responsibilities

• Follow up and respond promptly to customer inquiries, providing accurate information and minor product details.
• Schedule orders for delivery, confirm shipments, and provide tracking details to the appropriate party.
• File and manage sample orders; ensure all outgoing samples are properly processed.
• Assist in scheduling and coordinating sales meetings, customer appointments, and showroom events.
• Provide full administrative support to sales representatives, including freight quotes, stock checks, sample coordination, and resolving discrepancies.
• Maintain and update the automated phone system to ensure accurate routing and current data.
• Keep the showroom organized by putting away loose samples daily, maintaining sample inventory, and reordering as needed.
• Organize and maintain tile product libraries, replacing damaged items and removing discontinued products.
• Research and resolve billing, payment, shipment, product, and inventory issues as directed.
• Process price adjustments, returns, refunds, and credit transfers; coordinate with the customer service team to resolve damage claims.

What You Bring to the Team

• An associate or bachelor’s degree in business administration, business management, or a related field preferred.

• Demonstrable experience in sales support administration, or similar.

• Experience with sales industry software like Salesforce and client relationship management (CRM) systems, or similar.

• Familiarity with sales contracts and agreements.

• Proficiency in Microsoft Word and Excel.

• Excellent written and verbal communication skills, as well as customer service skills.

• Exceptional interpersonal skills and a proactive approach toward problem-solving.

• Must be available to work Saturdays as needed.

• Experience in tile, kitchen and bath not required but highly encouraged

Commitment to Inclusion

Porcelanosa provides equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

At Porcelanosa, we believe in a skills-first approach to recruitment and employment. This means focusing on what you can do and how you can grow, rather than traditional metrics alone. We are committed to adhering to anti-exclusion practices, removing barriers to access, and enhancing opportunities for all individuals based on merit and potential. Your skills, experiences, and perspective are valuable—and we want to empower you to make your mark here with us.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods sitting at a desk and working on a computer.
• Frequent walking through showroom and sample storage areas.
• Ability to bend, reach, and lift up to 20 lbs. to retrieve and move product samples.
• Manual dexterity to handle samples, file documents, and operate office equipment.
• Visual acuity to read product details, review inventory records, and prepare accurate documentation.

Schedule:

8-hour shift

Weekends required

Porcelanosa offer is contingent upon

Proof of legal authorization to work in the United States for Porcelanosa, which will be confirmed by E-Verify within three business days of your hire date.

Work Remotely

No.

Job Description

Position Summary: The Executive Assistant will provide comprehensive administrative and office support to ensure the efficient operation of the Medical Department and Team. This role requires strong organizational skills, diligence, and the ability to manage confidential information with discretion.

Report To: Chief Medical Officer & VP of Clinical Operations

RESPONSIBILITIES:

• Calendar administration including travel arrangements, scheduling, and coordination of meeting arrangements.
• Prepares and modifies documents including correspondence, reports, drafts, memos, and emails.
• Prepares agendas/minutes for meetings, and coordinates meeting logistics.
• Opens, sorts, and distributes incoming correspondence.
• Develops and/or edits internal and external communications, including documents that are confidential and/or sensitive in nature.
• Coordinates new providers orientation including new providers coats and stamp distribution.
• Maintains electronic and hard copy filing system as directed.
• Manages requests for information and data.
• Administration of providers’ schedule.
• Resolves administrative problems and inquiries regarding medical operation.
• Bi-weekly preparation of timecards of the medical staff under the CMO Supervision for the Payroll Department.
• Monitors clinical supplies and manages all requests for new supplies when necessary.
• Establish good working relationship with staff within the division, other departments, executive team, medical staff, and external contacts.
• Monitors administrative compliance regarding all medical policies and procedures to ensure that the medical staff operates according to the organizations regulations and guidelines.
• Tracks and coordinates the performance evaluation of the medical staff under supervision.
• Tracks/Reviews all patient complaints daily and coordinates with the appropriate department on the proper transfer and speedy closure of complaints/incidents.
• Coordinates continuing medical education programs and other clinical training such as ACLS, BCLS, PALS, Infection Control.
• Other tasks, duties, and responsibilities as assigned.

MINIMUM QUALIFICATIONS:

• Bachelor’s Degree preferred.
• 5-7 years previous experience administrative support in a health care setting.
• Previous experience supporting senior executives preferred.
• Proficiency with MS Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software.
• Ability to manage sensitive and confidential information with discretion.
• Knowledge of operation of standard office equipment.
• Knowledge of principles and practices of basic office management.

Job Description

JOB PURPOSE:

The Executive Administrative Assistant will be responsible for effectively supporting the executi

director and contributing to the overall success of the organization. This multifaceted role demands a

diverse skill set, encompassing exceptional organizational abilities, impeccable communication, and a

proactive, problem-solving approach. The ideal candidate will be a highly motivated and adaptable

individual, capable of prioritizing tasks, managing complex schedules, and maintaining confidentialit

They will be expected to anticipate the needs of the executive director, handle sensitive information with

discretion, and represent the organization professionally in all interactions. In addition to providing

administrative support, the Executive Administrative Assistant will play a key role in special projects,

coordinating efforts across departments, conducting research, and preparing reports. The successf

candidate will be a self-starter with a strong work ethic and a commitment to excellence.

RESPONSIBILITIES:

The Executive Administrative Assistant will provide high-level administrative support to the executive

team and manage a wide range of complex and confidential projects. This role requires exception

organizational skills, attention to detail, and the ability to work independently and proactively.

● Board Liaison: Serve as the primary point of contact for the board of directors, fostering strong

relationships, and coordinating their involvement in key activities. This includes preparing

comprehensive reports, organizing and facilitating engaging board meetings, retreats, and

targeted training sessions to enhance their effectivenes

● Calendar and Schedule Management: Efficiently manage the calendars of the executive te

ensuring optimal use of their time. Skillfully schedule a wide range of appointments, meetings,

and complex travel arrangements, taking into account priorities, deadlines, and potential

conflict

● Document Preparation and Editing: Produce high-quality correspondence, reports,

presentations, and other documents that are clear, concise, and error-free. Meticulously edit and

proofread materials to ensure they meet the highest standards of professionalism and accuracy.

● Meeting Coordination and Support: Coordinate and provide comprehensive support for

meetings, including preparing agendas, distributing materials, taking accurate minutes, and

diligently tracking action items to ensure follow-through and timely completion.

● Research and Briefing: Conduct thorough research on a variety of topics to gather releva

information and insights. Prepare comprehensive briefing materials that enable the executi

team to make informed decisions and effectively address key issue

● Special Project Management: Oversee and manage special projects from inception to

completion. This includes meticulous planning, coordinating with internal and external

stakeholders, effectively managing resources, and closely monitoring progress to ensu

successful outcomes.

● Confidentiality and Discretion: Exercise the utmost discretion and maintain strict confidentia

when handling sensitive information and documents, ensuring that privacy and security are

consistently upheld.

● General Administrative Support: Provide essential administrative support to ensure the smooth

operation of the office. This includes professionally answering phones, efficiently managing

correspondence, maintaining organized files, and performing other administrative tasks

needed.

● Additional Responsibilities: Flexibility to take on additional responsibilities and duties as

assigned, demonstrating a willingness to contribute to the overall success of the team and

organization.

QUALIFICATIONS:

● Three to five years experience effectively supporting an executive direc

● A bachelor's degree or higher in business administration, management, or a related fiel

● Certification in project management, event planning, or executive assistance is a plu

REQUIRED SKILLS/ EXPERIENCE:

● Strong organizational and time management skills: The ability to manage multiple projects

simultaneously, prioritize tasks, and meet deadlines is essential for success in this role.

● Excellent communication and interpersonal skills: The ability to communicate effectively wi

individuals at all levels of the organization, both verbally and in writing, is crucial.

● Proficiency in Microsoft Office Suite and other relevant software: Strong computer skill

essential for managing schedules, preparing reports, and handling other administrative tasks

using the following software Microsoft Word or Google, Adobe, Canva, Excel spreadsheets, and

Powerpoint presentations.

● Problem-solving and critical thinking skills: The ability to identify and resolve issues quickly

and effectively is important for anticipating and addressing potential challenge

● Discretion and confidentiality: The ability to handle sensitive information with discretion a

maintain confidentiality is paramoun

● Experience in project management or event planning: Prior experience in managing projects

or events can be a significant advantage, demonstrating the ability to handle complex tasks a

coordinate with multiple stakeholders.

Ultimately, the Executive Administrative Assistant will possess a combination of strong educational

qualifications, relevant skills and experience, and a passion for supporting the executive director

achieving their goals.

REPORTS TO:

● Executive Director

PRE-EMPLOYMENT REQUIREMENTS:

● Three (3) reference checks are required.

● Obtain mandated reporter training certificate (every two years) and complete other requir

Department of Health and Mental Hygiene (DOHMH) and Head Start Performance Standards

(HSPS) training.

● Complete a full physical examination with updated TB test, varicella, tdap, and MMR (fees may

apply).

● Complete NYS Mandated Child Abuse Reporter training, in addition to other mandated health

and safety trainings.

● Ability to pass a Comprehensive Background Clearance through the following:

○ Department of Health and Mental Hygiene (DOHMH)

○ Indentogo

○ Department of Education Fingerprinting Screening

○ NYS Central Registry

○ Sex Offender Registry Clearan

○ SEL check

Job Description

Executive Assistant, Office of the Chief Human Resources Officer

Aquarian

Aquarian is a diversified global holding company with a strategic portfolio of insurance and asset management solutions. 

After launching in 2017, Aquarian finalized its first investment in 2018. Since then, Aquarian has grown to approximately $25.6B in assets under management. Aquarian Insurance acquires and operates companies providing retirement income and reinsurance solutions for millions of people. Aquarian Investments deploys capital into opportunities that yield attractive risk-adjusted returns with downside protection for its clients. 

Aquarian's approach combines a wide and holistic view of the investment landscape with incisive decision-making and deep investing acumen. The company invests across the capital structure and creates tailored financing solutions that enable high-quality companies to grow and evolve. 

Aquarian is an ideal environment for those driven to make a lasting impact on long-term investing. We value diverse perspectives and believe aligning employee incentives with the firm's performance is essential to the business's success. We offer people an opportunity to build together and be a part of something bigger than themselves.  

The Role

We are seeking a talented individual to serve as an Executive Assistant to the Chief Human Resources Officer and her department, supporting the continued growth and evolution of this dynamic team. This position will focus primarily on calendar management. The role is ideal for a motivated, self-starting professional open to dive into both administrative responsibilities as well as special assignments with excellent problem solving and critical thinking skills.

This position is onsite 5 days a week at our New York City offices.

Responsibilities:

• Provide high-volume calendar management of internal and external meetings
• Regularly interface with high-profile professionals, communicate on behalf of the executive team to clients, investors, partners, board members, and team managers
• Collect and prepare information for the team, create and edit presentations, spreadsheets and other documents as needed
• Collaborate with assistants in all areas of the company to handle logistics for internal and external meetings, projects, and special assignments
• Coordinate business travel logistics, creating itineraries and making travel arrangements
• Manage expense reports and vendor invoices as needed
• Both individually and on a team, assist with special project assignments
• Assist with ad-hoc job-related and personal requests as needed

Ideal profile and characteristics:

• Quick and agile thinker / learner able to function well in a high-paced, rapidly evolving environment
• Proven ability to meet deadlines, multi-task, and take full ownership of responsibilities
• Flexible and resilient with an eagerness to learn, receptive to constructive feedback
• Detail oriented with excellent time management and organizational skills
• High level of integrity, discretion, professionalism, and confidentiality
• Ability to anticipate the needs of the executive, the team, and the company
• Tech-savvy and resourceful
• Proactive, positive, energetic personality with a can-do attitude
• Excellent written and verbal skills
• Advanced knowledge of Microsoft Office Suite, including proficiency in Excel

Education and Experience:

• 4+ years of experience supporting C-level executives (CEO, Managing Partner, or CFO support ideally, preferably in the Finance/Investment industry)
• Experience in a fast-paced, dynamic environment
• Bachelor's degree preferred but not required

Job Description

Armand Corporation , an award-winning M/WBE Construction Management firm celebrating over 34 years in the industry, is seeking a full-time Executive Assistant.

The ideal candidate has 3–5 years of experience as an Executive Assistant for senior executives at GDC. In this position, you will play a pivotal role in supporting our senior leadership team. You will be responsible for providing comprehensive administrative assistance to GDC executives, ensuring seamless operations, and contributing to the overall success of the organization. The ideal candidate will have a strong understanding of executive-level operations and be able to provide high-level support to the senior leadership team in a fast-paced and demanding environment.

If selected, candidates will need to provide digital proof of licensure and certification for all U.S.-based accolades, including academic degrees, before the time of the interview. Information provided will be handled with discretion and used purely for employment-related purposes, including background checks for various government agency clients.

This position will be full-time, on-site. Candidates are expected to live in or near the New York metropolitan area.

JOB RESPONSIBILITIES include, but are not limited to, the following:

• Efficiently manage the executives' calendars, appointments, and travel arrangements, ensuring optimal use of their time and resources.
• Prepare and organize documents, presentations, and reports for meetings, conferences, and other executive engagements.
• Act as a liaison between the executives and internal/external stakeholders, always maintaining effective communication and professionalism.
• Prioritize and handle incoming communication, including emails, phone calls, and inquiries, with discretion and responsiveness.
• Assist in planning and coordinating special events, conferences, and board meetings, ensuring successful execution and smooth logistics.
• Maintain confidentiality and handle sensitive information with the utmost professionalism and integrity.
• Conduct research and gather data on various projects, initiatives, and educational trends to support decision-making processes.
• Collaborate with other administrative staff to optimize office efficiency and contribute to a positive work environment.
• Attend meetings and draft minutes as directed
• Keep the executive apprised of time-sensitive or priority matters, ensuring appropriate follow up takes place.
• Develop and manage internal processes to expedite workflow.
• Maintain paper and electronic filing systems, including confidential and sensitive information.
• Perform other administrative duties and special projects as needed.

• Bachelor’s degree in Arts, Business, or a related field is preferred.
• Proven experience as an executive assistant or in a similar role, supporting C-level executives or senior management.
• Exceptional organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills, with strong attention to detail and accuracy.
• Proficiency in office software (Microsoft Office, Google Workspace) and the ability to learn new tools and technology quickly.
• Demonstrated ability to work independently, take initiative, and anticipate the needs of executives.
• A professional and approachable demeanor, with strong interpersonal skills to interact with diverse stakeholders.

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