15 Office Manager jobs in Madison

VCA Veterinary Emergency Service & Veterinary Specialty Center is seeking an experienced veterinary client service professional to join our leadership team as Office Manager. This position oversees the dedicated customer service teams at our Madison, Middleton, and Janesville hospitals. The role of the Office Manager is vital to the daily operation of our hospitals, and will be responsible for (but not limited to) the following:
+ Interview, hire, and train customer service associates
+ Manage associate schedules and fulfill emergent staffing needs
+ Performance reviews for our customer service teams
+ Education and development of customer service associates
+ Employee relations and communications
+ Payroll calculations, goal calculations, time clock maintenance
+ Organize and conduct customer service meetings
+ Communicate effectively and routinely with the Hospital Director to discuss, evaluate, and plan for the welfare of the practice
+ Check transactions for accuracy and missed services through regular audits
+ Serve as an escalation point for client questions and concerns
+ Serve as a contributing member on our hospitals leadership team
The ideal candidate should have a strong background in customer service, as well as, managing staff. Nights and weekends are required for this position.
**If you are a current associate, you will need to apply through our internal career site. Please log into Workday and click on the Jobs Hub app or search for Browse Jobs.**
Benefits: We offer competitive compensation along with a comprehensive benefits package, including medical, dental, vision and paid vacation/sick days, 401(k), generous employee pet discounts and more!
The information in this position description indicates the general nature and level of work to be performed. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. Management reserves the right to revise the job description or require that other tasks be performed when the circumstances of the job change (for example, emergencies, change in personnel, workload, or technical development)
We are proud to be an Equal Opportunity Employer - Veterans / Disabled. For a complete EEO statement please see our career page at vcacareers.com

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an **Assistant Dental Office Manager,** which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives.
**Job Type:** Full-time
**Salary:** $20 - $22/hour
**At Aspen Dental, we put You First. We offer:**
+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
+ Career development and growth opportunities to support you at every stage of your career
+ A fun and supportive culture that encourages collaboration and innovation
+ Free continuous learning through TAG U
**How You'll Make a Difference**
As an **Assistant Dental Office Manager,** you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role.
+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
+ Work collaboratively with other members of the dental team to provide exceptional patient care
+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
+ Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team
+ Review data day to day to evaluate the impact on the practice
+ Oversee scheduling and confirming patient appointments
+ Verify insurance payment, collection, balance nightly deposits and credit card processing
+ Additional tasks assigned by the Manager
**Preferred Qualifications**
+ High school diploma or equivalent; college degree preferred
+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
+ Demonstrate analytical thinking; place a premium on leveraging data
+ Organized and detail oriented
_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._
_*May vary by independently owned and operated Aspen Dental locations._
_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._

**_What Business & Administrative Support contributes to Cardinal Health_**
Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of the leaders they support. Serves as administrative liaison with others within and outside the company.
This role reports to the Senior Vice President of Specialty Network Solutions and will also provide executive administrative support to multiple Vice President level leaders (involves manages scheduling and making travel arrangements). The Executive Assistant will need to maintain a strong understanding of all relevant Cardinal Health operations and frequently represent the company/senior leaders internally and externally through written and verbal communications. This job also frequently manages confidential information and personal matters which requires the use of discretion and judgement in all interactions. The Executive Assistant will need to be able to anticipate the needs of leaders and be able to manage multiple tasks at a time.
**Location -** Nationwide remote (with option to come into the office as needed if based in Dallas, TX or Central Ohio)
**Responsibilities**
+ Maintain executive calendars, including but not limited to: management of daily executive schedules, quickly responding to schedule changes, coordinating multiple executive schedules to align availability, standing up recurring meeting cadence, scheduling department/team meetings and coordinating associated logistics (conference room reservations, room set-up, luncheons, etc.)
+ Maintain confidentiality of executive communication, projects and work
+ Coordinate global travel including the booking of all flights, hotels, car service, etc. for conferences, and other external and internal events and meetings
+ Communicate with members of senior leadership team and other key business partners and vendors
+ Manage and prioritize multiple projects simultaneously while meeting deadlines
+ Exercises sound judgment and independent decision-making to manage the executives schedule communications and other administrative tasks
+ Comfortable working independently and taking ownership of projects with minimal supervisors
+ A self-starter who proactively identifies opportunities to improve efficiently and streamline process, anticipating the executive's needs and preferences.
+ Ability to utilize Excel and PowerPoint to support the executive in organizing thoughts, data, tracking progress and synthesizing information for effective decision making.
+ Prepare and submit expense reports for executive staff members as requested
+ Review expense reports as executive delegate which requires familiarity with all T&E policies
+ Coordinate departmental staff meetings
**Qualifications**
+ Ideally targeting 6+ years of executive administrative assistant work experience, preferred
+ Self-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts)
+ Proficient verbal and written communication skills
+ Basic experience using Excel and PowerPoint (preferred)
+ Work proactively, learn and adapt quickly, and enjoy working in a fast-paced and changing environment
+ Ability to interface with employees at all organizational levels, especially c-suite
+ Ability to escalate issues when necessary
+ Strong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activities
+ Detail-oriented and able to work with a high level of confidentiality
+ Proficient in Microsoft Office programs and Outlook
+ Experience in data visualization tools like PowerBI (a plus not required)
**What is expected of you and others at this level**
+ Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments
+ Ability to apply knowledge beyond own areas of expertise
+ Preempts potential problems and provides effective solutions for team
+ Works independently to interpret and apply company procedures to complete work
+ Provides guidance to less experienced team members
**Anticipated** **hourly range:** $26.90 per hour - 38.10 per hour
**Bonus Eligible** - No
**Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being.
+ Medical, dental and vision coverage
+ Paid time off plan
+ Health savings account (HSA)
+ 401k savings plan
+ Access to wages before pay day with myFlexPay
+ Flexible spending accounts (FSAs)
+ Short- and long-term disability coverage
+ Work-Life resources
+ Paid parental leave
+ Healthy lifestyle programs
**Application window anticipated to close** : 09/25/2025 * if interested in opportunity, please submit application as soon as possible.
The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity.
_Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._
_Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._
_To read and review this privacy notice click_ here (

**Executive Assistant**
As the Executive Assistant, supporting multiple executives in Pearson's Enterprise Learning & Skills division, you will play a pivotal role in driving operational efficiency and facilitating seamless communication within our rapidly evolving organization. Beyond traditional administrative tasks, you will serve as an operational partner, collaborating closely with leadership to implement best practices, streamline processes, and support initiatives that propel our business forward. This position offers the opportunity to be at the forefront of digital and business transformation efforts and contribute to the success of a high-growth organization.
**Key Responsibilities:**
Operational Partnership:
+ Collaborate with the leadership team to develop and execute strategies for organizational efficiency and scalability.
+ Proactively identify areas for improvement and recommend best practice solutions to optimize operations.
+ Act as a facilitator, providing insights and recommendations to support decision-making processes.
Meeting and Calendar Management:
+ Take ownership of scheduling, prioritizing, and coordinating meetings, ensuring alignment with strategic objectives and business priorities.
+ Conduct thorough preparation for key meetings and drive follow through, including compiling agendas, pre-meeting briefs, and action items coming out of key meetings.
+ Anticipate and address scheduling conflicts, adjusting as necessary to accommodate evolving priorities.
Initiative and Project Management:
+ Drive initiatives from conception to completion, overseeing timelines, milestones, and deliverables.
+ Monitor deadlines and progress, proactively identifying and addressing potential roadblocks to ensure timely execution.
+ Track initiative performance metrics and provide regular updates to stakeholders on progress and outcomes.
Technology Integration and Innovation:
+ Champion the adoption of AI and tech-first solutions to streamline workflows and enhance productivity.
+ Research and evaluate emerging technologies and tools that align with organizational goals, recommending implementation where applicable.
+ Collaborate with IT and relevant stakeholders to implement and optimize technology solutions.
Travel Coordination and Optimization:
+ Manage travel arrangements for leadership, optimizing itineraries to maximize efficiency and productivity.
+ Facilitate seamless communication and follow-up during country visits and off-site meetings, ensuring action items and objectives are met.
+ Coordinate with local teams and offices to schedule meetings and events, fostering effective collaboration across geographies.
Cross-Functional Collaboration:
+ Partner closely with other EA, Chief of Staff, operations and project managers to ensure alignment and coordination across the organization.
+ Foster a culture of collaboration and knowledge sharing, serving as a liaison between different departments and functional areas.
Qualifications:
+ Experience in business administration, management, or a related field.
+ Proven experience as an Executive Assistant or in a similar role, preferably supporting multiple senior executives.
+ Strong organizational and project management skills, with the ability to prioritize and manage multiple tasks.
+ Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization.
+ Proficiency in Microsoft Office suite and familiarity with project management tools and technology solutions.
+ Demonstrated ability to think strategically, anticipate needs, and proactively identify opportunities for improvement.
+ Flexibility and adaptability to work in a fast-paced, dynamic environment, with the ability to navigate ambiguity and change.
+ Prior experience in a high-growth or tech-driven organization is a plus.
Location and Work Arrangement:
This role offers remote work flexibility, with periodic days in the NYC area office and occasional travel to our offices in London. Given the geographically dispersed nature of our business, some flexibility in working hours may be required to accommodate different time zones and business needs.
**Rewards & Benefits**
Compensation at Pearson is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific location. As required by the California, Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, New York State, New York City, Vermont, Washington State, and Washington DC laws, the pay range for this position is as follows:
The minimum full-time salary range is between $75,000 - $100,000.
This position is eligible to participate in an annual incentive program, and information on benefits offered is here.
Applications will be accepted through September 13, 2025. This window may be extended depending on business needs.
**Who we are:**
At Pearson, our purpose is simple: to help people realize the life they imagine through learning. We believe that every learning opportunity is a chance for a personal breakthrough. We are the world's lifelong learning company. For us, learning isn't just what we do. It's who we are. To learn more: We are Pearson.
Pearson is an Equal Opportunity Employer and a member of E-Verify. Employment decisions are based on qualifications, merit and business need. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, protected veteran status, disability status or any other group protected by law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
If you are an individual with a disability and are unable or limited in your ability to use or access our career site as a result of your disability, you may request reasonable accommodations by emailing
**Job:** Operations
**Job Family:** ENTERPRISE
**Organization:** Enterprise Learning & Skills
**Schedule:** FULL_TIME
**Workplace Type:** Hybrid
**Req ID:** 21020
#location

Our client, a dynamic and fast-paced organization, is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive support to senior leadership. This is a fully remote position, requiring exceptional organizational skills, discretion, and the ability to manage complex schedules and confidential information from a home office environment. You will be responsible for managing calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and handling various administrative tasks to ensure the smooth operation of executive activities. The ideal candidate will possess a proven track record of supporting C-suite executives, demonstrating a high level of professionalism, initiative, and attention to detail. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Zoom, Slack) is essential. You will anticipate needs, proactively address potential issues, and maintain a high level of confidentiality and integrity. Excellent written and verbal communication skills are paramount, as you will be interacting with internal teams, external partners, and clients on behalf of the executives. This role requires strong problem-solving abilities, resourcefulness, and the capacity to multitask effectively in a virtual setting. The ability to prioritize tasks, manage competing demands, and maintain a calm and professional demeanor under pressure is critical. You will also be responsible for preparing presentations, organizing documents, and assisting with special projects as assigned. We are looking for an individual who is a natural organizer, a keen communicator, and a trusted partner to our executives, contributing significantly to their productivity and effectiveness. This remote role offers the flexibility to contribute your exceptional administrative talents without the need for daily in-office presence, making it an ideal opportunity for a skilled professional seeking remote employment.

Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to the CEO in Madison, Wisconsin, US . This is a critical role requiring exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be a strategic partner, anticipating needs and ensuring the smooth operation of the CEO's office.

Key Responsibilities:

• Manage complex and dynamic calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel, including flights, accommodation, and detailed itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Handle confidential information with the utmost discretion and professionalism.
• Serve as a gatekeeper and liaison between the CEO, staff, clients, and external stakeholders.
• Organize and manage logistics for executive meetings, board meetings, and special events.
• Conduct research and gather information as needed to support executive decision-making.
• Manage expense reports and assist with budget tracking for the executive office.
• Anticipate the needs of the CEO and proactively address potential issues.
• Maintain organized filing systems, both physical and digital.
• Handle personal errands and appointments for the CEO as required.
• Provide general administrative support to the executive team as needed.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience.
• Minimum of 5 years of experience providing executive-level administrative support, preferably to C-suite executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Strong interpersonal skills and the ability to build rapport with diverse individuals.
• High level of discretion and confidentiality.
• Ability to multitask, prioritize effectively, and meet deadlines.
• Proactive problem-solver with a solutions-oriented approach.
• Experience with travel booking platforms and expense management software.
• A professional and polished demeanor.

This role offers the opportunity to work closely with top leadership and gain valuable insights into the strategic operations of our organization. If you are a motivated and detail-oriented administrative professional, we invite you to apply.

Our client, a prominent tech startup, is looking for a highly organized and proactive Executive Assistant to provide comprehensive support to their Chief Executive Officer in **Madison, Wisconsin, US**. This is a fast-paced role requiring exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities with discretion and efficiency. You will be the gatekeeper and right-hand person to the CEO, managing their calendar, travel arrangements, communications, and various administrative tasks to ensure their time is optimized. The ideal candidate is a polished professional with a positive attitude and a strong understanding of business operations. Responsibilities include:

• Managing the CEO's complex and dynamic calendar, scheduling meetings, and resolving conflicts.
• Coordinating domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Screening and prioritizing incoming communications, including emails and phone calls.
• Preparing and editing correspondence, reports, and presentations.
• Organizing and managing company events, board meetings, and offsites.
• Handling confidential information with the utmost discretion and professionalism.
• Conducting research and preparing briefing materials for meetings.
• Managing expense reporting and processing invoices.
• Serving as a liaison between the CEO and internal/external stakeholders.
• Anticipating needs and proactively addressing potential issues.

A Bachelor's degree or equivalent experience is preferred. A minimum of 5 years of experience as an Executive Assistant supporting C-level executives is required. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and G Suite is essential. Experience with scheduling tools and CRM systems is a plus. Exceptional organizational, time management, and problem-solving skills are mandatory. The ability to work independently, exercise sound judgment, and maintain a high level of professionalism is crucial. Join our client and play a vital role in supporting leadership in **Madison, Wisconsin, US**.

Our client is seeking a highly organized, proactive, and professional Executive Assistant to support their Chief Executive Officer. This role is critical in ensuring the smooth and efficient operation of the CEO's office, managing complex schedules, and facilitating communication. The ideal candidate will possess exceptional organizational and time-management skills, a high level of discretion, and the ability to anticipate needs and provide proactive support. You will be responsible for managing the CEO's calendar, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail. This includes coordinating domestic and international travel, preparing itineraries, and managing expense reports. You will also act as a primary point of contact for internal and external stakeholders, screening calls, responding to inquiries, and preparing correspondence. Key responsibilities include preparing meeting agendas, taking minutes, and ensuring follow-up on action items. You will assist with the preparation of reports, presentations, and other critical documents, conducting research as needed. The ability to manage confidential information with the utmost integrity is paramount. This hybrid role offers the flexibility to work both in the office and remotely, requiring strong self-discipline and effective remote collaboration tools. You will be expected to maintain an orderly filing system, both physical and digital, and assist with special projects as assigned. The successful candidate will be a polished professional with excellent communication and interpersonal skills, capable of building rapport across all levels of the organization. A keen eye for detail and a commitment to excellence are essential. Responsibilities include managing and optimizing the CEO's complex calendar, coordinating all executive travel arrangements and logistics, preparing expense reports and managing budget adherence, drafting and proofreading correspondence, reports, and presentations, serving as a gatekeeper and liaison for the CEO, organizing and preparing for board meetings and other key stakeholder engagements, and undertaking special projects as requested by the CEO. Qualifications include a Bachelor's degree or equivalent experience; relevant certifications are a plus. A minimum of 5-7 years of experience providing executive-level support, preferably within a fast-paced corporate environment, is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms is essential. Outstanding written and verbal communication skills, impeccable attention to detail, and a proactive, solutions-oriented approach are necessary.

Our client is seeking a highly proactive and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership within their organization, based in **Madison, Wisconsin**. This critical role requires a polished professional with exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. You will be the gatekeeper and facilitator for executive communication, scheduling, and logistical operations, ensuring seamless workflow and maximum efficiency.

Responsibilities include managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting agendas and materials, and taking accurate minutes. You will be responsible for drafting and proofreading correspondence, reports, and presentations, maintaining confidential files, and handling sensitive information with the utmost discretion. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and a proactive approach to anticipating needs and resolving issues before they arise. You will serve as a liaison between executives and internal/external stakeholders, demonstrating professionalism and diplomacy at all times. This role demands a high level of initiative, problem-solving ability, and proficiency in modern office technologies. The ability to multitask effectively, prioritize tasks, and maintain composure under pressure is essential. You will also assist with special projects, event planning, and other administrative duties as assigned, contributing significantly to the smooth operation of the executive office. A commitment to maintaining a high standard of service and confidentiality is paramount.

Qualifications:

• Associate's or Bachelor's degree in Business Administration or a related field, or equivalent experience.
• Minimum of 5 years of experience providing high-level administrative support to executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
• Exceptional organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism.
• Ability to work independently and proactively.
• Experience with travel arrangements and expense reporting.
• Strong problem-solving abilities.