What Jobs are available for Office Manager in Madison?

Our client is seeking a dedicated and organized Office Manager to oversee the daily operations of their busy office in Madison, Wisconsin . This role is essential for ensuring a smooth and efficient working environment, managing administrative tasks, and supporting staff members. The ideal candidate will be proactive, detail-oriented, and possess excellent communication and multitasking abilities. This is an on-site position requiring consistent presence in the office.

Responsibilities:

• Manage daily office operations, including reception, mail handling, and supply inventory.
• Oversee the scheduling and coordination of meetings, appointments, and travel arrangements.
• Maintain office equipment and ensure it is in good working order; liaise with vendors for repairs and maintenance.
• Implement and maintain efficient office procedures and filing systems.
• Assist with onboarding new employees, including preparing workspace and necessary documentation.
• Manage vendor relationships and negotiate contracts for office supplies, services, and utilities.
• Handle incoming and outgoing correspondence and communications.
• Provide administrative support to management and staff as needed.
• Ensure the office environment is tidy, organized, and welcoming.
• Assist with basic bookkeeping tasks and expense report processing.
• Act as a point of contact for employees regarding office-related matters.

Qualifications:

• Proven experience as an Office Manager, Administrative Assistant, or similar role.
• Excellent organizational and time management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Exceptional written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Experience with bookkeeping or accounting software is a plus.
• High school diploma or equivalent; Associate's degree preferred.
• Discretion and confidentiality in handling sensitive information.
• A friendly and professional demeanor.

This is a key role within our client's organization, ensuring the administrative backbone supports their strategic goals. If you thrive in a dynamic office environment and enjoy keeping things running smoothly, we encourage you to apply for this exciting opportunity in Madison.

Our client is seeking a highly organized and proactive Senior Office Manager to oversee the administrative operations of their rapidly growing organization in a fully remote capacity. This pivotal role requires a strong leader with exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities effectively. You will be responsible for ensuring the smooth and efficient functioning of day-to-day administrative tasks, supporting various departments, and optimizing office workflows and systems.

Responsibilities:

• Develop, implement, and maintain efficient administrative policies and procedures.
• Manage vendor relationships, including contract negotiation and service level agreements for office supplies, equipment, and services.
• Oversee the procurement and management of office supplies, equipment, and furniture.
• Coordinate and manage the organization's travel arrangements and expense reporting processes.
• Supervise and mentor administrative support staff (if applicable), providing guidance and performance feedback.
• Manage office budgets and ensure cost-effective operations.
• Plan and coordinate company events, meetings, and virtual gatherings.
• Ensure the maintenance of accurate and organized filing systems, both physical and digital.
• Act as a primary point of contact for internal and external inquiries.
• Implement and manage office technology solutions to enhance productivity and efficiency.
• Ensure compliance with all relevant regulations and company policies.
• Support HR functions related to onboarding, employee records, and office facilities.
• Proactively identify areas for improvement in administrative processes and implement solutions.

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field preferred.
• Minimum of 5 years of experience in office management or a similar administrative leadership role.
• Proven experience managing budgets, vendors, and office operations.
• Exceptional organizational and time management skills, with the ability to multitask effectively.
• Strong problem-solving abilities and a proactive approach to identifying and resolving issues.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office management software.
• Experience with virtual meeting platforms and remote collaboration tools.
• Ability to work independently with minimal supervision in a remote environment.
• Discretion and professionalism in handling confidential information.

This is a fully remote position, offering the flexibility to work from anywhere within the US. However, candidates should be prepared to travel occasionally to our client's primary hub in Madison, Wisconsin, US , for critical meetings and strategic planning sessions. The ideal candidate thrives in a dynamic, fast-paced setting and is dedicated to creating a seamless and productive work environment.

We are looking for an experienced and detail-oriented Office Manager to join our fully remote team. This position will be responsible for ensuring the smooth and efficient day-to-day operation of our virtual office environment. Key responsibilities include managing office supplies, coordinating virtual team events, supporting onboarding processes for new remote employees, and assisting with various administrative tasks as needed. You will be the central point of contact for general inquiries, helping to foster a positive and productive remote work culture. The ideal candidate has a proven track record in office administration or a similar role, with strong organizational and time-management skills. Excellent communication and interpersonal abilities are crucial for interacting with team members across different time zones. Proficiency with standard office software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools (e.g., Slack, Zoom) is required. A proactive approach to problem-solving and the ability to work independently with minimal supervision are essential for success in this remote-first role. This is an excellent opportunity for an organized and adaptable professional to contribute to a dynamic company culture from the comfort of their own home, while still being connected to the vibrant business community of Madison, Wisconsin, US .

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an **Assistant Dental Office Manager,** which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives.
**Job Type:** Full-time
**Salary:** $21 - $23/hour
**At Aspen Dental, we put You First. We offer:**
+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
+ Career development and growth opportunities to support you at every stage of your career
+ A fun and supportive culture that encourages collaboration and innovation
+ Free continuous learning through TAG U
**How You'll Make a Difference**
As an **Assistant Dental Office Manager,** you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role.
+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
+ Work collaboratively with other members of the dental team to provide exceptional patient care
+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
+ Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team
+ Review data day to day to evaluate the impact on the practice
+ Oversee scheduling and confirming patient appointments
+ Verify insurance payment, collection, balance nightly deposits and credit card processing
+ Additional tasks assigned by the Manager
**Preferred Qualifications**
+ High school diploma or equivalent; college degree preferred
+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
+ Demonstrate analytical thinking; place a premium on leveraging data
+ Organized and detail oriented
_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._
_*May vary by independently owned and operated Aspen Dental locations._
_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._

Our client is seeking a highly organized and proactive Office Manager & Executive Assistant to support their operations in **Madison, Wisconsin**. This hybrid role offers a blend of in-office responsibilities and remote flexibility, ensuring efficient management of daily operations and executive support. You will be the central point of contact for administrative functions, ensuring a smooth and productive work environment. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities effectively. Key responsibilities include managing office supplies, coordinating with vendors, overseeing office maintenance, and ensuring compliance with office policies. As an Executive Assistant, you will provide comprehensive support to senior leadership, including managing calendars, scheduling meetings, preparing correspondence, making travel arrangements, and handling confidential information with discretion. You will also be responsible for preparing reports, organizing company events, and supporting onboarding processes for new hires. A Bachelor's degree in Business Administration, Management, or a related field is preferred, along with a minimum of 5 years of experience in office management and/or executive support. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software is required. Excellent written and verbal communication skills, strong interpersonal abilities, and a professional demeanor are essential. The ability to anticipate needs, work independently, and maintain a high level of confidentiality is critical for success in this role. Join our team and contribute to the seamless functioning of our dynamic organization.
Responsibilities:

• Oversee daily office operations and administrative functions.
• Manage executive calendars, scheduling, and travel arrangements.
• Prepare correspondence, reports, and presentations.
• Coordinate office supplies, equipment, and vendor relationships.
• Assist with event planning and logistics.
• Maintain office organization and ensure a positive work environment.
• Handle confidential information with utmost discretion.

Qualifications:

• Associate's or Bachelor's degree preferred.
• 5+ years of experience in office management or executive support.
• Proficiency in Microsoft Office Suite and office management tools.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize effectively.

Our client is looking for a highly organized and efficient Office Manager to oversee administrative operations and provide executive support at their **Madison, Wisconsin** location. This role is critical in ensuring the smooth functioning of the office environment and supporting the executive team. Responsibilities include managing office supplies, coordinating with vendors, overseeing facilities maintenance, and implementing office policies and procedures. You will also provide direct administrative support to executives, including calendar management, travel arrangements, expense reporting, and preparing correspondence. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a proactive approach to problem-solving. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Experience with office management software and basic bookkeeping is a plus. You must be detail-oriented, able to multitask effectively, and maintain a high level of professionalism. A minimum of 4 years of experience in office management or executive administrative support is required. This is an on-site position based in **Madison, Wisconsin**, requiring a consistent presence to manage daily operations. If you are a dedicated administrative professional looking to contribute to a dynamic team, we encourage you to apply.

**JOB REQUISITION**
Talent Manager - Administrative & Customer Support
**LOCATION**
WI MADISON WEST
**JOB DESCRIPTION**
**Job Summary**
Our **Talent Managers** work in a team environment and have responsibility for negotiating and developing business with new and current clients. Talent Managers market our services via telephone, video and by conducting in-person meetings with hiring managers and decision-makers in administrative and customer support departments. Additional responsibilities include: recruiting, interviewing and matching highly skilled administrative and customer support professionals with clients' projects, contract assignments and contract to full-time opportunities; managing ongoing engagements to deliver outstanding customer service to both clients and candidates; providing ongoing communication and career guidance to candidates; and participating in local trade association and networking events to increase Robert Half's presence in the local business community.
**Qualifications:**
+ BA/BS degree preferred.
+ 1+ years administrative or customer support experience preferred.
+ 2+ years' experience with Business Development in a Metrics Driven environment. At least one with success in developing new business in a multi‐call, multi‐decision maker environment.
+ Prior success marketing to and closing top level decision makers at small/medium sized businesses and cultivating mutually beneficial long term relationships.
+ Working knowledge of current Windows Operating System, Microsoft Office Suite, and any Contact Management Application (Salesforce).
+ Knowledge and familiarity with administrative and customer support department operations.
+ Positive attitude and an engaging businesslike approach.
**Top Reasons to Work for Robert Half:**
+ **EXCITING CAREER OPPORTUNITIES WITH THE INDUSTRY LEADER -** For more than 75 years, our history of success and strong client relationships provide a level of stability few companies can match.
+ **PERFORMANCE = REWARD -** We offer exceptional earning potential and a competitive benefits package, including a base salary and bonus pay (for talent professional positions), group health insurance benefits (medical, vision, dental), flexible spending and health savings accounts, life and accident insurance, adoption, surrogacy and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability. Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year. We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees. Learn more at roberthalfbenefits.com .
+ **UPWARD MOBILITY -** With more than 300 locations worldwide, we provide excellent career advancement potential, both locally and beyond.
+ **TOOLS FOR SUCCESS -** We provide world-class training, client relationship management tools and advanced technology to help you succeed.
+ **RESPECTED WORLDWIDE -** Robert Half has appeared on FORTUNE magazine's list of "Most Admired Companies" since 1998, as well as numerous "Best Places to Work" lists around the world.
+ **OUTSTANDING CORPORATE RESPONSIBILITY -** We believe in an "Ethics First" philosophy, which means we are committed to social responsibility, promoting inclusion in the workplace, and actively participating in communities where we live and work. Learn more by downloading Robert Half's Corporate Responsibility Report at roberthalf.com/about-robert-half/corporate-responsibility .
Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to or call for assistance.
In your email please include the following:
+ The specific accommodation requested to complete the employment application.
+ The location(s) (city, state) to which you would like to apply.
For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
**JOB LOCATION**
WI MADISON WEST

Our client is seeking a highly organized and proactive Senior Administrative Manager to oversee and optimize administrative operations for their thriving business located in Madison, Wisconsin, US . This critical role will involve managing a team of administrative staff, ensuring the smooth day-to-day functioning of the office, and implementing efficient processes to support all departments. The Senior Administrative Manager will be responsible for budget management, vendor relations, office supply procurement, facility management, and coordinating internal and external events. You will develop and enforce administrative policies and procedures, ensuring compliance and promoting a productive work environment. The ideal candidate will possess exceptional leadership skills, strong problem-solving abilities, and a meticulous attention to detail. Experience with HR-related administrative tasks, such as onboarding new employees and managing personnel records, is highly desirable. You will serve as a key liaison between management and staff, facilitating clear communication and resolving operational challenges. This position requires a comprehensive understanding of office management best practices and a commitment to maintaining a high level of organizational efficiency. We are looking for an individual who can proactively identify areas for improvement, implement innovative solutions, and contribute to the overall success of the organization. Your ability to multitask, prioritize effectively, and manage competing demands will be essential. This is an excellent opportunity for an experienced administrative professional to take on a leadership role in a dynamic company, offering a competitive salary, comprehensive benefits, and opportunities for professional growth.
Qualifications:

• Associate's or Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 7 years of experience in administrative management or office management, with a proven track record of leadership.
• Demonstrated experience in managing and motivating a team of administrative professionals.
• Strong understanding of office operations, including budgeting, procurement, facility management, and event coordination.
• Excellent organizational, time management, and prioritization skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Exceptional communication, interpersonal, and problem-solving skills.
• Ability to develop and implement effective administrative policies and procedures.
• Experience with HR administrative functions is a plus.
• High level of discretion and professionalism in handling confidential information.

Our client is seeking a highly organized and proactive Administrative Assistant to provide essential operational support in Madison, Wisconsin. This hybrid role offers a dynamic work environment, combining remote flexibility with essential in-office collaboration. You will be instrumental in ensuring the smooth day-to-day operations of the department, handling a variety of administrative tasks with efficiency and professionalism. The ideal candidate possesses excellent communication, multitasking, and organizational skills, with a keen eye for detail. Responsibilities include:

• Managing calendars, scheduling meetings, and coordinating appointments for department staff.
• Preparing correspondence, reports, presentations, and other documents.
• Coordinating travel arrangements, including flights, accommodations, and itineraries.
• Managing and organizing physical and digital filing systems for easy retrieval of information.
• Answering and directing phone calls, responding to inquiries, and relaying messages accurately.
• Assisting with the preparation of meeting agendas, taking minutes, and distributing action items.
• Processing invoices, expense reports, and managing office supplies inventory.
• Providing support for special projects and departmental initiatives as needed.
• Liaising with internal departments and external contacts to facilitate communication and workflow.
• Maintaining a professional and welcoming reception area (when in office).
• Ensuring confidentiality of sensitive information and exercising discretion.

A high school diploma or equivalent is required; an Associate's or Bachelor's degree in a related field is preferred. Proven experience as an Administrative Assistant, Executive Assistant, or in a similar administrative support role is essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is mandatory. Excellent written and verbal communication skills are crucial. Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines, are critical. Familiarity with office equipment and general administrative procedures is required. Experience with virtual collaboration tools and cloud-based document management systems is desirable. The ability to work effectively in a hybrid setting, demonstrating both independence and teamwork, is paramount. Join our client's supportive team and contribute to the efficient functioning of their operations.