42 Office Manager jobs in Pomona

Our client, a leading organization in their industry, is seeking a dedicated Administrative Assistant to join their team in La Palma, CA. The ideal candidate will demonstrate strong organizational skills, attention to detail, and a proactive attitude, which will align successfully within the organization.
**Job Title:** Administrative Assistant
**Location:** La Palma, CA
**Pay Range** : $23 - $25 depending on excel skills
**Schedule:** Monday to Friday 8:00am - 5:00pm
**What's the Job?**
+ Review and process scanned documents with accuracy and attention to detail
+ Assist with organizing and maintaining physical and digital files
+ Support team members with administrative tasks and project coordination
+ Move boxes containing files in and out of storage, lifting up to 35lbs as needed.
**What's Needed?**
+ Experience with beginning to intermediate Excel skills
+ Excellent organizational skills and meticulous attention to detail
+ Ability to lift and move boxes weighing up to 35lbs
+ Proficient data entry experience
+ Strong communication and teamwork skills
+ Reliable and proactive work ethic
If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!
ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.

**Overview**
**Administrative Assistant - Janitorial Department**
**ABM Industries**
**Location:** 14201 Franklin Ave. Tustin, CA 92780
**Work Schedule:** On Site
**Salary:** $29 - $33 per hour
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data.
You may be eligible to participate in a Company incentive or bonus program.
**Position Overview**
ABM is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to our Janitorial Department leadership team, including branch managers, district managers, project managers, building leads, supervisors, and support staff. This dynamic role requires exceptional organizational skills, technical proficiency, and the ability to manage multiple priorities in a fast-paced environment.
**Key Responsibilities**
**Administrative Support**
+ Provide high-level administrative support to multiple levels of management and staff
+ Manage calendars, schedule meetings, and coordinate communications
+ Prepare correspondence, reports, and presentations
+ Handle confidential information with discretion and professionalism
+ Perform general office administration duties as needed
**Financial Operations**
+ Support operations with researching and processing corrections to accounts receivable and maintain customer account records
+ Handle accounts payable functions including invoice processing and vendor payments
+ Support payroll processing and employee record maintenance
+ Generate financial reports and assist with budget tracking
+ Ensure accuracy and compliance with company financial procedures
**Procurement & Operations**
+ Process supply orders and coordinate inventory management
+ Handle equipment orders and coordinate setup procedures
+ Support contract review processes and documentation
+ Assist with project coordination and tracking
+ Troubleshoot operational issues and provide solutions
**Customer Service**
+ Deliver excellent customer experience to internal and external clients
+ Respond to inquiries promptly and professionally
+ Resolve issues and escalate when necessary
+ Maintain positive relationships with stakeholders at all levels
**Reporting & Analysis**
+ Create and maintain various reports for management review
+ Analyze data and provide insights to support decision-making
+ Maintain accurate records and documentation systems
+ Ensure compliance with company policies and procedures
**Required Qualifications**
**Experience & Skills**
+ Proven administrative assistant experience in a corporate environment
+ Exceptional organizational skills with meticulous attention to detail
+ High proficiency in Microsoft Excel and Word (advanced level required)
+ Strong written and verbal communication skills
+ Excellent customer service orientation
+ Demonstrated ability to manage multiple priorities simultaneously
**Technical Competencies**
+ Experience with accounts receivable and accounts payable processes
+ Payroll processing knowledge
+ Report creation and data analysis capabilities
+ Advanced troubleshooting and problem-solving skills
+ Proficiency in office management and coordination
**Personal Attributes**
+ Highly coachable with a growth mindset
+ Strong adaptability and flexibility in changing environments
+ Ability to work independently and as part of a team
+ Professional demeanor and strong work ethic
+ Commitment to maintaining confidentiality
**Preferred Qualifications**
Experience with the following platforms is highly desirable:
+ E-pay
+ Blueforce
+ Corrigo
+ Tagpricer
+ COUPA
+ OCF (Oracle Cloud Financials)
**Work Environment**
This is an On-Site position in Tustin, CA. The role requires the ability to work in a fast-paced environment while maintaining accuracy and attention to detail.
**What ABM Offers**
+ Competitive salary
+ Comprehensive benefits package
+ Professional development opportunities
+ Collaborative team environment
ABM is an equal opportunity employer committed to creating an inclusive environment for all employees.
**To Apply:** Please submit your resume and cover letter detailing your relevant experience and why you're the ideal candidate for this position.
REQNUMBER:
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call . We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

**Overview**
**Administrative Assistant - Janitorial Department**
**ABM Industries**
**Location:** 14201 Franklin Ave. Tustin, CA 92780
**Work Schedule:** On Site
**Salary:** $29 - $33 per hour
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data.
You may be eligible to participate in a Company incentive or bonus program.
**Position Overview**
ABM is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to our Janitorial Department leadership team, including branch managers, district managers, project managers, building leads, supervisors, and support staff. This dynamic role requires exceptional organizational skills, technical proficiency, and the ability to manage multiple priorities in a fast-paced environment.
**Key Responsibilities**
**Administrative Support**
+ Provide high-level administrative support to multiple levels of management and staff
+ Manage calendars, schedule meetings, and coordinate communications
+ Prepare correspondence, reports, and presentations
+ Handle confidential information with discretion and professionalism
+ Perform general office administration duties as needed
**Financial Operations**
+ Support operations with researching and processing corrections to accounts receivable and maintain customer account records
+ Handle accounts payable functions including invoice processing and vendor payments
+ Support payroll processing and employee record maintenance
+ Generate financial reports and assist with budget tracking
+ Ensure accuracy and compliance with company financial procedures
**Procurement & Operations**
+ Process supply orders and coordinate inventory management
+ Handle equipment orders and coordinate setup procedures
+ Support contract review processes and documentation
+ Assist with project coordination and tracking
+ Troubleshoot operational issues and provide solutions
**Customer Service**
+ Deliver excellent customer experience to internal and external clients
+ Respond to inquiries promptly and professionally
+ Resolve issues and escalate when necessary
+ Maintain positive relationships with stakeholders at all levels
**Reporting & Analysis**
+ Create and maintain various reports for management review
+ Analyze data and provide insights to support decision-making
+ Maintain accurate records and documentation systems
+ Ensure compliance with company policies and procedures
**Required Qualifications**
**Experience & Skills**
+ Proven administrative assistant experience in a corporate environment
+ Exceptional organizational skills with meticulous attention to detail
+ High proficiency in Microsoft Excel and Word (advanced level required)
+ Strong written and verbal communication skills
+ Excellent customer service orientation
+ Demonstrated ability to manage multiple priorities simultaneously
**Technical Competencies**
+ Experience with accounts receivable and accounts payable processes
+ Payroll processing knowledge
+ Report creation and data analysis capabilities
+ Advanced troubleshooting and problem-solving skills
+ Proficiency in office management and coordination
**Personal Attributes**
+ Highly coachable with a growth mindset
+ Strong adaptability and flexibility in changing environments
+ Ability to work independently and as part of a team
+ Professional demeanor and strong work ethic
+ Commitment to maintaining confidentiality
**Preferred Qualifications**
Experience with the following platforms is highly desirable:
+ E-pay
+ Blueforce
+ Corrigo
+ Tagpricer
+ COUPA
+ OCF (Oracle Cloud Financials)
**Work Environment**
This is an on-site position in Tustin, CA. The role requires the ability to work in a fast-paced environment while maintaining accuracy and attention to detail.
**What ABM Offers**
+ Competitive salary
+ Comprehensive benefits package
+ Professional development opportunities
+ Collaborative team environment
+ Work-life balance with hybrid schedule
ABM is an equal opportunity employer committed to creating an inclusive environment for all employees.
**To Apply:** Please submit your resume and cover letter detailing your relevant experience and why you're the ideal candidate for this position.
REQNUMBER:
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call . We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

Job Description
A Bioscience company located in Duarte, CA is looking for an Administrative Assistant to join their team.
This is a hybrid position with three days a week onsite.
Job Description:
- Greet and assist visitors with professionalism
- Manage incoming calls and route them appropriately to
- Coordinate with vendors
- Manage complex calendars and schedule meetings for the executive you support
- Coordinate travel arrangements
- Prepare and edit PowerPoint presentations
- Attend team meetings and capture notes and action items
- Help plan and execute team events and company-wide quarterly events
Pay Rate: $24/hr
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
- Bachelor's degree
- Experience with Micrsoft office - Previous Admin Assistant experience nice to have but not required

Description We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Claremont, California. This role requires an experienced individual with exceptional organizational skills and the ability to support a dynamic team in a fast-paced environment. The position involves providing comprehensive administrative support to the Director of Development and a team of seven staff members.
Responsibilities:
- Maintain accurate and organized records through effective data entry, using systems such as Raiser's Edge or similar platforms.
- Provide administrative assistance to the Director of Development and the broader team, ensuring smooth daily operations.
- Coordinate schedules, manage calendars, and oversee event logistics to support the team's activities.
- Facilitate communication by answering inbound calls and addressing inquiries professionally.
- Assist in planning and executing educational events and other team initiatives.
- Prepare documents, reports, and presentations using Microsoft Office tools, including Excel, Word, and Outlook.
- Ensure the office environment is well-organized and equipped to meet operational needs.
- Adapt to new software and platforms as required, demonstrating a willingness to learn and improve processes. Requirements - Minimum of 3 years of administrative experience, preferably in a similar role.
- Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Familiarity with data entry systems; experience with Raiser's Edge is highly desirable.
- Excellent communication skills, both written and verbal.
- Demonstrated ability to handle sensitive information with discretion and professionalism.
- Experience in managing calendars, events, and logistics.
- Ability to work on-site daily in Claremont, California, as required by the position. TalentMatch®
­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description We are looking for a detail-oriented and empathetic Administrative Assistant to join our team in Pomona, California. In this long-term contract position, you will play a vital role in supporting administrative operations while ensuring a positive experience for patients and clients. The ideal candidate is organized, tech-savvy, and thrives in a collaborative yet independent work environment.
Responsibilities:
- Assist patients in completing forms accurately, ensuring all required details are properly documented.
- Manage and organize documents through scanning and filing, maintaining a high level of accuracy.
- Update and maintain call logs and records in alignment with clinic standards.
- Utilize Microsoft Word, Excel, and Outlook effectively to perform daily administrative tasks.
- Provide receptionist support, including answering inbound calls and addressing inquiries professionally.
- Handle high-volume data entry tasks with precision and attention to detail.
- Maintain a welcoming and supportive environment for patients and visitors. Requirements - Exceptional attention to detail for handling sensitive information and documentation.
- Strong patience and empathy to effectively assist individuals from diverse backgrounds.
- Proficiency in Microsoft Word, Excel, and Outlook.
- Excellent organizational and time management skills to handle multiple responsibilities.
- Ability to work independently while collaborating with a team as needed.
- Experience with administrative office tasks, including data entry and receptionist duties.
- Strong communication skills for interacting with patients and team members. TalentMatch®
­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
About the Role:
Our client in Covina is seeking a detail-oriented and organized Administrative Assistant with strong QuickBooks skills to join their team on a temp-to-hire basis. This role will support daily office operations, handle bookkeeping tasks, and assist with administrative functions to ensure smooth business operations.
Key Responsibilities:
+ Perform general administrative duties including filing, scanning, data entry, and handling correspondence
+ Answer and direct phone calls; greet visitors in a professional manner
+ Manage accounts payable and accounts receivable using QuickBooks
+ Reconcile bank statements and process invoices/payments
+ Assist with expense reports and financial record keeping
+ Maintain organized electronic and paper filing systems
+ Support management with ad hoc projects and reporting as needed
Requirements
Qualifications:
+ 2+ years of experience as an Administrative Assistant or similar role
+ Proficiency with QuickBooks (required)
+ Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook)
+ Excellent organizational skills with keen attention to detail
+ Strong written and verbal communication skills
+ Ability to multitask and prioritize in a fast-paced environment
+ Experience in bookkeeping or accounting support preferred
TalentMatch®
­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
We have a full-time Administrative Assistant - Office Clerical opportunity based onsite in Cerritos. This role is Monday-Friday and will start as a temporary assignment with the potential to convert to temp-to-hire.
Responsibilities
+ Enter invoices into SAP and process payouts.
+ Support day-to-day clerical and administrative functions for the office.
+ Assist with filing, scanning, and maintaining organized records.
+ Handle incoming calls, emails, and correspondence as needed.
+ Provide general support to office staff to ensure smooth daily operations.
+ Pick up and assist with additional office tasks as required.
Requirements
+ Previous administrative or clerical experience preferred.
+ Experience with SAP (invoice entry and payout functions) required.
+ Strong attention to detail and organizational skills.
+ Ability to work onsite full time in Cerritos.
+ Proficient with Microsoft Office (Word, Excel, Outlook).
TalentMatch®
­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily operations, ensuring efficient office management, and providing exceptional customer service. This position requires proficiency in various administrative tasks and the ability to handle multiple responsibilities in a fast-paced environment.

Duties

• Manage front desk operations, greeting visitors and handling inquiries with professionalism.
  
• Operate multi-line phone systems, demonstrating excellent phone etiquette while directing calls appropriately.
  
• Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
  
• Assist with calendar management, scheduling appointments, and coordinating meetings.
  
• Provide clerical support including filing, proofreading documents, and preparing reports.
  
• Utilize Microsoft Office Suite and Google Workspace for document creation and communication.
  
• Maintain office organization through effective filing systems and inventory management.
  
• Support bookkeeping functions as needed, including basic accounting tasks using QuickBooks.
  
• Deliver outstanding customer support by addressing client needs and resolving issues promptly.
  
• Collaborate with team members to enhance office productivity and efficiency.
  

Requirement:

• Previous administrative experience is required; experience as a dental or medical receptionist is a plus.
  
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace.
  
• Familiarity with QuickBooks or similar accounting software is preferred.
  
• Strong organizational skills with the ability to manage time effectively and prioritize tasks.
  
• Excellent typing skills with attention to detail for accurate data entry and documentation.
  
• Bilingual candidates are encouraged to apply to enhance communication with diverse clientele.
  
• Demonstrated customer service skills with a focus on providing positive experiences for clients. If you are a motivated individual with a passion for supporting teams through effective administrative practices, we invite you to apply for this exciting opportunity.
  

Benefits:

Pay from $23 to $27 per hour

Complete health insurance coverage and 401(k) with 6% employer match that starts day one!

Paid holidays and generous paid time off.