5,573 Onboarding jobs in the United States

Onboarding & Human Resources Administrator

Hybrid Role (2-3 days in office)

Office Location: Watertown MA

Full Time/Permanent Employment

ClinLab Staffing is the premier Life Sciences Staffing Agency headquartered in Watertown, MA.

ClinLab Staffing is looking for a dedicated and detail-oriented Onboarding & Human Resource Administrator to oversee the onboarding process for temporary contract employees. In this role, you will be responsible for ensuring all necessary tasks are completed ahead of new hire start dates at our client’s work sites. As the primary point of contact, you will guide contractors through essential documentation and onboarding procedures, ensuring a smooth and efficient process. This role also involves close collaboration with our Recruiting & Sales teams to ensure compliance and address any questions or concerns.

The ideal candidate will be proactive, adaptable and focused on ensuring a positive experience for all temporary contract employees.

Position Responsibilities

• Oversees all onboarding processes including but not limited to the following:
• Initiates employment agreements, background checks, and welcome e-mails
• Assist new hires with the completion of all onboarding documents including tax and I-9 forms
• Ensure all employee records are up to date and compliant
• Supports recruitment by serving as the point of contact for temporary workers
• Answer questions regarding timesheets, PTO, pay, and work assignments
• Assist with benefit administration and inquiries
• Perform employee outreach to ensure satisfaction and retention
• Ensure all employee records are up to date and compliant
• Enhance and strengthen our contract employee experience through improving our contractor retention plan
• Assist with general human resources and payroll administration, including but not limited to, creating reports, completing employment verifications, assisting with company event planning and implementing systems to improve process efficiency
• Other duties as assigned

Qualifications

• Ability to communicate effectively and work well in a team environment
• Excellent time management skills and ability to multi-task and prioritize work
• Strong organization and planning skills
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Ability to work independently with minimal supervision

Education & Experience:

• Bachelor's Degree Preferred
• 0-2 Years Administrative/HR Experience
• Prior experience with Paylocity (HRIS) and I-9/E-Verify processes a plus!

We are also looking for and excited to work with people who share similar Core Values to ours.

Salary Expectations: $52,000-$55,000 Annually + Opportunity for Bonus

ClinLab's 5 Core Values

• Ever to Excel
• Choose to Win
• Check the Ego at the Door
• Solution Mentality
• Own It!

*If this position is a match for your background, we would be honored to receive your application!

Improving America's infrastructure isn't for the weak. It takes grit, determination, and hard work to execute high impact projects. Michels Corporation engages 8,000 people and 18,000 pieces of heavy equipment in our insatiable drive to be the best. Our work improves lives. Find out how a career as a Human Resources Coordinator - Orientation & Onboarding can change yours.

As a Human Resources Coordinator - Orientation & Onboarding, your key responsibilities will be to support the Human Resources Team's day-to-day operations to ensure regulatory compliance and provide support to Orientation, Onboarding, Records and Compliance processes. Critical for success are strong interpersonal, verbal and written communication, well-built organizational skills, and meticulous attention to detail.

Why Michels?

• We are consistently ranked among the top 10% of Engineering News-Record's Top 400 Contractors
• Our steady, strategic growth revolves around a commitment to quality
• We are family owned and operated
• We invest an average of $5,000 per employee on training each year
• We reward hard work and dedication with limitless opportunities
• We believe it is everyone's responsibility to promote safety, regardless of job titles.
• We offer a comprehensive benefits program, including Health, Dental, Life, Flexible Spending Accounts, Health Savings Account, Short Term and Long-Term Disability Insurance, 401(k) plan, Legal Plan, and Identity Theft and Monitoring Plan. Depending on your positions and location you may participate in a different benefit plan.

• You thrive in fast-paced environments under tight deadlines
• You relish new challenges and evolving technology
• You enjoy collaborating and communicating with your teammates
• You like to know your efforts are noticed and appreciated
• You are organized and professional
• You deliver exemplary customer service through interactions with others

• Associate degree, 1-3 years related HR experience, or equivalent combination
• Proficient in Microsoft Office Suite, SharePoint a plus
• Experience in customer service (face to face and/or through telecommunications)
• Experience with public speaking and/or facilitating training
• Bachelor's degree, preference to Human Resources (preferred)

CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports, they need to thrive. We take a comprehensive approach by offering more than 180 integrated programs in: Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach almost 80,000 individuals and families, including almost 13,000 youth. CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families are living in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today.

The Human Resources (HR) Department manages all aspects of human resources such as employee benefits, compensation, talent acquisition, talent management, employee engagement, performance management and training and development.

What The HR Onboarding Coordinator Does:

1. Commence the onboarding process by creating and sending welcome emails with information regarding background, employment physical, etc. to external, internal hires, and status changes.
2. Launch the pre-employment process to complete all required clearances per regulatory requirements including but not limited to fingerprints, SCR, DOH/PETS, DOE, DCJS, OMH, OCA, Exclusion List Vendor, TB screening, health assessment, employment & education verifications, references, etc.
3. Verify licenses and conduct verification of degrees/diplomas/certifications.
4. Ensure all applicable recruitment trackers are maintained and updated on a daily basis.
5. When necessary meet with the candidate on-site to provide technical support with onboarding documentation.
6. Inform Director of Talent Manager or other appropriate manager in HR, of matters needing management review which arise during the pre-employment process.
7. Communicate with Program Managers/ Talent Acquisition, and Talent Management if candidate is not meeting deadlines or non-responsive.
8. Follow onboarding and notification procedures with appropriate departments (e.g., hiring manager, IT and Payroll) to ensure new employees are set-up with the necessary resources, scheduled for new hire orientation (NHO) and their required documents due.
9. Utilize onboarding checklist to confirm all clearances were completed and all required documents have been collected for the employee file.
10. Send welcome email, along with the corresponding training schedule/agenda to all new hires before they start.
11. Work with Director of Talent Management as necessary in relation to candidate requests, changes of start date, and any background results in question.

Ensure all new hires have completed new hire wizards and have been added into the HRIS.

Maintain electronic file documentation and update as necessary.

Ensure new employees have received CAMBA ID.

Ensure I-9 E-Verify is completed, and escalate any E-Verify findings or compliance issues to the Director of Talent Management.

Coordinate with program managers to ensure that the hire has the required equipment from IT laptop, cell phone, etc.

Support New Hire Orientation or other activities as needed.

Work with the HR team to assist with any activities related to ensuring compliance with onboarding & documentation procedures.

Support any compliance or audit needs.

Maintain confidentiality of all employee information.

Assist with review and preparation of employee files for various internal and external audits

Performs other duties as requested.

Education, Licenses and/or Certifications Required:

• Sufficient education and technical expertise to comprehend written and oral instructions (work orders); basic math to accomplish maintenance tasks and to document accomplished tasks.

Minimum Experiences and Skills Required:

• Two (2) years of relevant work experience, preferably in a mid-sized (250+ employees) organization.
• Basic analytical & math skills.
• Good written & verbal communication, and interpersonal skills.
• Proficiency in Outlook, Word, and Excel.
• Computer literacy in other Microsoft Office Suite products.
• Experience with Human Resources Information Systems & Applicant Tracking System.

Preferred Qualifications:

• High School Diploma or equivalent, or undergraduate degree.
• Proven success in delivering an exceptional candidate experience.
• Strong customer-service orientation, ability to prioritize multiple initiatives and desire to deliver end to end solutions.
• Strong organizational skills: ability to prioritize multiple tasks in a fast-paced environment.

Compensation: $25.48 hourly When salary ranges are listed, the range would represent the low and high end for the applicable position & program. The salary offered would be based on various factors unique to each program and candidate. This includes but is not limited to experience, education, budget and/or program size, internal equity, skills and other factors that may be required for the position and organization.

Status: Full-time (35 hours per week) Benefits: CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays.

CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation.

• Post open positions in the Applicant Tracking System (ATS)
• Ensure all job postings are up-to-date, accurate, and aligned with the department's needs.

• Manage background process for all new hires
• Verify professional licenses for healthcare roles and ensure all credentials are valid.
• Confirm candidates' academic qualifications and verify authenticity of degrees.
• Oversee the I-9 documentation process, ensuring all forms are completed and submitted accurately and timely.

• Organize and coordinate the New Hire Orientation.
• Assist new hires with system access, account setups, and onboarding materials.

• Maintain accurate and up-to-date records for all new hires.
• Ensure compliance with all legal and company-specific onboarding requirements.
• Report regularly on the status of new hires and ensure all tasks are completed before the employee starts.

• 5+ years of experience in HR onboarding, or a related field.
• Familiarity with healthcare regulations, licensure, and background check processes.
• Strong written and verbal communication skills.
• Proficiency in HR software and Applicant Tracking Systems (Jobvite) preferred.
• Strong multitasking skills in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong attention to detail and accuracy in reporting and data management
• Ability to maintain confidentiality and work with sensitive information.
• Adaptability to manage multiple tasks and priorities efficiently.

Human Resources Onboarding/Generalist Assistant JobID: 211

• Position Type:

  Administration

• Date Posted:

  2/18/2025

• Location:

  Clearbrook

• Date Available:

  02/18/2025

Job description

NEW AND EXCITING NEWS! Hawthorne Foundation Inc. has implemented a generous SIGN-ON BONUS of $1500 for new full-time employees!

• $50– on completion of 3 months of employment

• $7 0 -on completion of 6 months of employment

Organization Profile: Hawthorne Foundation Inc. serves children and adults with autism and other developmental disabilities. Our educational, vocational and life skills programs are only a few of the programs available. We also offer parent training, recreational activities and crisis intervention.

Mission: An Applied Behavior Analysis approach to lifelong quality educational, habilitative, vocational and recreational programs for individuals with autism and other intellectual disabilities.

Vision: To foster independence, integration, individualization, and productivity while enhancing the quality of the lives for the people we serve. Our goal is to enable each and every individual to reach his/her maximum potential in the least restrictive environment by selecting and promoting educational practices that are grounded in research and science, in particular applied behavior analysis; and, to assist each individual with identifying and realizing his/her own goals.

Job Requirements

Human Resources Onboarding/GeneralistAssistant

• Processes job requisitions received from Program to initiate search.

• Assists with posting jobs internally and on recruitment websites and other social media resources/outlets.

• Assist recruiter in relation to employment agencies and advertising agencies.

• Maintains contracts with employment agencies.

• Screens and interviews applicants.

• Handles all Onboarding processes once candidate, contractor identified.

• Coordinates appropriate employment testing.

• Handles all candidate pre employment screenings including references, certifications, education, clearances etc.

• Extends verbal and written contingent job offers.

• Coordinates, including setting up appointments for background checks for all Programs (NYSED/OPWDD).

• Conducts orientation of new employees on HR/Benefits during New Hire Orientation.

• Follows up with related clerical aspects of employment, notifying the program and training department of employee’s starting date.

• Maintains accurate and current data for weekly reporting on employment activity e.g. recruiting/onboarding status.

• Ensures compliance with all state and federal discrimination and employment regulations.

• All other duties as assigned.

TheOnboarding/Generalist Assistant assists, streamlines and enhances staffing processes to meet program needs.Conducts employment verification

PLANS *PAID VACATION, HOLIDAY & SICK TIME FOR ELIGIBLE EMPLOYEES.

EOE

Job Type: Full-time

Required education: Bachelor’s degree in human resource management or related field or equivalent combination of education, training and experience.

Required experience (if applicable): Two years of Recruiting experience. Knowledge or Experience with OPWDD and NYSED a plus.

Required license or certification (if applicable): SHRM Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP) credential.Hide

Overview:

We are looking for a Temporary Onboarding Coordinator to support our Talent Acquisition team. This is a 34 month temp position that will manage and streamline the onboarding process for new hires. This role plays a key part in creating a positive first impression and ensuring new employees are successfully integrated into the company. The ideal candidate will have strong organizational skills, excellent communication abilities, and a passion for delivering an outstanding employee experience.

• Coordinate and manage all aspects of the new hire onboarding process.

• Prepare and send welcome materials, onboarding schedules, and necessary documentation.

• Work closely with HR, IT, hiring managers, and other departments to ensure all onboarding logistics (e.g., equipment, access, training) are handled in a timely manner.

• Schedule and facilitate orientation sessions and introductions to key team members.

• Maintain accurate employee records in HRIS systems.

• Track onboarding progress and provide support as needed to new hires and managers.

• Gather feedback to continuously improve the onboarding process.

• Ensure compliance with all company policies, procedures, and employment laws during the onboarding process.

• Perform other duties and responsibilities as assigned by the Talent Acquisition Manager

• Excellent organizational and time-management skills

• Strong interpersonal and communication skills

• Ability to handle sensitive and confidential information

• Familiarity with applicant tracking systems

• Detail-oriented with the ability to multitask in a fast-paced environment

• Proficiency in Microsoft Office

Preferred Qualifications

• Minimum 1 year of experience as an Onboarding Coordinator
• ICIMS or UKG experience

Join to apply for the Recruitment Coordinator role at Sonrava Health

2 days ago Be among the first 25 applicants

Join to apply for the Recruitment Coordinator role at Sonrava Health

This range is provided by Sonrava Health. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.

$26.00/hr - $9.00/hr

Direct message the job poster from Sonrava Health

We are looking for a Temporary Recruiting Coordinator to support our Talent Acquisition team. This is a 34 month temp position focused on managing the logistics and administrative tasks of the recruitment process. You will serve as a key point of contact between candidates, recruiters, and hiring managers, helping to create a seamless and positive experience for all stakeholders.

Responsibilities

Hiring & Onboarding

• Hiring candidates in ICIMS, ensuring all offer details and workflows are accurately entered and completed
• Placing externs and sending welcome emails
• Sending externship packets to students
• Downloading and saving completed externship packets
• Sending out backgrounds for approval
• Sending Pre-Adverse letters to candidates when background is denied

Candidate Onboarding Support

• Sending new hire paperwork (NHP) reminders to candidates and office staff
• Assisting candidates with onboarding paperwork issues and password resets
• Resetting login credentials for iCIMS, when necessary
• Sending emails to HRIS to remove candidates from onboarding when they drop out of the hiring process

Referral Program Management

• Keeping track of referral submissions
• Processing referrals: creating Excel reports and sending for payment approval (biweekly on non-payroll weeks)
• Monthly referral reporting

Reporting

• Weekly offer report (every Friday)
• Monthly extern scorecard submission to HRIS
• Addition and above-pay offer report

Administrative & Team Support

• Creating flyers for the recruitment team
• Maintaining the recruiting inbox
• Supporting Talent Acquisition credit card reconciliation
• Filling out 1099 new hire forms for incomplete paperwork (when necessary)

Qualifications

• Excellent organizational and time-management skills
• Strong interpersonal and communication skills
• Ability to handle sensitive and confidential information
• Familiarity with applicant tracking systems
• Detail-oriented with the ability to multitask in a fast-paced environment
• Proficiency in Microsoft office

Preferred Qualifications

• 1-2 years of experience in a recruiting department or similar role
• ICIMS experience

• Seniority level Entry level

• Employment type Temporary

• Job function Human Resources
• Industries Hospitals and Health Care

Referrals increase your chances of interviewing at Sonrava Health by 2x

Get notified about new Recruitment Coordinator jobs in Orange, CA .

Santa Ana, CA 68,640.00- 75,000.00 3 weeks ago

Irvine, CA 50,000.00- 64,000.00 1 week ago

Huntington Beach, CA 29.69- 34.38 4 days ago

Cypress, CA 66,560.00- 80,000.00 2 months ago

Irvine, CA 65,000.00- 75,000.00 6 days ago

Newport Beach, CA 75,000.00- 600,000.00 3 days ago

Long Beach, CA 62,000.00- 73,000.00 6 days ago

Long Beach, CA 52,000.00- 60,000.00 1 day ago

San Juan Capistrano, CA 16.00- 25.00 1 month ago

Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Join to apply for the Onboarding Specialist role at Urban Compass 2 days ago Be among the first 25 applicants Join to apply for the Onboarding Specialist role at Urban Compass At Compass, our mission is to help everyone find their place in the world. Founded in 2012, we’re revolutionizing the real estate industry with our end-to-end platform that empowers residential real estate agents to deliver exceptional service to seller and buyer clients. Are you passionate about creating a tremendous customer experience, and do you love finding faster/more efficient ways of doing things? Are you seeking a career that allows you to develop in one of the world’s fastest growing companies, and to have a tremendous impact on that growth? Compass is looking for passionate, driven professionals, with tremendous people skills to join our Onboarding Operations team. The Onboarding Operations team is responsible for welcoming new agents to Compass. We work with agents prior to joining our brokerage, conduct their onboarding, and ensure that they transition seamlessly over to their local market’s support teams. It’s our job to make sure every agent feels special, well supported, warmly welcomed, and as if they’ve finally found their place in the world at Compass. Please note: this role is 100% in-office in our San Diego, CA office (8889 Rio San Diego Drive) At Compass You Will Conduct day 1 onboarding for licensed team members and standard GCI principal agents Ensure account set-up and all preboarding steps are completed for each onboarding Liaise with local AEM team, Renewals, SGMs, Support, regarding onboarding details Complete onboarding follow up with key stakeholders Support future optimization of centralized agent onboarding processes Liaise with regional AEMs to surface, document, and maintain regionally nuanced processes 80% conducting agent onboarding activities for licensed team members (LTM) and principals 10% Onboarding administrative tasks 10% support onboarding process optimization (project/workstream based) What We're Looking For Flexible and adaptable, with proven track record of being #SolutionsDriven Ability to manage multiple priorities and projects simultaneously Ability to follow instruction and documented SOPs in order to manage daily tasks Proactive communicator with strong customer service skills Highly organized with strong attention to detail 2+ years experience in a training, onboarding, or account management role Previous experience in a remote role a plus B.A. or B.S. degree Impeccable attention to detail and problem-solving skills Team player adept at collaborating with others Self-starter attitude and ability to exercise judgment and problem-solve with minimal supervision Continuous desire to improve existing processes and develop creative solutions Exceptional written and verbal communication 1-2 years of start-up, technology, marketing or real estate experience a plus Compensation The base pay range for this position is $25.00 - $8.00 per hour; however, base pay offered may vary depending on job-related knowledge, skills, and experience. Bonuses and restricted stock units may be provided as part of the compensation package, in addition to a full range of benefits. Base pay is based on market location. Minimum wage for the position will always be met. Perks That You Need To Know About Participation in our incentive programs (which may include eligible cash, equity, or commissions). Plus paid vacation, holidays, sick time, parental leave, and recharge leave; medical, tele-health, dental and vision benefits; 401(k) plan; flexible spending accounts (FSAs); commuter program; life and disability insurance; Maven (a support system for new parents); Carrot (fertility benefits); UrbanSitter (caregiver referral network); Employee Assistance Program; and pet insurance. Do your best work, be your authentic self. At Compass, we believe that everyone deserves to find their place in the world — a place where they feel like they belong, where they can be their authentic selves, where they can thrive. Our collaborative, energetic culture is grounded in our Compass Entrepreneurship Principles and our commitment to diversity, equity, inclusion, growth and mobility. As an equal opportunity employer, we offer competitive compensation packages, robust benefits and professional growth opportunities aimed at helping to improve our employees' lives and careers. Notice for California Applicants Los Angeles County Fair Chance Notice Seniority level Seniority level Entry level Employment type Employment type Full-time Job function Job function Human Resources Industries Non-profit Organizations Referrals increase your chances of interviewing at Urban Compass by 2x Sign in to set job alerts for “Onboarding Specialist” roles. Human Resources Coordinator - California Residents ONLY Bilingual Learning and Development Coordinator El Cajon, CA $60,00 .00- 70,000.00 1 month ago Program Associate- Interim Housing (JR 5122) San Diego County, CA 21.00- 26.00 4 weeks ago National City, CA 30.00- 36.00 4 days ago Business Operations Housing Coordinator (Administrative Support Coordinator II) We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr