145 Project Coordinator jobs in New York

LaBella is currently seeking a Project Coordinator for Drilling Projects in our Patchogue, New York office. Tasks associated with this position include project setup, schedule coordination, initiating utility stakeouts, obtaining permits, coordinating with client representatives, assisting with timesheets and expense reports, requesting insurance certificates for new projects, subcontractor agreements, invoicing and other administrative duties.

Requirements

• 15+ years of Professional Experience
• MS Office Suite
• Strong communication skills
• Highly organized individual
• Ability to prioritize and regularly switch between tasks.

Salary Range: $30-$35

The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.

Benefits

Body, mind, and wallet—LaBella's benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below.

• Flexible Work Schedule
• Health/Dental Insurance
• 401k Plan with Employer Match
• Short & Long Term Disability
• Profit Sharing
• Paid Time Off
• Leadership Development Program
• Fitness Reimbursement
• Tuition Reimbursement
• Referral Bonus Program
• Wellness Program
• Team Building Events
• Community Service Events

Summary
The Project Coordinator (PC) supports the Project Management team in executing and delivering structural steel projects efficiently and accurately. PCs serve as key facilitators of communication and documentation between the client, contractor, detailer, shop, and field. They ensure that information flows seamlessly across all project participants, supporting schedules, buyouts, RFIs, and document control. This role requires a proactive, detail-oriented professional who thrives in a fast-paced environment, manages multiple priorities, and communicates with clarity and urgency.

Responsibilities
Project Support & Coordination

• Work directly with assigned Project Managers to support all aspects of project execution from detailing through fabrication and erection.
• Serve as a central point of contact for the collection, organization, and distribution of project documents and correspondence.
• Maintain drawing logs and ensure that all subcontractors, detailers, and internal departments are working from the most current set of documents.
• Track and manage RFIs, both outgoing and incoming, and assist in logging, distributing, and following up to ensure timely resolution.
• Identify potential scope changes or extras and bring them to the attention of the PM and Change Request (CR) Manager.
• Assist PMs with writing and issuing purchase orders for buyout materials, such as anchor rods, bolts, bearings, and specialty items.

Communication & Coordination

• Support consistent and professional communication with clients, contractors, and subcontractors.
• Coordinate information flow between the PM, shop, field, and design teams to maintain project momentum.
• Ensure that all team members, including erectors, detailers, and connection engineers, have the information they need to meet schedule commitments.
• Communicate promptly and clearly when issues arise and escalate to the PM or management when needed.
• Maintain open, factual, and transparent communication with management regarding project status, risks, and priorities.

Shop & Field Support

• Assist the PM and shop team in ensuring drawings and details are released with sufficient lead time (ideally 8+ weeks before fabrication start).
• Help track fabrication and shipping schedules, confirming updates weekly with the PM, Shipping Manager, and Scheduling Manager.
• Support field coordination by facilitating timely responses to site issues and delivering updated information or materials as directed by the PM.

Document & Schedule Management

• Maintain organized digital records of all project correspondence, drawings, RFIs, and change documents.
• Assist in creating and updating internal project schedules based on input from PMs, detailers, and connection engineers.
• Track key project milestones and help the PM identify potential schedule risks or delays.
• Ensure subcontractors and internal departments receive updated documents and notifications of any changes.

Administrative & Reporting Support

• Assist with weekly reporting requirements, including detailing and drawing production updates.
• Help prepare project-related reports, spreadsheets, and presentations for management review.
• Maintain accuracy and consistency in all project files and logs, including drawing revisions, transmittals, and correspondence.
• Manage multiple projects simultaneously while prioritizing based on urgency and direction from the PM and Vice President, Projects.

Qualifications

• Associate's or bachelor's degree in construction management, Engineering, Business, or a related field (or equivalent work experience).
• Minimum 2–5 years of experience in construction or steel project coordination preferred.
• Strong understanding of construction drawings, structural steel terminology, and project workflows.
• Excellent organizational, multitasking, and communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Teams, Project) and Bluebeam Revu.
• Experience with Tekla EPM (Powerfab) or similar project management systems preferred.
• Ability to thrive in a fast-paced environment and manage multiple competing deadlines.

Key Skills

• Organization & Attention to Detail: Maintains order in complex projects with multiple moving parts.
• Communication: Keeps PMs, clients, and internal teams informed and aligned.
• Responsiveness: Acts quickly and decisively to address project needs and issues.
• Problem Solving: Anticipates and helps resolve obstacles to keep work flowing.
• Teamwork: Supports Project Managers, detailers, and the shop to meet collective goals.
• Adaptability: Handles shifting priorities and fast-changing information calmly and effectively.
• Accountability: Owns tasks fully and follows through on commitments.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

We are seeking a highly organized and proactive Project Coordinator to join our Building Codes Group, a specialized team within LaBella Associates that partners with building and fire departments throughout the Hudson Valley and Capital Region. Our work focuses on supporting municipal agencies with plan review, inspection, and code compliance services — ensuring that development projects meet all state and local requirements. This position will play a key role in coordinating projects for our Westchester County clients, helping to manage a high volume of plan reviews and inspections with precision and professionalism.

The Project Coordinator is central to the day-to-day operation of our group, serving as the primary point of contact for project intake, coordination, and communication. The role ensures that plan reviews, inspections, and client deliverables move smoothly through our workflow — from initial request through final output — while supporting project managers and technical staff with scheduling, documentation, and quality control. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and excels at keeping complex projects on track.

Salary Range: $85,000 - $95,000

The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.

Duties

• Serve as the primary liaison for project intake, coordinating new assignments and ensuring all required documentation is received and logged.
• Schedule and track plan reviews, inspections, and deliverables, maintaining visibility into project status across multiple offices and team members.
• Support project managers and code reviewers by preparing correspondence, assembling submittals, and organizing review packages.
• Monitor task assignments and workflows to ensure deadlines are met and workloads are balanced across the team.
• Facilitate communication among internal staff, clients, and municipal stakeholders to resolve questions and clarify project requirements.
• Assist with QA/QC of outgoing deliverables, including verifying documentation completeness and formatting consistency.
• Maintain accurate project records in tracking systems and contribute to process improvement initiatives.

• Minimum 5 years of experience in project coordination, permitting, construction administration, or a related field.
• Strong organizational skills with the ability to manage multiple projects and priorities simultaneously.
• Excellent written and verbal communication skills, including client-facing correspondence.
• Proficiency with Microsoft Office and project management or tracking platforms.
• Familiarity with building permitting, plan review, or code enforcement processes preferred.
• Ability to work collaboratively in a team environment and adapt to evolving workflows.
• Certification as a NYC Building Code Official or Inspector and/or ICC certification a plus.
• Applied knowledge of building codes and regulatory compliance processes a plus.
• Experience working directly with municipal building or fire departments a plus.

Body, mind, and wallet—LaBella's benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below.

o   Flexible Work Schedule

o   Health/Dental Insurance

o   401k Plan with Employer Match

o   Short & Long Term Disability

o   Profit Sharing

o   Paid Time Off

o   Leadership Development Program

o   Fitness Reimbursement

o   Tuition Reimbursement

o   Referral Bonus Program

o   Wellness Program

o   Team Building Events

o   Community Service Events

Position Summary

The Project Coordinator supports the SFARI science team and Autism & Neuroscience early career team on a variety of initiatives, including but not limited to, events and workshops, operational support for collaborations, archiving and document tracking, use of project management tools, and creating/updating standard operating procedures.

The SFARI Project Coordinator reports to the Vice President, Finance and Administration and will work closely under the guidance of the SFARI Project Manager and the Autism and Neuroscience Student and Fellow Program Manager. They will also work with members of the SFARI science and administrative teams, and the Autism & Neuroscience early career team. The SFARI Project Coordinator will help manage SFARI and Autism & Neuroscience workshops and events, in collaboration with the Simons Foundation events management team, and provide support for other projects as needed.

This is a full-time position located at the Simons Foundation's offices in New York City. For more information, visit

Essential Functions/Responsibilities

• Organize and facilitate SFARI workshops and ensure they are planned in accordance with SFARI's standards of excellence
• Provide organizational support for consortia and collaborations, including but not limited to facilitating events and calls for the Autism Rat Models Consortium (ARC) and SFARI Collaboration on Sex Differences in Autism (SSDC)
• Assist SFARI Project Manager with the annual SFARI Investigator Meeting, including but not limited to management of event-related data and data analysis
• Work with the Student and Fellow Program Manager to provide support for programs and special projects supporting autism and neuroscience early career scientists, including the Fellows to Faculty Retreat, Shenoy Undergraduate Research Fellowship in Neuroscience and other events for the early career grantee community
• Build and maintain boards and help to set strategy/guidelines for use of throughout the division of Autism & Neuroscience
• Create standard operating procedures and timelines for SFARI workshops and related programs
• Serve as SFARI's representative on the Simons Foundation Archiving Project and archive materials per established guidelines. Organize Dropbox files and Google Drive
• Meet regularly with the Vice President, Finance and Administration and the SFARI Project Manager to coordinate tasks and ongoing projects and deliverables.
• Assist with all other duties as assigned

Minimum Qualifications

Education

• Bachelor's degree required

Experience

• Minimum of 1-3 years of project coordination experience
• Event coordination experience preferred
• Background or experience in grantmaking preferred
• Experience with project management and automation software; preferred

Related Skills & Other Requirements

• Excellent oral and written communication skills
• Strong attention to detail and ability to proactively anticipate needs
• Ability to manage multiple tasks/priorities
• Significant experience with Dropbox, Google Suite and Microsoft Office applications
• Ability to work well with and adapt to diverse personalities and communication styles
• Solution-focused and able to solve problems effectively
• Commitment to the missions of the Simons Foundation and SFARI

Required Application Materials

• Please submit a résumé and cover letter stating your interest in the position

Compensation And Benefits

• The full-time annual compensation range for this position is $65,000 - $70,000, depending on experience
• In addition to competitive salaries, the Simons Foundation provides employees with outstanding benefits package

Our Commitment to Expanding Pathways to Science & Opportunities for All:

Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds, and experiences. The Simons Foundation is committed to advancing basic science and mathematics to benefit humankind and expand our collective understanding of our world. As part of our mission, we support partners, programs, and initiatives that seek to broaden the scientific community and open pathways to science and mathematics careers.

The Simons Foundation provides equal opportunities to all applicants without regard to race, religion, color, age, sex, pregnancy, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state, and local law.

Perfect entry level opportunity in a great medical communication's agency with potential for growth and career development This is an in-office based role located in Pearl River, NY
Evolution Health Group
is a full-service, integrated healthcare communications agency which has broad strategic capabilities and consists of 4 main divisions,

• Evolution Medical Communications – thought leaders in promotional medical education, including P2P engagement strategy from pre-launch to LOE
• Maestro360 – leaders in program execution of meetings, events and conventions
• blulava – experts with respect to optimizing the customer engagement experience through technology
• Darwin Academy – dedicated to providing novel, interactive peer to peer education

We have been evolving (no pun intended) and growing since 2005. We take pride in our strategic partnerships with our clients and working with transformative therapies. We are proud of our diverse culture that inspires great work. EHG offers comprehensive benefits, cutting edge technology, both hybrid and remote work options, an office center with many amenities, and social action opportunities. Evolve with us (pun intended) and take the next step to boost your career.

Job Title: Project Coordinator
Job Purpose:
The Project Coordinator (PC) is responsible for driving the agency's quality control measures, creation of project timelines/workplans, and ensuring materials are routed through the agency in accordance with agency SOPs. The PC is the central point of contact for Account Services, Creative Services, Editorial Services, Medical Services, Web Services and Meetings & Events Services, ensuring smooth workflow by establishing priorities and following up with each team member/department throughout all phases of a project. The PC fully understands Agency and Client processes and ensures team members adhere to these procedures.

Responsibilities:

• Work under the direction of the Director, Project Coordination to support the planning, development, review, and management of all project components.
• Route all assigned projects between Account, Medical, Editorial, Creative, Web development and Meetings and Events teams, via electronic routing system, ensuring internal approvals are obtained.
• Provide daily communication (verbal and written) with all internal stakeholders to ensure deadlines are met throughout the project lifecycle to advise of project progress, shifts in timelines, changes in scope, and/or deliverables.
• Develop project timelines, based on project scope, and keep timelines updated and accurate.
• Manage and organize electronic job folders and project files on the network, ensuring client-provided files are saved in the correct folder; provide links to team members as necessary.
• Develop and distribute daily hot sheets outlining immediate project deliverables, due dates, and team member responsibilities.
• Develop weekly internal status reports and status recaps, paying close attention to ensuring next steps are appropriately captured.
• Organize internal account team meetings, medical team meetings and assist with arrangements for external meetings.
• Understand the "big picture" of each project to be able to proactively help identify potential issues and barriers to project execution according to the project plan/timeline.
• Assist in developing project kick-off meeting materials.
• Lead the submission and management of content and project-related assets according to the client's required systems and processes; includes LMR, PRC, MRC, compliance/regulatory reviews.
• Assist with pulling weekly finance reports for account team
• Coordinate with external vendors based on project specifications and needs.
• Support the account team, PMs specifically, with special projects, faculty/advisor communications, and client-related deliverables.
• Execute all aspects of administrative responsibilities (timesheets, status updates, etc.) in appropriately detailed and timely manner.

*Qualifications: *

• Four (4) year bachelor's degree.
• Strong verbal and written communication skills.
• Basic proficiency level in the use of MS Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to work effectively under tight deadlines, while managing multiple project simultaneously.
• Strong organizational skills and attention to detail, with absolute commitment to quality.
• Ability to work independently in a fast-paced environment; self-motivated.
• Ability to participate and interact effectively with all members of the client team.
• Ability to be flexible and complete multiple tasks while managing a high volume of work.
• Proactive in learning new skills and applying them to project work.

Working Environment:
Normal office environment. May require regular afterhours evening and weekend work

EHG is an Equal Opportunity Employer. All applicants will be considered without regard to race, color, religion, sex, age, national origin, citizenship status, sexual orientation, disability, veteran status or any category or class of person protected by law.

Signage Project Coordinator
Our Family
Broadway National, one of Inc. 5000's fastest growing privately owned companies, provides national and international Property Management services to high profile clientele throughout a wide range of businesses. Such businesses include Tech, Restaurant, Super Market, Facility Maintenance, Retail, Specialty and more.

Job Responsibilities

• Learn and effectively utilize Umbrava project management software.
• Generate and maintain accurate project reports and documentation.
• Support Assistant Project Managers and Project Managers with daily project tasks and administrative needs.
• Receive and execute daily direction from Project Managers.
• Coordinate and schedule vendor site visits with client stores.
• Assist with vendor sourcing, onboarding, and purchase order creation.
• Gain training and knowledge of sign types and processes to support project execution.
• Ensure project communication with clients is filtered through the PM.
• Follow up and coordinate on projects to ensure deadlines and deliverables are met.
• Maintain project organization, ensuring files, records, and schedules are up-to-date.

Job Qualifications

• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.); familiarity with project management software a plus.
• Excellent written and verbal communication skills.
• Ability to work under supervision and follow detailed instructions.
• Prior administrative or project coordination experience preferred but not required.

Benefits

• Medical, Dental and Vision
• Company paid Group Term Life Insurance
• 401 (k) Retirement savings plan (company match)
• Paid vacation, sick/personal time and floating holidays
• Paid Holidays

Why Broadway?
We aim to provide our employees with a family-oriented atmosphere, where they are encouraged and motivated in a comfortable setting, while still being given the proper tools to grow within the company. As we experience rapid growth each year, we strive to assure our employees grow with us. Our company welcomes both those who have industry experience and those who are interested in learning about the facility maintenance business. We offer extensive training to new hires, providing them with the skill set needed to succeed. Our goal is to not only to provide exceptional customer service to our clients, but also to create an environment where employees flourish.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Job Summary
Blount Fine Foods is seeking a Project Coordinator to support our Project Manager in executing and delivering key initiatives specific to licensed and owned brand consumer packaged goods (CPG). This role is critical in ensuring projects are completed on time, within scope, and aligned with both Blount and our brand partner's standards. In the event of an absence, position will be filled by trained personnel.

Duties/Responsibilities

• Assist the Project Manager in planning, executing, and closing CPG projects across the development, commercialization, product management, and sales support processes.
• Compile all relevant project information for the commercialization team to utilize during setup and launch phases. Assist in product set-up, when needed.
• Create and monitor detailed project timelines, communicating all changes to appropriate stakeholders in a timely manner. Track project deliverables using project management tools.
• Supply all appropriate information to the Project Manager to ensure effective communication with the sales team and customers.
• Prepare and maintain project documentation including project scope, status reports, meeting minutes, and timelines at risk.
• Facilitate communication between stakeholders and escalate issues as needed.
• Monitor transition projects to minimize waste by collaborating with procurement and production for effective change management.
• Support procurement and logistics for project-related materials and scheduling.
• Work with Regulatory team to ensure compliance with FDA/USDA regulations for new products and label updates.
• Assist in conducting post-project evaluations and continuous improvement initiatives.
• Other responsibilities w/ similar skill and work conditions as assigned.

Responsibilities for Food Safety

• Responsible for completing required paperwork accurately and honestly as applicable.
• Must adhere to all corporate GMPs (Good Manufacturing Practices), established SOPs (Standard Operating Procedures) and all Food and Employee Safety policies.
• Must adhere to all Allergen control programs and procedures as applicable.
• Responsible for reporting suspicious packages, activities, and individuals.
• If monitoring CCPs (Critical Control Points), must be trained in HACCP (Hazard Analysis Critical Control Point) and adhere to approved HACCP plan(s).

Required Skills/Abilities

• 2-year degree in Project Management, Business, or related field: or two years of experience in project coordination, preferably in food manufacturing: or an equivalent combination of education and experiences.
• Strong organizational, time management, and communication skills.
• Proficiency in Microsoft Office Suite and project management software (e.g., Wrike).
• Knowledge of food regulatory compliance is a plus.
• Experience with Lean Manufacturing or Six Sigma methodologies.
• Familiarity with ERP systems (e.g., SAP, Oracle).
• Bilingual (English/Spanish) is a plus.

Education and/or Experience

• A Bachelor of Science and/or Business from a four-year college: or two years related experience or an equivalent combination of education and experience to perform successfully in the position.

Certificates, Licenses, Registrations

• This position requires the ability to travel; pre-employment and screening of Motor Vehicle Record every two years and personal automobile insurance coverage in accordance with the Blount Fine Foods Employee Handbook.

Physical Requirements

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; sit and taste or smell. The employee is occasionally required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this Job, the employee is occasionally exposed to wet and/or humid conditions; moving mechanical parts; high, precarious places; toxic or caustic chemicals and extreme cold. The noise level in the work environment is usually moderate.
• The noise level in the work environment is usually quiet.

MAJOR RESPONSIBILITIES

• Develop and implement educational components, facilitation of groups and individual cases, and implement program evaluation.
• Provide supervision and direction to Community Educator
• Provide program and budget oversite and implementation

DETAILED RESPONSIBILITES

• Conducts community outreach and education.
• Design and implement WBL activities aligned with local workforce needs and student interests.
• Coordinate logistics for afterschool career-related activities (e.g., job shadowing, internships, guest speakers, site visits).
• Ensure integration of career readiness skills and standards (e.g., soft skills, resume writing, workplace communication).
• Collaborate with afterschool program staff to align WBL activities with academic enrichment goals.
• Build and maintain partnerships with local businesses, community organizations, and workforce development agencies.
• Serve as the primary liaison between students, families, schools, and employers.
• Develop MOUs, partnership agreements, and schedules for employer engagement.
• Recruit and prepare students for participation in work-based learning experiences.
• Facilitate career readiness workshops and one-on-one coaching (e.g., resume help, interview prep).
• Monitor student progress and participation, providing support to ensure success.
• Planning and oversight of project details, budget and workplan objectives.
• Completes required reporting accurately and timely as designated.
• Be a liaison between the Director and collaborating school district.

QUALIFICATIONS:

• Ability to facilitate discussion/teach classes to youth in a variety of settings on program related topics
• Experience working with youth and demonstrated ability to be inclusive and nonstigmatizing in their role.
• Knowledge of and/or experience with priority population and community to be served.
• Ability to work flexible hours, including evenings and/or weekends.
• Strong organizational and project management skills.
• Excellent interpersonal and communication skills.
• Familiarity with career development frameworks (e.g., National Career Readiness Certificate, Employability Skills Framework).
• Comfortable using data tracking tools and reporting platforms

EDUCATION/TRAINING/EXPERIENCE:

• Bachelor's degree in education, workforce development, social work, or related field.
• 2+ years of experience working with youth in education, afterschool, or career readiness programs.
• Experience with community outreach and partnership development.

CATEGORY: NON-EXEMPT