470 Administrative jobs in New York

We are seeking a motivated and detail-oriented Entry-Level Administrative Assistant to join our team. In this role, you will provide essential support to ensure the efficient operation of the office. The ideal candidate is organized, adaptable, and eager to learn in a fast-paced environment.

• Answer and direct phone calls in a professional manner
• Greet visitors and clients and provide general support
• Organize and schedule meetings and appointments
• Maintain filing systems (physical and digital)
• Perform data entry and update databases and records
• Assist in the preparation of reports, presentations, and correspondence
• Order office supplies and maintain inventory
• Handle incoming and outgoing mail and deliveries
• Support other staff with administrative tasks as needed

• High school diploma or equivalent (Associate’s degree preferred)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team

• Familiarity with office equipment (printers, copiers, scanners)
• Previous experience in an administrative or office support role

• Competitive pay
• On-the-job training and mentorship
• Opportunities for growth and advancement
• Health, dental, and vision insurance (if full-time)
• Paid time off and holidays

Pleio is a mission-driven healthcare support company that partners with pharmaceutical organizations to help patients live healthier, happier lives. Through the power of human connection and smart technology, we improve medication adherence and deliver compassionate support. We’re looking for dedicated individuals to help us support our growing patient programs and administrative functions.

We are seeking a reliable and detail-oriented Clerical Administrative Assistant to join our team. In this entry-level role, you will support various office and administrative functions including document handling, data processing, scheduling, and internal coordination. This is an excellent opportunity for someone who is organized, motivated, and ready to grow within a supportive healthcare-focused environment.

Key Responsibilities:

Perform general clerical duties such as data entry, file organization, scanning, and copying

Prepare and process documents and reports with accuracy and timeliness

Answer phones, route messages, and manage correspondence

Schedule meetings, coordinate calendars, and assist with internal communications

Maintain organized filing systems — both electronic and paper-based

Support other departments with administrative tasks as needed

Ensure compliance with confidentiality and data protection standards (e.g., HIPAA)

Qualifications:

High school diploma or equivalent required

Strong attention to detail, organization, and time management

Basic proficiency with Microsoft Office and Google Workspace tools

Strong communication and interpersonal skills

Ability to work independently and within a remote or collaborative team environment

Dependable and eager to learn new systems and tools

Preferred (Not Required):

Prior administrative, clerical, or office experience (internship or part-time roles welcome)

Familiarity with healthcare, customer service, or pharmaceutical support work

Experience with CRM or document management systems

What Pleio Offers:

Purpose-driven work that directly helps patients

Professional development and mentorship opportunities

Supportive team culture with room for growth

Competitive hourly pay and performance incentives

Flexible remote work options (where applicable)

Patient Care Assistant/Front Desk Receptionist

Locations: Bronx 174th/Bartow, New York

Schedule: Monday to Friday 8 AM - 8 PM & Weekends 9 AM - 4 PM

Full time 35-40 hours a week

Part time 20-30 hours a week
Pay Range: $16.50 - $20.00/hourly

About the Company

At Nao Medical, we're revolutionizing healthcare by blending cutting-edge technology with heartfelt, personalized care. Over the past 13 years, we've proudly served more than a million New Yorkers at our various locations. Our mission is simple: through our multi-specialty practice, we provide accessible, quality care tailored to each patient's needs. We're breaking down barriers, championing health equity, and delivering value-based care to create healthier communities.

Job Summary

As a Patient Care Assistant, you will be critical to the smooth operations of our fast-paced clinic, combining clinical and administrative skills to deliver top-notch patient care. Your role will involve managing appointments, ensuring patient satisfaction, and coordinating key administrative tasks, all while maintaining a high level of organization and professionalism.

Primary Responsibilities

• Greet and assist patients with a professional and friendly attitude at the front desk.
• Manage high patient volume while maintaining excellent organizational and time-management skills.
• Schedule appointments, handle patient check-ins and check-outs, and update patient records using our electronic medical records (EcW) system.
• Facilitate patient flow, ensuring minimal wait times while maintaining an exceptional level of service.
• Answer phone calls, respond to inquiries, and provide accurate information about Nao Medical services.
• Update and maintain accurate patient records, ensuring confidentiality in compliance with HIPAA guidelines.
• Collaborate with the medical team to ensure seamless operations and an optimal patient experience.
• Support administrative duties as needed, ensuring the smooth operation of the clinic.

• High school diploma or Associate degree.
• Prior experience in high-volume customer service, healthcare, or sales is strongly preferred.
• Outstanding multitasking, communication, and problem-solving skills.
• Familiarity with EMR systems is a plus; training will be provided if needed.
• Display adaptability, responsiveness, and professionalism in a fast-paced environment.
• A background in sales or customer service is ideal, with the confidence to handle high-pressure situations effectively.

• Ability to work Monday to Friday.

• Medical, Dental, Vision, Basic Life, and Short-Term Disability Insurance options for you and your dependents
• Paid Family and Disability Leave*
• FMLA*
• 401K Retirement Plan*
• Paid Time Off (PTO)
• Free care for you and discounted care for your family at all Nao Medical locations
• Nurturing a passion for promoting a healthier community and opportunities for leadership and career growth

• Join a team dedicated to health equity and community impact.
• Work in a supportive, inclusive environment that values diversity and respect.
• Be part of a movement transforming healthcare with innovation and compassion.