Explore administrative assistant jobs in 176 Administrative Assistant jobs in New York
Administrative Assistant
11213 Brooklyn, New York
Concern Housing
Posted 9 days ago
Job Viewed
Job Description
Concern Housing offers a generous benefit package which includes; Medical Insurance (Agency pays 80% of the premium), Affordable Voluntary Dental and Vision Insurance, Flexible Spending Accounts, Agency Sponsored Retirement Plan, Employee Sponsored 403(b) Retirement Plan, Agency Sponsored Life Insurance Coverage and an Excellent Paid Time Off Package. Concern encourages employee growth, offering Educational Assistance and Scholarship Programs, Licensure Reimbursement and Possible Internship/Clinical Supervision. Referral Bonuses are also available!
Concern Housing is seeking an Administrative Assistant to be the primary person responsible for general office/administrative assistance as well as certain accounting functions primarily with cash receipts and the data entry/distribution of client checks.
Position: Administrative Assistant
Location: Brooklyn, NY (Rochester Ave.)
Schedule: Monday - Friday; 9am - 5pm
Salary: $41,600/yr.
Duties and Responsibilities:
- Answers agency phones and greets visitors.
- Opens, screens, date stamps, and distributes incoming mail upon receipt. Stamp/ mail outgoing mail daily.
- Maintains office supply inventory and prepares purchase orders in the 2nd and 3rd week of each month for review before placing the
order, as necessary.
- Type documents, letters, etc. and makes copies as needed by SRO staff.
- Assist Director/ Supervisor with secure filing and storage of tenant charts and LIHTC documents and maintain inventory for tax credit
audits and OMH supported housing review.
- Assists the Program Director with administrative needs as necessary.
- Collaborate with Property Maintenance department to maintain up to date work order system in YARDI.
- Maintains the Office Equipment Room ensuring proper operations of all agency machines (i.e. copier, fax machine, shredder).
- Ensures that all office and other supplies in open, common areas are stocked at all times (i.e. paper in fax machine and printer,
stationary, restrooms).
- Primary person responsible for keeping the office neat and orderly (e.g., reception area, waiting room, office equipment room,
conference room, kitchenette, and all other
common areas).
- Oversees rent payment system, including copying and logging all cash receipts and processing tenant check payments.
- Transfer and copy all check information onto Excel spreadsheet.
- Work with Director and Supervisor to track health care outcomes and develop/ update care coordination database for ongoing community collaboration.
- Remain current with all Agency required compliance documents and trainings.
Requirements: Minimum High School Diploma with minimum four years administrative experience. Word and Excel required.
Click here to apply: Administrative Assistant, receptionist, clerk, non profit
Concern Housing is seeking an Administrative Assistant to be the primary person responsible for general office/administrative assistance as well as certain accounting functions primarily with cash receipts and the data entry/distribution of client checks.
Position: Administrative Assistant
Location: Brooklyn, NY (Rochester Ave.)
Schedule: Monday - Friday; 9am - 5pm
Salary: $41,600/yr.
Duties and Responsibilities:
- Answers agency phones and greets visitors.
- Opens, screens, date stamps, and distributes incoming mail upon receipt. Stamp/ mail outgoing mail daily.
- Maintains office supply inventory and prepares purchase orders in the 2nd and 3rd week of each month for review before placing the
order, as necessary.
- Type documents, letters, etc. and makes copies as needed by SRO staff.
- Assist Director/ Supervisor with secure filing and storage of tenant charts and LIHTC documents and maintain inventory for tax credit
audits and OMH supported housing review.
- Assists the Program Director with administrative needs as necessary.
- Collaborate with Property Maintenance department to maintain up to date work order system in YARDI.
- Maintains the Office Equipment Room ensuring proper operations of all agency machines (i.e. copier, fax machine, shredder).
- Ensures that all office and other supplies in open, common areas are stocked at all times (i.e. paper in fax machine and printer,
stationary, restrooms).
- Primary person responsible for keeping the office neat and orderly (e.g., reception area, waiting room, office equipment room,
conference room, kitchenette, and all other
common areas).
- Oversees rent payment system, including copying and logging all cash receipts and processing tenant check payments.
- Transfer and copy all check information onto Excel spreadsheet.
- Work with Director and Supervisor to track health care outcomes and develop/ update care coordination database for ongoing community collaboration.
- Remain current with all Agency required compliance documents and trainings.
Requirements: Minimum High School Diploma with minimum four years administrative experience. Word and Excel required.
Click here to apply: Administrative Assistant, receptionist, clerk, non profit
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0
Administrative Assistant
11120 Long Island City, New York
Robert Half
Posted today
Job Viewed
Job Description
Description We are looking for a detail-oriented Administrative Assistant to join our team in Long Island City, New York. In this long-term contract position, you will play a key role in ensuring the smooth operation of daily administrative tasks. This is an excellent opportunity for an organized individual with strong communication skills and proficiency in various office software.
Responsibilities:
- Manage inbound and outbound calls, providing exceptional customer service and addressing inquiries promptly.
- Coordinate and schedule appointments, ensuring efficient time management.
- Perform accurate data entry and maintain detailed records.
- Draft and manage email correspondence with professionalism and clarity.
- Utilize Microsoft Office applications, such as Word, Excel, PowerPoint, and Outlook, to complete various administrative tasks.
- Support logistics and distribution activities by coordinating shipments and tracking deliveries.
- Maintain organized filing systems and ensure all documents are updated.
- Assist in preparing reports and presentations as needed.
- Collaborate with team members to streamline processes and improve efficiency. Requirements - At least 1 year of experience in an administrative or similar role.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Strong communication skills, both written and verbal.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Experience in handling inbound and outbound calls with professionalism.
- Familiarity with scheduling tools and appointment management.
- Knowledge of logistics and distribution processes is a plus.
- Exceptional organizational skills and attention to detail. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Manage inbound and outbound calls, providing exceptional customer service and addressing inquiries promptly.
- Coordinate and schedule appointments, ensuring efficient time management.
- Perform accurate data entry and maintain detailed records.
- Draft and manage email correspondence with professionalism and clarity.
- Utilize Microsoft Office applications, such as Word, Excel, PowerPoint, and Outlook, to complete various administrative tasks.
- Support logistics and distribution activities by coordinating shipments and tracking deliveries.
- Maintain organized filing systems and ensure all documents are updated.
- Assist in preparing reports and presentations as needed.
- Collaborate with team members to streamline processes and improve efficiency. Requirements - At least 1 year of experience in an administrative or similar role.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Strong communication skills, both written and verbal.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Experience in handling inbound and outbound calls with professionalism.
- Familiarity with scheduling tools and appointment management.
- Knowledge of logistics and distribution processes is a plus.
- Exceptional organizational skills and attention to detail. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
1
Administrative Assistant
11225 Crown Heights, New York
Brookfield Properties
Posted today
Job Viewed
Job Description
Location
Two Blue Slip - 41 Blue Slip
Business
We know that a "one-size-fits-all" approach doesn't work when it comes to residential living. That's why, at Brookfield Properties, our portfolio features a wide range of options for any stage of life. And though our properties may be diverse, one thing is universal: all offer the unparalleled quality, service, and support our residents deserve.
If you're ready to be a part of our team, we encourage you to apply.
Job Description
Overview:
Performs basic administrative, secretarial, and other support duties including word processing, basic report running and preparation, file maintenance/records control, and telephone reception. Some work may require analysis and use of initiative and independent judgment; however, most assignments are specific, well-defined and supervised. Contacts both inside and outside of company are general in nature, involving a basic and courteous exchange of information with little exposure to information which is regarded as sensitive or confidential. Prepares routine reports or correspondence to support daily operations of the department/business/sector.
+ Provides administrative assistance to department or supervisor and staff to support daily ongoing business needs. May prepare regular recurring reporting needs as well as certain inputs to recurring report requirements to support department/business/sector requests.
+ Creates, edits, and proofreads routine letters and/ or reports as well as other documentation including e-mail, presentations, and spreadsheets.
+ Performs support duties as assigned by supervisor following established workflow and working on multiple tasks and projects as determined by business priority.
+ Maintains routine entries in calendar for supervisor and department/business unit.
+ Prepares common reports such as expense reports and departmental p-card reports. May use corporate accounting system such as SAP, corporate reporting system such as BW.
+ Performs miscellaneous support duties including mailing, faxing, copying, and travel arrangements. Schedules meetings and arranges use of conference rooms and/or outside facilities.
+ In conjunction with immediate supervisor or other department/business unit employees, collaborates with other staff/departments to complete administrative, analytical and ad hoc tasks required of various special projects.
Requirements:
+ This position requires a High School Diploma/GED.
+ 1-2 years of required experience in an administrative role.
+ Required skills for this position include: communication, customer service, interpersonal, close attention to detail, and ability to maintain confidentiality.
Compensation:
Commensurate with Experience
$20.48 - 28.67 per hour
Great Incentives!
+ Brookfield Properties cares about the well-being and work-life balance of our valued associates! To show how much we care, we offer awesome incentives that include:
+ Full benefits package
+ Generous paid time off
+ 401(k) with company match
+ Growth and advancement opportunities
+ Lucrative referral bonus program
+ Incredible associate rental discount if you choose to live on-site! Who wouldn't want to live at one of our beautiful properties (especially at a discounted rate)!
Equal Opportunity Employer: Minorities/Religion/Sex/Protected Veterans/Disability/Sexual Orientation/Gender Identity/Marital Status/Pregnancy/Age/National Origin/Genetic Information. Drug free workplace
#LI-DG24
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
#BPMF
At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 1100 properties and 390 million square feet of real estate across the globe. It's a feat that wouldn't be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don't simply meet the needs of our tenants, residents, and communities - but exceed them, every day.
Two Blue Slip - 41 Blue Slip
Business
We know that a "one-size-fits-all" approach doesn't work when it comes to residential living. That's why, at Brookfield Properties, our portfolio features a wide range of options for any stage of life. And though our properties may be diverse, one thing is universal: all offer the unparalleled quality, service, and support our residents deserve.
If you're ready to be a part of our team, we encourage you to apply.
Job Description
Overview:
Performs basic administrative, secretarial, and other support duties including word processing, basic report running and preparation, file maintenance/records control, and telephone reception. Some work may require analysis and use of initiative and independent judgment; however, most assignments are specific, well-defined and supervised. Contacts both inside and outside of company are general in nature, involving a basic and courteous exchange of information with little exposure to information which is regarded as sensitive or confidential. Prepares routine reports or correspondence to support daily operations of the department/business/sector.
+ Provides administrative assistance to department or supervisor and staff to support daily ongoing business needs. May prepare regular recurring reporting needs as well as certain inputs to recurring report requirements to support department/business/sector requests.
+ Creates, edits, and proofreads routine letters and/ or reports as well as other documentation including e-mail, presentations, and spreadsheets.
+ Performs support duties as assigned by supervisor following established workflow and working on multiple tasks and projects as determined by business priority.
+ Maintains routine entries in calendar for supervisor and department/business unit.
+ Prepares common reports such as expense reports and departmental p-card reports. May use corporate accounting system such as SAP, corporate reporting system such as BW.
+ Performs miscellaneous support duties including mailing, faxing, copying, and travel arrangements. Schedules meetings and arranges use of conference rooms and/or outside facilities.
+ In conjunction with immediate supervisor or other department/business unit employees, collaborates with other staff/departments to complete administrative, analytical and ad hoc tasks required of various special projects.
Requirements:
+ This position requires a High School Diploma/GED.
+ 1-2 years of required experience in an administrative role.
+ Required skills for this position include: communication, customer service, interpersonal, close attention to detail, and ability to maintain confidentiality.
Compensation:
Commensurate with Experience
$20.48 - 28.67 per hour
Great Incentives!
+ Brookfield Properties cares about the well-being and work-life balance of our valued associates! To show how much we care, we offer awesome incentives that include:
+ Full benefits package
+ Generous paid time off
+ 401(k) with company match
+ Growth and advancement opportunities
+ Lucrative referral bonus program
+ Incredible associate rental discount if you choose to live on-site! Who wouldn't want to live at one of our beautiful properties (especially at a discounted rate)!
Equal Opportunity Employer: Minorities/Religion/Sex/Protected Veterans/Disability/Sexual Orientation/Gender Identity/Marital Status/Pregnancy/Age/National Origin/Genetic Information. Drug free workplace
#LI-DG24
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
#BPMF
At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 1100 properties and 390 million square feet of real estate across the globe. It's a feat that wouldn't be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don't simply meet the needs of our tenants, residents, and communities - but exceed them, every day.
View Now
2
Administrative Assistant
11026 Great Neck, New York
Aston Carter
Posted today
Job Viewed
Job Description
Job Title: Administrative Assistant
Job Description
Provide general administrative support including answering phones, managing calendars, and coordinating meetings. Prepare and edit correspondence and reports, maintain organized filing systems, assist with data entry, record keeping, and document management, and coordinate office supplies. Support basic bookkeeping tasks and utilize QuickBooks for financial entries and reporting. Assist with building permit applications and tracking, manage and maintain insurance certificates, and ensure compliance with documentation requirements. Handle confidential information with discretion.
Responsibilities
+ Answer phones and manage calendars.
+ Coordinate meetings and prepare/edit correspondence and reports.
+ Maintain organized filing systems (both electronic and paper).
+ Assist with data entry, record keeping, and document management.
+ Coordinate office supplies.
+ Support basic bookkeeping tasks.
+ Utilize QuickBooks for financial entries and reporting.
+ Assist with building permit applications and tracking.
+ Manage and maintain insurance certificates and ensure compliance.
+ Handle confidential information with discretion.
Essential Skills
+ 1-2 years of experience in an administrative or office support role.
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
+ Strong organizational and time management skills.
+ Excellent written and verbal communication abilities.
+ Ability to multitask and prioritize effectively.
Additional Skills & Qualifications
+ Experience with QuickBooks and basic bookkeeping is a plus.
+ Familiarity with building permitting processes and insurance certification management is a plus.
+ High school diploma or equivalent required; associate degree preferred.
Work Environment
The work environment is a dynamic office setting where you will engage with various technologies such as Microsoft Office Suite and QuickBooks. The role requires a balance between independent tasks and collaborative efforts within a team. The dress code is professional attire, suitable for a business office.
Pay and Benefits
The pay range for this position is $22.00 - $26.50/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Great Neck,NY.
Application Deadline
This position is anticipated to close on Sep 21, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Job Description
Provide general administrative support including answering phones, managing calendars, and coordinating meetings. Prepare and edit correspondence and reports, maintain organized filing systems, assist with data entry, record keeping, and document management, and coordinate office supplies. Support basic bookkeeping tasks and utilize QuickBooks for financial entries and reporting. Assist with building permit applications and tracking, manage and maintain insurance certificates, and ensure compliance with documentation requirements. Handle confidential information with discretion.
Responsibilities
+ Answer phones and manage calendars.
+ Coordinate meetings and prepare/edit correspondence and reports.
+ Maintain organized filing systems (both electronic and paper).
+ Assist with data entry, record keeping, and document management.
+ Coordinate office supplies.
+ Support basic bookkeeping tasks.
+ Utilize QuickBooks for financial entries and reporting.
+ Assist with building permit applications and tracking.
+ Manage and maintain insurance certificates and ensure compliance.
+ Handle confidential information with discretion.
Essential Skills
+ 1-2 years of experience in an administrative or office support role.
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
+ Strong organizational and time management skills.
+ Excellent written and verbal communication abilities.
+ Ability to multitask and prioritize effectively.
Additional Skills & Qualifications
+ Experience with QuickBooks and basic bookkeeping is a plus.
+ Familiarity with building permitting processes and insurance certification management is a plus.
+ High school diploma or equivalent required; associate degree preferred.
Work Environment
The work environment is a dynamic office setting where you will engage with various technologies such as Microsoft Office Suite and QuickBooks. The role requires a balance between independent tasks and collaborative efforts within a team. The dress code is professional attire, suitable for a business office.
Pay and Benefits
The pay range for this position is $22.00 - $26.50/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Great Neck,NY.
Application Deadline
This position is anticipated to close on Sep 21, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
View Now
3
Administrative Assistant
11040 New Hyde Park, New York
Aston Carter
Posted today
Job Viewed
Job Description
Job Title: Administrative Assistant Job Description
We are seeking a dedicated Administrative Assistant to join our team. The ideal candidate will be responsible for a range of administrative tasks and will have the ability to manage multiple priorities effectively.
Responsibilities
+ Perform data entry from facility management into QuickBooks.
+ Generate, customize, oversee, and monitor invoices using QuickBooks.
+ Assist in the documentation and tracking of invoice submission statuses using multiple online platforms.
+ Maintain multiple hard copy files and ensure proper statuses are being used.
+ File documents throughout the day and arrange electronic files.
+ Address and respond promptly to inquiries from various clients.
+ Communicate effectively in a team environment.
+ Take notes during meetings and training sessions for future reference.
Essential Skills
+ At least 1 year of office experience, preferably with a construction company.
+ Proficiency in Microsoft Office Suite: Word, Excel, and Outlook.
+ Strong customer service skills.
+ Detail-oriented with the ability to follow up on multiple tasks.
+ Ability to understand and meet deadlines.
Additional Skills & Qualifications
+ Experience in an administrative role, preferably in the construction industry.
+ Recent high school, college, or vocational school graduate.
+ QuickBooks experience is a plus but not required.
Work Environment
The work environment is collaborative and team-oriented. The role involves a standard office setting with regular hours. Professional attire is expected. The use of computers and office equipment is integral to daily tasks.
Job Type & Location
This is a Contract to Hire position based out of New Hyde Park, New York.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New Hyde Park,NY.
Application Deadline
This position is anticipated to close on Sep 22, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
We are seeking a dedicated Administrative Assistant to join our team. The ideal candidate will be responsible for a range of administrative tasks and will have the ability to manage multiple priorities effectively.
Responsibilities
+ Perform data entry from facility management into QuickBooks.
+ Generate, customize, oversee, and monitor invoices using QuickBooks.
+ Assist in the documentation and tracking of invoice submission statuses using multiple online platforms.
+ Maintain multiple hard copy files and ensure proper statuses are being used.
+ File documents throughout the day and arrange electronic files.
+ Address and respond promptly to inquiries from various clients.
+ Communicate effectively in a team environment.
+ Take notes during meetings and training sessions for future reference.
Essential Skills
+ At least 1 year of office experience, preferably with a construction company.
+ Proficiency in Microsoft Office Suite: Word, Excel, and Outlook.
+ Strong customer service skills.
+ Detail-oriented with the ability to follow up on multiple tasks.
+ Ability to understand and meet deadlines.
Additional Skills & Qualifications
+ Experience in an administrative role, preferably in the construction industry.
+ Recent high school, college, or vocational school graduate.
+ QuickBooks experience is a plus but not required.
Work Environment
The work environment is collaborative and team-oriented. The role involves a standard office setting with regular hours. Professional attire is expected. The use of computers and office equipment is integral to daily tasks.
Job Type & Location
This is a Contract to Hire position based out of New Hyde Park, New York.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New Hyde Park,NY.
Application Deadline
This position is anticipated to close on Sep 22, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
View Now
4
Administrative Assistant
11026 Great Neck, New York
Aston Carter
Posted today
Job Viewed
Job Description
Job Title: Administrative Assistant Job Description
We are seeking a detail-oriented Administrative Assistant to provide general administrative support, including answering phones, managing calendars, and coordinating meetings. This role involves preparing and editing correspondence and reports, maintaining organized filing systems both electronically and on paper, and assisting with data entry, record keeping, and document management.
Responsibilities
+ Provide general administrative support including answering phones, managing calendars, and coordinating meetings.
+ Prepare and edit correspondence and reports.
+ Maintain organized filing systems (both electronic and paper).
+ Assist with data entry, record keeping, and document management.
+ Coordinate office supplies.
+ Support basic bookkeeping tasks (plus).
+ Utilize QuickBooks for financial entries and reporting (plus).
+ Assist with building permit applications and tracking.
+ Manage and maintain insurance certificates and ensure compliance with documentation requirements.
+ Handle confidential information with discretion.
Essential Skills
+ 1-2 years of experience in an administrative or office support role.
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
+ Strong organizational and time management skills.
+ Excellent written and verbal communication abilities.
+ Ability to multitask and prioritize effectively.
Additional Skills & Qualifications
+ Experience with QuickBooks and basic bookkeeping is a plus.
+ Familiarity with building permitting processes and insurance certification management is a plus.
+ High school diploma or equivalent required; associate degree preferred.
Work Environment
This position operates in a professional office environment, utilizing standard office equipment such as computers, phones, photocopiers, and filing cabinets. The role requires the use of Microsoft Office and QuickBooks software. The dress code is business casual.
Job Type & Location
This is a Contract to Hire position based out of Great Neck, New York.
Pay and Benefits
The pay range for this position is $22.00 - $26.50/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Great Neck,NY.
Application Deadline
This position is anticipated to close on Sep 22, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
We are seeking a detail-oriented Administrative Assistant to provide general administrative support, including answering phones, managing calendars, and coordinating meetings. This role involves preparing and editing correspondence and reports, maintaining organized filing systems both electronically and on paper, and assisting with data entry, record keeping, and document management.
Responsibilities
+ Provide general administrative support including answering phones, managing calendars, and coordinating meetings.
+ Prepare and edit correspondence and reports.
+ Maintain organized filing systems (both electronic and paper).
+ Assist with data entry, record keeping, and document management.
+ Coordinate office supplies.
+ Support basic bookkeeping tasks (plus).
+ Utilize QuickBooks for financial entries and reporting (plus).
+ Assist with building permit applications and tracking.
+ Manage and maintain insurance certificates and ensure compliance with documentation requirements.
+ Handle confidential information with discretion.
Essential Skills
+ 1-2 years of experience in an administrative or office support role.
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
+ Strong organizational and time management skills.
+ Excellent written and verbal communication abilities.
+ Ability to multitask and prioritize effectively.
Additional Skills & Qualifications
+ Experience with QuickBooks and basic bookkeeping is a plus.
+ Familiarity with building permitting processes and insurance certification management is a plus.
+ High school diploma or equivalent required; associate degree preferred.
Work Environment
This position operates in a professional office environment, utilizing standard office equipment such as computers, phones, photocopiers, and filing cabinets. The role requires the use of Microsoft Office and QuickBooks software. The dress code is business casual.
Job Type & Location
This is a Contract to Hire position based out of Great Neck, New York.
Pay and Benefits
The pay range for this position is $22.00 - $26.50/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Great Neck,NY.
Application Deadline
This position is anticipated to close on Sep 22, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
View Now
5
Administrative Assistant
11026 Great Neck, New York
Aston Carter
Posted today
Job Viewed
Job Description
Job Title: Administrative Assistant
Job Description
Provide general administrative support including answering phones, managing calendars, and coordinating meetings. Prepare and edit correspondence and reports, maintain organized filing systems, assist with data entry, record keeping, and document management, and coordinate office supplies. Support basic bookkeeping tasks and utilize QuickBooks for financial entries and reporting. Assist with building permit applications and tracking, manage and maintain insurance certificates, and ensure compliance with documentation requirements. Handle confidential information with discretion.
Responsibilities
+ Answer phones and manage calendars.
+ Coordinate meetings and prepare/edit correspondence and reports.
+ Maintain organized filing systems (both electronic and paper).
+ Assist with data entry, record keeping, and document management.
+ Coordinate office supplies.
+ Support basic bookkeeping tasks.
+ Utilize QuickBooks for financial entries and reporting.
+ Assist with building permit applications and tracking.
+ Manage and maintain insurance certificates and ensure compliance.
+ Handle confidential information with discretion.
Essential Skills
+ 1-2 years of experience in an administrative or office support role.
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
+ Strong organizational and time management skills.
+ Excellent written and verbal communication abilities.
+ Ability to multitask and prioritize effectively.
Additional Skills & Qualifications
+ Experience with QuickBooks and basic bookkeeping is a plus.
+ Familiarity with building permitting processes and insurance certification management is a plus.
+ High school diploma or equivalent required; associate degree preferred.
Work Environment
The work environment is a dynamic office setting where you will engage with various technologies such as Microsoft Office Suite and QuickBooks. The role requires a balance between independent tasks and collaborative efforts within a team. The dress code is professional attire, suitable for a business office.
Pay and Benefits
The pay range for this position is $22.00 - $26.50/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Great Neck,NY.
Application Deadline
This position is anticipated to close on Sep 22, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Job Description
Provide general administrative support including answering phones, managing calendars, and coordinating meetings. Prepare and edit correspondence and reports, maintain organized filing systems, assist with data entry, record keeping, and document management, and coordinate office supplies. Support basic bookkeeping tasks and utilize QuickBooks for financial entries and reporting. Assist with building permit applications and tracking, manage and maintain insurance certificates, and ensure compliance with documentation requirements. Handle confidential information with discretion.
Responsibilities
+ Answer phones and manage calendars.
+ Coordinate meetings and prepare/edit correspondence and reports.
+ Maintain organized filing systems (both electronic and paper).
+ Assist with data entry, record keeping, and document management.
+ Coordinate office supplies.
+ Support basic bookkeeping tasks.
+ Utilize QuickBooks for financial entries and reporting.
+ Assist with building permit applications and tracking.
+ Manage and maintain insurance certificates and ensure compliance.
+ Handle confidential information with discretion.
Essential Skills
+ 1-2 years of experience in an administrative or office support role.
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
+ Strong organizational and time management skills.
+ Excellent written and verbal communication abilities.
+ Ability to multitask and prioritize effectively.
Additional Skills & Qualifications
+ Experience with QuickBooks and basic bookkeeping is a plus.
+ Familiarity with building permitting processes and insurance certification management is a plus.
+ High school diploma or equivalent required; associate degree preferred.
Work Environment
The work environment is a dynamic office setting where you will engage with various technologies such as Microsoft Office Suite and QuickBooks. The role requires a balance between independent tasks and collaborative efforts within a team. The dress code is professional attire, suitable for a business office.
Pay and Benefits
The pay range for this position is $22.00 - $26.50/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Great Neck,NY.
Application Deadline
This position is anticipated to close on Sep 22, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
View Now
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6
Administrative Assistant
07188 Newark, New Jersey
Tutor Perini
Posted 1 day ago
Job Viewed
Job Description
The salary for this position is between $60,000 and $80,000 depending on experience
Tutor Perini Corporation is seeking an **Administrative Assistant** to join our project site at **Newark International Airport.**
**_Extraordinary Projects, Exceptional Performance_**
The world relies on infrastructure - to ensure public safety, maintain a quality of life and support a healthy economy. For more than a century, Tutor Perini Corporation's family of civil construction companies has supported the development and maintenance of infrastructure across our great nation.
We construct and rehabilitate highways, bridges, tunnels, mass-transit systems, and water management and wastewater treatment facilities. In short, we help our clients make "public works" work. Our corporate integrity, financial strength and outstanding record of performance makes us an attractive partner on large, sophisticated infrastructure projects.
From coast to coast, notable projects include The Purple Line (D Line) Extensions in Los Angeles, SR 99 Viaduct replacement tunnel in Seattle, East Side Access projects and the Hudson Yards Platform in New York, Central Subway Third Street Light Rail in San Francisco, and multiple airport expansions and bridge projects. At Tutor Perini Civil you will have the opportunity to work on a variety of large, high-profile, projects that impact your community.
**_Extraordinary Projects need Exceptional Talent_**
**DESCRIPTION:**
As an **Administrative Assistant** at Tutor Perini Corp., reporting to the **Project Executive** you will have the opportunity to:
+ Field office - assist safety manager
+ Compose and/or edit letters, memos, reports, procedures, etc., as required.
+ Oversee and/or process day-to-day administrative items (i.e., expense reports, supply requisitions, personnel transaction forms, safety documentation, etc.) per supervisor's authorization
+ Manage Safety needs for training documentation purposes
+ Monitors all accidents and maintains appropriate file records
+ Sets up drug testing appointments for new craft employees
+ Maintains Safety audits
**REQUIREMENTS:**
+ Educational and experience requirements include: High School diploma. A technical degree a plus.
+ Minimum 2 years administrative experience or equivalent combinations training and related experience.
+ Working knowledge of general office procedures plus ability to organize and coordinate group work efforts required.
+ Proficient in web based research and Microsoft Office software
+ Excellent written and verbal skills
**Equal Opportunity Employer**
Tutor Perini Corporation is seeking an **Administrative Assistant** to join our project site at **Newark International Airport.**
**_Extraordinary Projects, Exceptional Performance_**
The world relies on infrastructure - to ensure public safety, maintain a quality of life and support a healthy economy. For more than a century, Tutor Perini Corporation's family of civil construction companies has supported the development and maintenance of infrastructure across our great nation.
We construct and rehabilitate highways, bridges, tunnels, mass-transit systems, and water management and wastewater treatment facilities. In short, we help our clients make "public works" work. Our corporate integrity, financial strength and outstanding record of performance makes us an attractive partner on large, sophisticated infrastructure projects.
From coast to coast, notable projects include The Purple Line (D Line) Extensions in Los Angeles, SR 99 Viaduct replacement tunnel in Seattle, East Side Access projects and the Hudson Yards Platform in New York, Central Subway Third Street Light Rail in San Francisco, and multiple airport expansions and bridge projects. At Tutor Perini Civil you will have the opportunity to work on a variety of large, high-profile, projects that impact your community.
**_Extraordinary Projects need Exceptional Talent_**
**DESCRIPTION:**
As an **Administrative Assistant** at Tutor Perini Corp., reporting to the **Project Executive** you will have the opportunity to:
+ Field office - assist safety manager
+ Compose and/or edit letters, memos, reports, procedures, etc., as required.
+ Oversee and/or process day-to-day administrative items (i.e., expense reports, supply requisitions, personnel transaction forms, safety documentation, etc.) per supervisor's authorization
+ Manage Safety needs for training documentation purposes
+ Monitors all accidents and maintains appropriate file records
+ Sets up drug testing appointments for new craft employees
+ Maintains Safety audits
**REQUIREMENTS:**
+ Educational and experience requirements include: High School diploma. A technical degree a plus.
+ Minimum 2 years administrative experience or equivalent combinations training and related experience.
+ Working knowledge of general office procedures plus ability to organize and coordinate group work efforts required.
+ Proficient in web based research and Microsoft Office software
+ Excellent written and verbal skills
**Equal Opportunity Employer**
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7
Administrative Assistant
07928 Chatham, New Jersey
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description We are looking for a dedicated Administrative Assistant to support daily operations and ensure a smooth experience for our team and clients. This long-term contract position is based in Chatham, New Jersey, and offers the opportunity to contribute to a dynamic work environment while honing your organizational and communication skills.
Responsibilities:
- Welcome visitors and clients warmly, creating a detail-oriented and friendly atmosphere.
- Provide accurate and timely information to prospective and current residents.
- Organize and maintain office files and documentation related to property management.
- Monitor office inventory and place orders for supplies as needed.
- Collaborate with the maintenance team to process and follow up on resident work orders.
- Manage and update the waitlist, including sending out relevant correspondence.
- Conduct daily property inspections to ensure cleanliness, organization, and proper upkeep.
- Handle inbound calls and direct inquiries to the appropriate departments.
- Perform additional administrative tasks as assigned to support overall operations. Requirements - Proven experience in administrative assistance or a similar role.
- Strong ability to handle inbound calls and manage receptionist duties professionally.
- Proficiency in data entry and maintaining organized records.
- Excellent communication skills and attention to detail.
- Familiarity with office equipment and software such as Microsoft Office Suite.
- Ability to multitask and prioritize tasks effectively.
- Comfortable working independently and collaboratively within a team.
- High level of professionalism and commitment to providing excellent service. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Welcome visitors and clients warmly, creating a detail-oriented and friendly atmosphere.
- Provide accurate and timely information to prospective and current residents.
- Organize and maintain office files and documentation related to property management.
- Monitor office inventory and place orders for supplies as needed.
- Collaborate with the maintenance team to process and follow up on resident work orders.
- Manage and update the waitlist, including sending out relevant correspondence.
- Conduct daily property inspections to ensure cleanliness, organization, and proper upkeep.
- Handle inbound calls and direct inquiries to the appropriate departments.
- Perform additional administrative tasks as assigned to support overall operations. Requirements - Proven experience in administrative assistance or a similar role.
- Strong ability to handle inbound calls and manage receptionist duties professionally.
- Proficiency in data entry and maintaining organized records.
- Excellent communication skills and attention to detail.
- Familiarity with office equipment and software such as Microsoft Office Suite.
- Ability to multitask and prioritize tasks effectively.
- Comfortable working independently and collaboratively within a team.
- High level of professionalism and commitment to providing excellent service. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
8
Administrative Assistant
07308 Jersey City, New Jersey
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description
We are looking for a detail-oriented Administrative Assistant to join our team in Elmwood Park, New Jersey. In this role, you will provide essential support to our programs by managing clerical tasks and ensuring smooth day-to-day operations. This is a long-term contract position within the healthcare and social assistance industry, offering an opportunity to make a meaningful impact.
Responsibilities:
- Handle incoming and outgoing phone calls with professionalism and efficiency.
- Provide exceptional customer service by addressing inquiries and resolving issues promptly.
- Input and update data accurately into organizational systems and databases.
- Manage email communications, including drafting, responding to, and organizing correspondence.
- Support program operations by performing general administrative and clerical tasks.
- Maintain organized records and documentation to ensure easy accessibility.
- Collaborate with team members to coordinate schedules and meetings.
- Assist in preparing reports, presentations, and other necessary documentation.
- Ensure compliance with organizational policies and procedures in daily tasks.
- Contribute to a positive and productive office environment.
Requirements - Proven experience in handling inbound and outbound calls in a detail-oriented environment.
- Strong customer service skills with a focus on clear communication and problem-solving.
- Proficiency in data entry with a high level of accuracy and attention to detail.
- Familiarity with managing email correspondence, including organization and follow-ups.
- Ability to multitask and prioritize responsibilities in a fast-paced environment.
- Strong organizational skills with the ability to maintain detailed records and documentation.
- Proficient in using office software such as Microsoft Office Suite or similar tools.
- A collaborative mindset and the ability to work cohesively with a team. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are looking for a detail-oriented Administrative Assistant to join our team in Elmwood Park, New Jersey. In this role, you will provide essential support to our programs by managing clerical tasks and ensuring smooth day-to-day operations. This is a long-term contract position within the healthcare and social assistance industry, offering an opportunity to make a meaningful impact.
Responsibilities:
- Handle incoming and outgoing phone calls with professionalism and efficiency.
- Provide exceptional customer service by addressing inquiries and resolving issues promptly.
- Input and update data accurately into organizational systems and databases.
- Manage email communications, including drafting, responding to, and organizing correspondence.
- Support program operations by performing general administrative and clerical tasks.
- Maintain organized records and documentation to ensure easy accessibility.
- Collaborate with team members to coordinate schedules and meetings.
- Assist in preparing reports, presentations, and other necessary documentation.
- Ensure compliance with organizational policies and procedures in daily tasks.
- Contribute to a positive and productive office environment.
Requirements - Proven experience in handling inbound and outbound calls in a detail-oriented environment.
- Strong customer service skills with a focus on clear communication and problem-solving.
- Proficiency in data entry with a high level of accuracy and attention to detail.
- Familiarity with managing email correspondence, including organization and follow-ups.
- Ability to multitask and prioritize responsibilities in a fast-paced environment.
- Strong organizational skills with the ability to maintain detailed records and documentation.
- Proficient in using office software such as Microsoft Office Suite or similar tools.
- A collaborative mindset and the ability to work cohesively with a team. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
9