Explore executive support opportunities, a role that demands strong organizational and communication skills. These positions often involve managing schedules, coordinating travel, and preparing reports. Professionals in this field are expected to be detail-oriented and proficient in various office software. The work environment can range from corporate offices to smaller businesses, each with its own unique demands and culture. 6,165 Executive Support jobs in the United States
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Office Manager, Executive Support
23219 Richmond, Virginia
$65000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager to oversee the daily operations of their executive offices in Richmond, Virginia, US . This role is crucial in ensuring a smooth and efficient working environment, providing comprehensive administrative support to senior leadership, and managing office facilities. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a professional demeanor. You will be responsible for managing office supplies, coordinating vendor services, overseeing office maintenance, and implementing office policies and procedures. A significant part of this role involves providing direct administrative and logistical support to executives, including calendar management, travel arrangements, expense reporting, and meeting preparation. You should be adept at multitasking, prioritizing tasks, and handling confidential information with discretion. Excellent communication and interpersonal skills are essential for interacting with employees, clients, and visitors.
Responsibilities:
Responsibilities:
- Manage day-to-day office operations and ensure a well-maintained, organized, and professional office environment.
- Oversee the procurement and management of office supplies, equipment, and services.
- Coordinate with building management and external vendors for maintenance, repairs, and facility services.
- Develop and implement office policies and procedures to improve efficiency and workflow.
- Provide high-level administrative and executive support to senior management, including calendar management, scheduling meetings, and making travel arrangements.
- Prepare correspondence, reports, presentations, and other documents as required.
- Manage incoming and outgoing mail and packages.
- Handle incoming calls and manage visitor reception.
- Organize and coordinate company events and meetings.
- Maintain and update office databases and filing systems.
- Manage expense reports and invoices for office operations.
- Ensure compliance with health, safety, and security regulations.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience in office management or executive administration.
- Proven experience providing administrative support to senior-level executives.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and manage time effectively.
- Discretion and confidentiality in handling sensitive information.
- Proactive attitude and problem-solving abilities.
- Experience with office equipment (copiers, printers, phone systems).
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0
Office Manager - Executive Support
89101 Sunrise Manor, Nevada
$65000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager to provide comprehensive administrative support and manage the day-to-day operations of their office in Las Vegas, Nevada, US . This role requires a detail-oriented professional with excellent interpersonal skills, capable of supporting executive leadership and ensuring a smooth and efficient work environment. You will be the central point of contact for internal staff, visitors, and external partners, embodying the company's professional image.
Key responsibilities include managing executive calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and overseeing office supplies and vendor management. You will handle correspondence, manage incoming and outgoing mail, and maintain organized filing systems (both physical and digital). The role also involves coordinating meetings, conferences, and events, ensuring all logistical arrangements are handled seamlessly. A critical aspect of this position is anticipating the needs of executives and proactively addressing them. Maintaining confidentiality and discretion in all matters is paramount.
The ideal candidate will have a High School Diploma or equivalent; an Associate's or Bachelor's degree is a plus. A minimum of 5 years of experience in office management, executive assistance, or a similar administrative role is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace is essential. Exceptional organizational, time management, and multitasking abilities are crucial. Strong written and verbal communication skills, along with a polished and professional demeanor, are necessary. Experience in event planning and budget management is advantageous. This role offers a competitive salary, comprehensive benefits, and the opportunity to be a key support function within a dynamic organization.
Key responsibilities include managing executive calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and overseeing office supplies and vendor management. You will handle correspondence, manage incoming and outgoing mail, and maintain organized filing systems (both physical and digital). The role also involves coordinating meetings, conferences, and events, ensuring all logistical arrangements are handled seamlessly. A critical aspect of this position is anticipating the needs of executives and proactively addressing them. Maintaining confidentiality and discretion in all matters is paramount.
The ideal candidate will have a High School Diploma or equivalent; an Associate's or Bachelor's degree is a plus. A minimum of 5 years of experience in office management, executive assistance, or a similar administrative role is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace is essential. Exceptional organizational, time management, and multitasking abilities are crucial. Strong written and verbal communication skills, along with a polished and professional demeanor, are necessary. Experience in event planning and budget management is advantageous. This role offers a competitive salary, comprehensive benefits, and the opportunity to be a key support function within a dynamic organization.
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1
Office Manager, Executive Support
85001 Whispering Pines, Arizona
$55000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client, a dynamic professional services firm, is seeking an organized and proactive Office Manager to provide comprehensive administrative support and manage office operations. This is an on-site role based in **Phoenix, Arizona, US**. You will be responsible for ensuring the smooth day-to-day running of the office, managing executive calendars, coordinating meetings and travel, and serving as the primary point of contact for internal and external inquiries. Your role is vital in maintaining an efficient and professional office environment.
Key responsibilities include managing office supplies, overseeing vendor relationships, preparing reports and presentations, and handling correspondence. You will also play a crucial role in supporting executive leadership, including scheduling appointments, managing travel arrangements, and preparing for meetings. The ideal candidate possesses exceptional organizational skills, attention to detail, and strong multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with calendar and travel management tools are essential. You should have excellent communication and interpersonal skills, with a professional demeanor and a commitment to providing high-level administrative support. The ability to anticipate needs and proactively address issues is highly valued.
Responsibilities:
Key responsibilities include managing office supplies, overseeing vendor relationships, preparing reports and presentations, and handling correspondence. You will also play a crucial role in supporting executive leadership, including scheduling appointments, managing travel arrangements, and preparing for meetings. The ideal candidate possesses exceptional organizational skills, attention to detail, and strong multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with calendar and travel management tools are essential. You should have excellent communication and interpersonal skills, with a professional demeanor and a commitment to providing high-level administrative support. The ability to anticipate needs and proactively address issues is highly valued.
Responsibilities:
- Oversee daily office operations, ensuring efficiency and a professional work environment.
- Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements.
- Handle incoming calls, emails, and correspondence, responding to inquiries or directing them to the appropriate personnel.
- Manage office supplies inventory, ordering and maintaining stock as needed.
- Coordinate with vendors and service providers for office maintenance and equipment.
- Prepare reports, presentations, and other documents as required by management.
- Assist with the organization of company events and meetings.
- Implement and maintain office policies and procedures.
- Provide administrative support to the executive team, including travel booking and expense reporting.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in office management or executive administrative support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with calendar management and travel coordination.
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- Professional demeanor and strong interpersonal skills.
- Ability to work independently and proactively solve problems.
Apply Now
2
Office Manager - Executive Support
78210 San Antonio, Texas
$60000 Annually
WhatJobs
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager to provide comprehensive administrative support and manage office operations in San Antonio, Texas . This role is integral to ensuring the smooth functioning of the office environment and supporting executive staff. Responsibilities include managing calendars, scheduling meetings, coordinating travel arrangements, preparing correspondence and reports, and overseeing office supplies and vendor relationships. You will also be responsible for maintaining office organization, implementing administrative procedures, and providing general support to staff and visitors. The ideal candidate will possess excellent communication, interpersonal, and multitasking skills. A Bachelor's degree in Business Administration or a related field is preferred, along with a minimum of 3-5 years of experience in an office management or executive assistant role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required. Strong organizational abilities, attention to detail, and a professional demeanor are essential for this position. This is an on-site role, providing essential support within a collaborative office setting.
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3
Office Manager - Executive Support
48201 Detroit, Michigan
$65000 Annually
WhatJobs
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager to provide comprehensive executive support and manage daily office operations in **Detroit, Michigan, US**. This role is pivotal in ensuring the smooth and efficient functioning of the office, supporting a productive environment for executives and staff. The ideal candidate will be detail-oriented, possess strong administrative skills, and have excellent interpersonal abilities.
Responsibilities:
Responsibilities:
- Oversee all administrative and operational aspects of the office, ensuring a well-maintained and efficient workspace.
- Manage executive calendars, schedule meetings, and coordinate appointments for senior leadership.
- Serve as the primary point of contact for internal and external inquiries, directing them to the appropriate personnel.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organize and manage office supplies, equipment, and vendor relationships.
- Coordinate travel arrangements, including flights, accommodation, and itineraries for executives and staff.
- Implement and maintain office policies and procedures to ensure smooth operations.
- Manage the reception area, ensuring a professional and welcoming environment.
- Assist with event planning and coordination for internal and external meetings and functions.
- Handle incoming and outgoing mail and packages, and manage courier services.
- Oversee office budgets, process invoices, and manage expense reports.
- Maintain organized filing systems, both physical and digital.
- Provide administrative support to various departments as needed.
- Ensure the office environment is safe, secure, and compliant with relevant regulations.
- Proactively identify areas for improvement in office efficiency and implement solutions.
- Proven experience as an Office Manager, Administrative Manager, or Executive Assistant.
- Excellent organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong communication and interpersonal skills, with the ability to interact professionally with all levels of staff and external visitors.
- Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
- Discretion and the ability to handle confidential information with professionalism.
- Experience with vendor management and basic budget oversight.
- Knowledge of office equipment and troubleshooting basic IT issues is a plus.
- A proactive approach to problem-solving and a strong sense of responsibility.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
Apply Now
4
Office Manager, Executive Support
10001 New York, New York
$80000 Annually
WhatJobs
Posted 14 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and efficient Office Manager to oversee administrative operations and provide executive support from a fully remote capacity. This pivotal role ensures the smooth functioning of the office environment, supporting senior leadership and ensuring a productive atmosphere for all staff. The ideal candidate will possess exceptional organizational skills, proactive problem-solving abilities, and a strong command of administrative best practices. Responsibilities include managing office supplies and vendor relationships, coordinating meeting logistics, handling correspondence, and providing direct administrative support to executives. You will be responsible for maintaining office systems, implementing new administrative processes, and ensuring compliance with company policies. Experience with remote work tools, virtual communication platforms, and calendar management is essential. A key aspect of this role involves acting as a central point of contact for internal staff and external visitors, requiring excellent communication and interpersonal skills. We are looking for a self-starter who can manage multiple priorities, maintain meticulous attention to detail, and adapt quickly to changing needs in a dynamic, remote-first work environment. A minimum of 4 years of experience in office management or executive administrative support is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management or task management software are highly desirable. If you are a dedicated professional committed to creating an efficient and supportive work environment, this fully remote opportunity in **New York City, New York, US** is an excellent career move.
Key Responsibilities:
Key Responsibilities:
- Oversee daily office operations and administrative functions.
- Manage office supplies, equipment, and vendor relationships.
- Coordinate meetings, appointments, and travel arrangements for executives.
- Handle incoming and outgoing mail and communications.
- Provide administrative support to senior management.
- Maintain office organization and filing systems.
- Assist with onboarding new employees and maintaining HR records.
- Implement and improve administrative processes.
- Manage office budgets and process expense reports.
- Ensure a productive and well-organized remote work environment.
- Bachelor's degree or equivalent experience.
- 4+ years of experience in office management or executive administrative support.
- Proven organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with remote work tools and virtual communication platforms.
- Strong problem-solving skills and attention to detail.
- Ability to manage multiple tasks and priorities effectively.
Apply Now
5
Office Manager - Executive Support
78201 San Antonio, Texas
$65000 Annually
WhatJobs
Posted 15 days ago
Job Viewed
Job Description
Our client is a dynamic and rapidly expanding professional services firm seeking a highly organized and proactive Office Manager with strong executive support capabilities. This role, situated in San Antonio, Texas, US , is essential for ensuring the smooth and efficient day-to-day operations of our office environment. The ideal candidate will be a master of multitasking, possess exceptional administrative skills, and have a proven ability to support senior leadership with discretion and professionalism.
Key responsibilities include:
Key responsibilities include:
- Overseeing all office operations, including supplies management, vendor relations, facility maintenance, and mail services.
- Providing high-level administrative and clerical support to senior executives, including calendar management, travel arrangements, and expense reporting.
- Coordinating and managing internal and external meetings, preparing agendas, taking minutes, and following up on action items.
- Developing and implementing office policies and procedures to enhance efficiency and organization.
- Managing reception and visitor experiences, ensuring a welcoming and professional atmosphere.
- Organizing company events, client meetings, and team-building activities.
- Maintaining organized filing systems, both physical and digital.
- Assisting with onboarding new employees, including workspace setup and orientation.
- Managing company communication channels, such as phone systems and email correspondence.
- Ensuring the office environment is maintained to a high standard of cleanliness and organization.
- Acting as a liaison between employees and management on various administrative matters.
- Associate's degree or equivalent experience in business administration or a related field.
- Minimum of 5 years of progressive experience in office management or executive administrative support.
- Proven experience supporting multiple senior-level executives simultaneously.
- Exceptional organizational and time management skills, with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other common office software.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- Discretion and ability to handle confidential information with utmost professionalism.
- Proactive problem-solving abilities and resourcefulness.
- Ability to multitask and prioritize effectively in a fast-paced environment.
Apply Now
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6
Office Manager - Executive Support
19103 Philadelphia, Pennsylvania
$60000 Annually
WhatJobs
Posted 15 days ago
Job Viewed
Job Description
Our client, a dynamic professional services firm located in Philadelphia, Pennsylvania, US , is seeking an organized and proactive Office Manager to oversee daily operations and provide crucial administrative support. This role is essential for ensuring the smooth functioning of the office environment, managing administrative staff, and supporting executive leadership. The ideal candidate is a highly organized, detail-oriented professional with excellent communication and interpersonal skills, capable of managing multiple tasks efficiently and maintaining a professional office atmosphere. This position offers a hybrid work arrangement, combining office presence with remote flexibility.
Responsibilities:
Qualifications:
If you are a motivated administrative professional looking to take on a key role in managing a professional office environment in Philadelphia, Pennsylvania, US , we encourage you to apply.
Responsibilities:
- Oversee the day-to-day operations of the office, ensuring efficiency and a professional working environment.
- Manage and supervise administrative staff, providing guidance, training, and performance feedback.
- Coordinate office services such as reception, mail, filing, and supplies.
- Manage vendor relationships, including negotiating contracts and ensuring timely delivery of services.
- Assist in the preparation of reports, presentations, and correspondence for executive staff.
- Organize and coordinate internal and external meetings, including logistics and catering.
- Implement and maintain office policies and procedures.
- Manage office budget and track expenses.
- Handle incoming and outgoing mail and correspondence, directing it to the appropriate departments.
- Maintain office equipment and coordinate repairs as needed.
- Ensure the office is organized, presentable, and conducive to productivity.
- Assist with travel arrangements for staff and executives.
- Provide general administrative support to various departments as needed.
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field, or equivalent experience.
- Minimum of 3-5 years of experience in office management or a similar administrative leadership role.
- Proven experience managing administrative staff and overseeing office operations.
- Excellent organizational, time management, and multitasking abilities.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Exceptional written and verbal communication skills.
- Professional demeanor and strong interpersonal skills.
- Ability to work independently, take initiative, and solve problems proactively.
- Experience with vendor management and basic budget management.
- Familiarity with office equipment and basic IT troubleshooting is a plus.
If you are a motivated administrative professional looking to take on a key role in managing a professional office environment in Philadelphia, Pennsylvania, US , we encourage you to apply.
Apply Now
7
Office Manager, Executive Support
21201 Baltimore, Maryland
$65000 Annually
WhatJobs
Posted 19 days ago
Job Viewed
Job Description
A dynamic and fast-paced professional services firm is seeking a highly organized and proactive Office Manager to provide comprehensive executive support and manage daily office operations in Baltimore, Maryland . This crucial role serves as the central point of contact for staff, clients, and visitors, ensuring a smooth and efficient workflow. The Office Manager will be responsible for a wide range of administrative duties, including managing executive calendars, coordinating complex travel arrangements, preparing correspondence and reports, organizing meetings and events, and maintaining office supplies and equipment. You will also oversee reception functions, handle incoming calls and mail, and ensure the professional appearance of the office environment. The ideal candidate will possess a Bachelor's degree or equivalent work experience. A minimum of 3-5 years of experience in an office management or executive assistant role is required, preferably within a corporate setting. Exceptional organizational, time management, and multitasking skills are essential, along with meticulous attention to detail. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a must. Excellent written and verbal communication skills, along with a professional demeanor and a proactive approach to problem-solving, are critical. The ability to handle confidential information with discretion and maintain a high level of professionalism is paramount. This is an excellent opportunity for an experienced administrative professional to manage the operational hub of a thriving business in Baltimore, Maryland .
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8
Office Manager - Executive Support
68101 Omaha, Nebraska
$60000 Annually
WhatJobs
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager to provide comprehensive administrative and executive support in Omaha, Nebraska, US . This vital role ensures the smooth operation of the office environment and supports the productivity of senior leadership. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and strong interpersonal abilities. You will be responsible for managing daily office operations, including overseeing the reception area, managing office supplies and inventory, coordinating mail and deliveries, and maintaining a clean and welcoming workspace. This includes liaising with vendors and service providers to ensure facilities are well-maintained.
Key responsibilities also include providing direct administrative support to executives, which may involve calendar management, scheduling meetings and appointments, making travel arrangements, and preparing correspondence and presentations. You will handle confidential information with discretion and professionalism. The Office Manager will also assist with event planning, coordinating company gatherings and meetings. Experience with bookkeeping and basic accounting tasks, such as processing invoices and expense reports, is beneficial. Our client values individuals who can anticipate needs, manage multiple tasks efficiently, and contribute to a positive and productive workplace culture. Strong communication skills, both written and verbal, are essential for interacting with employees, clients, and visitors. The ability to work independently and as part of a team is crucial for success in this role.
Qualifications:
Key responsibilities also include providing direct administrative support to executives, which may involve calendar management, scheduling meetings and appointments, making travel arrangements, and preparing correspondence and presentations. You will handle confidential information with discretion and professionalism. The Office Manager will also assist with event planning, coordinating company gatherings and meetings. Experience with bookkeeping and basic accounting tasks, such as processing invoices and expense reports, is beneficial. Our client values individuals who can anticipate needs, manage multiple tasks efficiently, and contribute to a positive and productive workplace culture. Strong communication skills, both written and verbal, are essential for interacting with employees, clients, and visitors. The ability to work independently and as part of a team is crucial for success in this role.
Qualifications:
- High School Diploma or GED required; Associate's or Bachelor's degree in Business Administration or a related field preferred.
- Minimum of 4 years of experience in office management or executive administrative support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with scheduling software and virtual meeting platforms.
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication abilities.
- Discretion and ability to handle confidential information.
- Proactive attitude and problem-solving capabilities.
Apply Now
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