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LaSalle Network has partnered with a dynamic and expanding organization in search of an Administrative Assistant to support organizational leadership and daily operations. This is an exciting opportunity to join a team experiencing significant growth and to take on new responsibilities as the organization continues to evolve.

The Administrative Assistant will play a key role in keeping operations running smoothly, coordinating schedules, managing communications, and assisting with a variety of administrative and project-based tasks. The ideal candidate is organized, proactive, and eager to grow in a fast-paced professional environment.

Administrative Assistant Responsibilities:

• Manage calendars, coordinate meetings, and assist with travel arrangements
• Support recruitment and event logistics, including scheduling and conference coordination
• Assist with office operations, documentation, and communication across internal teams
• Help process reimbursements, payroll forms, and basic accounting tasks
• Maintain and update department materials and website content
• Provide general administrative support to leadership and staff

• Bachelor's degree or equivalent combination of education and experience
• 1-3 years of administrative, coordination, or office support experience
• Strong organizational and communication skills with attention to detail
• Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint); experience with website or database tools a plus
• Ability to multitask and prioritize in a dynamic environment

• Experience managing shared inboxes or general company communication lines.
• Familiarity with CRM, project management tools, or basic bookkeeping (e.g., for processing pay apps).
• Strong organizational and time management skills, with the ability to handle multiple priorities.
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Ability to handle sensitive and highly personal information daily and maintain confidentiality in a mature and insightful manner.
• Time management and prioritization skills
• Schedule flexibility when business needs exist

Administrative Assistant

Location: Lake Villa, Illinois

Position Type: Full-Time, In-Office

About Wound Wellness

At Wound Wellness, our mission is to redefine wound care through a patient-centered approach that prioritizes accelerated healing and compassionate service. We are committed to uncovering the underlying causes of chronic wounds and delivering tailored, evidence-based treatments that improve quality of life. Our vision is to become a leader in advanced wound management across Northern Illinois by combining clinical excellence, innovation, and empathy.

Role Description

Wound Wellness is seeking a highly organized and detail-oriented Administrative Assistant to support daily operations at our Lake Villa office. This individual will serve as the first point of contact for patients and play an essential role in ensuring efficient administrative workflow. The ideal candidate is professional, dependable, and thrives in a fast-paced healthcare environment.

Key Responsibilities

• Greet patients and visitors in a professional and welcoming manner.
• Answer phone calls, respond to inquiries, and route messages appropriately.
• Schedule and confirm patient appointments, ensuring timely communication and coordination.
• Perform new patient intake, including gathering demographic, insurance, and medical history information.
• Assist with insurance verification and prior authorizations.
• Maintain organized patient records and ensure timely data entry into the EMR system.
• Support providers with clinical documentation, forms, and chart preparation as needed.
• Handle correspondence, scanning, faxing, and filing of medical and administrative documents.
• Monitor and order office supplies to maintain smooth daily operations.
• Maintain confidentiality of all patient and business information in accordance with HIPAA and company policies.
• Provide general administrative support to clinical and management teams as requested.

Qualifications

• High school diploma or equivalent required; associates degree or medical office training preferred.
• Strong communication and interpersonal skills with a professional demeanor.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office and electronic medical record (EMR) systems.
• Ability to multitask and work efficiently in a team-oriented environment.
• Knowledge of medical terminology and insurance processes is a plus.

Why Join Wound Wellness

• Be part of a compassionate, mission-driven healthcare team.
• Opportunity for growth and professional development.
• Supportive work culture that values collaboration and patient care excellence.
• Competitive compensation and benefits package.

• Manage complex schedules and confidential correspondence
• Process expense reports and client gifts via Concur
• Coordinate travel and logistics for meetings and events
• Compile departmental reports and support client-facing activities

• Strong attention to detail and multitasking ability
• Professional communication and executive presence
• Proficiency in Microsoft Excel; experience with Concur preferred
• High school diploma required; college degree a plus

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

• Prepares correspondence, memoranda, reports, etc.
• May initiates routine and non-routine correspondence
• May book travel and reconcile expense reports
• Answers telephone calls, greets visitors, and resolves routine and complex inquiries
• May schedule appointments & meetings
• May enter in new job into ServiceMaster CRM, captures relevant customer and job information
• May utilize the assistance of one or more support staff members on a reporting or project basis
• Operates a personal computer and appropriate software packages or its equivalent
• May follow up with customer on work performed
• May call customers to collect payments
• May assist other departments within the company
• Understands ServiceMaster operating systems and the services we offer

• High school diploma/GED required
• Previous administrative assistant experience preferred but not required
• Experience and skill with Microsoft© Office application (Word, Outlook, PowerPoint, and Excel) required
• Comfortable with using multiple types of software
• Personal time management and organizational skills
• Verbal and written communication skills
• Dependable and adaptable to operate within a fast-paced work environment
• Ability to manage highly confidential information

• Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.
• Sitting for long periods of time while using office equipment such as computers, phones etc.
• Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment.
• Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen.
• Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating.

We are need for someone to assist with clerical tasks include filing papers, entering data, answering phone calls, and making copies. Although every office worker should be able to do most of these tasks, they are especially important for people in office support or administrative roles. You may see job descriptions for the following roles to require such skills:

This person will be helping to complete the following:

Filing: organizing a filing system, shredding old paperwork, connecting with post office & completing office duties.

Phone: support office with answering phones, checking messages, take notes and record information.

Typing: work on the computer, entering data or drafting emails.

About the job Administrative Assistant

We are seeking an organized, proactive, and detail-oriented Administrative Assistant to support the daily operations of our engineering firm. As an essential member of our team, you will play a critical role in ensuring smooth office operations, facilitating communication across departments, and helping maintain our commitment to excellence and client satisfaction.

Note: The role is strictly for candidates within the United States onlu.

The ideal candidate will have a strong administrative background, excellent communication skills, and the ability to juggle multiple tasks in a fast-paced environment. Experience within an engineering or technical setting is preferred, but not mandatory.

Key Responsibilities

1. Office Administration & Coordination

• Manage day-to-day office activities to ensure smooth operation and workflow.
• Coordinate office supplies and inventory management, ensuring that essential equipment and materials are always available.
• Handle incoming calls, emails, and correspondence, responding to inquiries and directing them to the appropriate team members.
• Assist in maintaining and organizing physical and electronic filing systems for projects, documents, and contracts.
• Organize and schedule meetings, appointments, and events for team members, including internal and external client meetings.
• Prepare and distribute meeting agendas and minutes, ensuring all team members are informed and prepared.
• Assist with travel arrangements and itineraries for employees, including booking flights, accommodations, and transportation.
• Maintain office safety and cleanliness, addressing any administrative issues promptly.

• Assist engineers and project managers with administrative tasks related to ongoing projects.
• Track project schedules, deadlines, and milestones to ensure that all team members are aligned.
• Prepare and maintain reports, spreadsheets, and presentations for project updates and client communications.
• Assist with contract preparation, procurement documents, and other related paperwork.
• Act as a liaison between internal teams and clients, ensuring effective communication and timely delivery of project updates.

• Maintain accurate and up-to-date records of contracts, project documents, invoices, and other relevant materials.
• Handle confidential and sensitive information with discretion and in accordance with company policies.
• Assist in data entry, ensuring accuracy and timely updates of company records and databases.
• Support document submission processes for engineering projects, ensuring compliance with industry standards and regulations.

• Serve as the first point of contact for clients, vendors, and stakeholders, ensuring a professional and friendly interaction.
• Facilitate communication between various departments, ensuring timely responses to inquiries and requests.
• Assist in the preparation of client presentations, proposals, and other marketing materials.
• Foster positive relationships with clients and vendors, supporting the companys mission to build long-term partnerships.

• Assist with basic accounting tasks, such as invoicing, expense tracking, and processing payments.
• Ensure that purchase orders, invoices, and receipts are properly documented and processed in accordance with company procedures.
• Assist in maintaining budgets for ongoing projects, working closely with the finance team to ensure accuracy.

• High school diploma or equivalent; additional administrative or business certifications preferred.
• 1+ years of experience in an administrative role; prior experience in an engineering or technical environment is a plus.
• Proficiency with office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.
• Strong communication skills (written and verbal) with a professional and courteous demeanor.
• Excellent organizational and time-management abilities, with the ability to handle multiple tasks and deadlines.
• Ability to work independently and as part of a collaborative team.
• Detail-oriented with a high degree of accuracy in all administrative tasks.
• Proactive and solution-oriented attitude toward challenges and problem-solving.

• Monday to Friday

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off (PTO)

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off (PTO)

As part of our Demand Science team reporting to our Senior Vice President of Insights and Analytics, you will perform a variety of confidential administrative tasks. Responsibilities include communicating and coordinating executives' instructions with several individuals and departments, scheduling appointments, arranging meetings, conferences, and travel. Your work also involves organizing and maintaining correspondence and projects, ensuring follow-up on pending matters, and handling confidential information and files. Communicate with individuals at all levels within the organization, industry, and community.

Your Impact:

• Provide comprehensive administrative support to the Demand Science team, including calendar management, meeting coordination, and travel arrangements.

• Support the broader Demand Science team with operational needs, ensuring smooth and efficient operations across the department and act as the point person supporting the entire team ensuring effective communication and coordination among team members and departments.

• Be a bridge between the Demand Science team and other departments, ensuring smooth communication and collaboration.

• Ensure efficient and professional operation of the office, exercising discretion and diplomacy.

• Communicate with individuals at all levels, handling confidential information with trust and discretion.

• Coordinate and organize different internal and external events, ensuring all logistics are handled seamlessly.

• Prepare and coordinate correspondence, reports, presentation materials, and other written communications.

• Manage calendars and scheduling, create meeting agendas, and coordinate staff meetings.

• Be the main contact for external and internal requests.

• Coordinate logistics for travel, events, meetings, and conferences.

• Process expense reports and invoices with high accuracy and efficiency.

• Manage office supplies and other special business requests, ensuring the smooth operation of the team and office.

• Identify and implement continuous improvements in administrative processes.

Your Experience:

• High School Diploma required; or Bachelor's or Associate's degree in business or related field.

• 5+ years of experience supporting multiple leaders and their broader teams.

• Experience producing high-quality, timely, and accurate work under tight deadlines.

• Excellent organizational skills with keen attention to detail.

• Experience handling workload in a fast-paced environment with a high degree of tact, discretion, flexibility, and diplomacy.

• Experience handling confidential information with the highest degree of attention.

• Ability to anticipate needs and make decisions with minimal direction.

• Strong working knowledge of Microsoft Outlook, SharePoint, Word, Teams, and PowerPoint.

• Experience learning new software programs with limited training.

Number of Days in Office: 4

#LI-Hybrid

#LI-Associate

#LI-PM1

Compensation:

Pay Range:$67,900-$90,900

The annual salary listed above is the expected offering for this position. An employee’s actual annual salary will be based on but not limited to: location, relevant experience/level and skillset, while balancing internal Conagra employees’ equity. Conagra Brands will comply with applicable law regarding minimum salaries for exempt employees.

Our Benefits:

We care about your total well-being and will support you with the following, subject to your location and role:

• Health: Comprehensive healthcare plans, wellness incentive program, mental wellbeing support and fitness reimbursement

• Wealth: Great pay, bonus incentive opportunity, matching 401(k) and stock purchase plan

• Growth: Career development opportunities, employee resource groups, on-demand learning and tuition reimbursement

• Balance: Paid-time off, parental leave, flexible work-schedules (subject to your location and role) and volunteer opportunities

Our Company:

At Conagra Brands, we have a rich heritage of making great food. We aspire to have the most impactful, energized and inclusive culture in food. As a member of our 18,000+ person team across 40+ locations, you are empowered to reach your potential, make an impact and own your career. We're in the business of building champions – within our people and our iconic brands like Birds Eye ®, Slim Jim® and Reddi-Wip®.

Our focus on innovation extends beyond making great food, it also reflects our commitment to embracing new solutions that positively impact our team, the communities we serve and the health of our planet. Foodies Welcome.

Conagra Brands is an equal opportunity employer and considers qualified applicants for employment without regard to sex, race, color, religion, ethnic or national origin, gender, sexual orientation, gender identity or expression, age, pregnancy, leave status, disability, veteran status, genetic information and/or any other characteristic or status protected by national, federal, state or local law. Reasonable accommodation may be made upon request.

• Back Office Support Position Responsibilities
• Time entry
• Receive the daily recap sheets from field employees and reconcile with electronic time entry system. Make updates as necessary and submit for approval.
• Dispatching functions
• The primary dispatching function is performed by a dedicated department, but there are times when immediate or last-minute changes are required. This position will have full dispatching functionality and will perform those tasks for situations, such as:
• Last minute workload adjustments in the morning due to absences
• Shift workload changes based on leaks or other emergencies
• Assign & complete large building ERT orders
• Pull in additional orders to employees with availability
• Resource Scheduling
• Update the PCAD application to reflect available daily resources
• Absence tracking
• Employees not reporting to work are expected to inform management. Those notifications need to be logged, tracked, and reported.
• Vehicle tracking
• Each of the 140+ employees has their own vehicle and they often change locations or are down for maintenance. The status and location of all the vehicles needs to remain up-to-date.
• Assist Supervisors in managing CCG tools and devices
• Each of the 140+ employees has specialized tools and devices to assist them in their tasks.
• Assist the Supervisors with keeping track of available supplies and taking steps to repair or replace as needed.
• Facilitate annual and ad-hoc training sessions
• Training sessions are often held to pass along new or changed information in policies or procedures. This position may help in coordinating those sessions and delivering the material.
• This position will report from either our North Shop location (4007 W. Peterson)