19,858 Records jobs in the United States

We are looking for a detail-oriented and organized Remote Record-Keeping & Reporting Specialist who will manage the collection, storage, tracking, and reporting of internal records and data. This role ensures that all documentation is accurate, accessible, and compliant with relevant standards, while also generating actionable reports and insights for internal stakeholders.

Key Duties & Responsibilities

1. Digital & Physical Record Management
   • Create, organize, and maintain digital filing systems, archives, and records according to company policies and retention standards.
   • Scan, upload, and archive documents—both physical and digital—and ensure that records are easy to retrieve.
   • Maintain indexing, labeling, and filing protocols so documentation is consistently classified and retrievable.
2. Data Entry, Validation & Quality Assurance
   • Accurately enter and update records in databases, spreadsheets, and document systems.
   • Perform routine audits or quality checks to ensure that records are complete, accurate, and free of duplication or missing information.
3. Compliance & Records Retention
   • Adhere to document retention schedules, data protection regulations, and company policies for record disposal or archiving.
   • Ensure secure handling, storage, and disposal of confidential or sensitive documents to maintain compliance with legal or regulatory standards.
4. Document Retrieval & Access Support
   • Respond to internal or external requests for documents, ensuring that records are provided securely and appropriately.
   • Maintain tracking logs when records are accessed or shared—including noting who accessed a file and when.
5. Reporting & Analytics
   • Generate periodic reports tracking document flow, archival activity, retrieval requests, or compliance metrics.
   • Monitor trends or discrepancies in record keeping—such as frequent access requests, missing documents, or retention policy violations—and recommend improvements.
6. Process Documentation & Improvement
   • Assist in developing or updating standard operating procedures (SOPs) for record-keeping, filing, and reporting.
   • Suggest or implement workflow improvements or digital tools to optimize record management, retrieval, and archival processes.
   • Document record-keeping workflows, naming conventions, versioning, and file-tracking protocols.
7. Security & Confidentiality
   • Uphold strict confidentiality for sensitive information, ensuring secure storage and access.
   • Follow data privacy best practices and remote work protocols to protect records from unauthorized access or data breaches.

• Strong attention to detail and organizational skills, especially in managing documents and record systems.
• Familiarity with digital document management systems, cloud storage tools, and electronic filing.
• Proficiency with spreadsheets, database tools, or records-management software.
• Ability to conduct data validation, quality checks, and reconcile documentation errors or inconsistencies.
• Good written and verbal communication skills—especially for handling record requests or clarifications.
• Discretion and integrity in handling confidential or regulated information.
• Comfortable working remotely, managing documentation independently, and coordinating with team members or supervisors as needed.

• Record Accuracy Rate : Accuracy and completeness of records entered, stored, and retrieved.
• Document Retrieval Turnaround : Time taken to locate and provide requested documents or records.
• Compliance / Retention Adherence : Percentage of records managed according to retention schedules and disposal policies.
• Error or Adjustment Rate : Frequency of record corrections, duplicates, or missing file incidents.
• Improvement Initiative Tracking : Number of process improvements or workflow updates proposed and implemented successfully.

• Fully remote work with flexible scheduling.
• Training on document management tools, record-keeping systems, and data protection practices.
• Opportunity to shape record-keeping workflows and improve internal documentation processes.
• Exposure to cross-functional teams and process improvement projects.
• Standard company benefits where applicable (PTO, performance bonuses, wellness or development allowances).

Records Coordinator/Records Manager at Link Solutions, Inc. summary:

The Records Coordinator/Records Manager at Link Solutions oversees the organization, maintenance, and protection of classified and unclassified records to ensure compliance with Army and DoD regulations. Responsibilities include establishing records management policies, conducting audits, training personnel, and coordinating with IT for secure electronic systems. The role supports critical national security missions at the U.S. Army DEVCOM Chemical Biological Center and requires a DoD clearance and experience in records management within a defense environment.

• Must be a U.S. Citizen
• DoD Top Secret/SCI Clearance required
• Non-remote (relocation incentive available)

• Establish and enforce comprehensive records management policies for both unclassified and classified records.
• Ensure proper retention and disposition of official records.
• Oversee the entire lifecycle of records, from creation or receipt through classification, storage, retrieval, and disposition/archiving.
• Train personnel on proper records management practices, policies, and the use of the records system.
• Provide and maintain accountability with shareholders for mission continuity, security, and regulatory compliance.
• Conduct audits and reviews to maintain accuracy and compliance.
• Develop and implement records management policies and classification systems.
• Coordinate with IT to ensure electronic systems are secure and up-to-date.

• Must be a U.S. Citizen.
• Must be able to obtain and maintain an active DoD Secret Clearance.
• Three (3+) years of experience in records management.
• Knowledge of records management software and digital archiving tools.
• Familiarity with legal and regulatory standards for recordkeeping.

• DoD Secret Clearance.
• Bachelor's degree.
• Certified Records Manager (CRM) or similar certification.
• Proficiency with Microsoft Office products.
• Experience creating and modifying documentation for technical processes and procedures.
• Experience working in a Department of Defense (DoD) environment.
• A problem solver and troubleshooter who thrives in resolving complex problems.
• Strong self-starter requiring minimal supervision.
• Excellent communication skills (written and oral) and interpersonal skills.
• Excellent organizational skills, attention to detail, and ability to prioritize and manage multiple tasks.

Keywords:

records management, DoD clearance, classified information, regulatory compliance, digital archiving, records retention, audit and review, training and development, information security, government contracting

• Must be a U.S. Citizen
• DoD Top Secret/SCI Clearance required
• Non-remote (relocation incentive available)

• Establish and enforce comprehensive records management policies for both unclassified and classified records.
• Ensure proper retention and disposition of official records.
• Oversee the entire lifecycle of records, from creation or receipt through classification, storage, retrieval, and disposition/archiving.
• Train personnel on proper records management practices, policies, and the use of the records system.
• Provide and maintain accountability with shareholders for mission continuity, security, and regulatory compliance.
• Conduct audits and reviews to maintain accuracy and compliance.
• Develop and implement records management policies and classification systems.
• Coordinate with IT to ensure electronic systems are secure and up-to-date.

• Must be a U.S. Citizen.
• Must be able to obtain and maintain an active DoD Secret Clearance.
• Three (3+) years of experience in records management.
• Knowledge of records management software and digital archiving tools.
• Familiarity with legal and regulatory standards for recordkeeping.

• DoD Secret Clearance.
• Bachelor's degree.
• Certified Records Manager (CRM) or similar certification.
• Proficiency with Microsoft Office products.
• Experience creating and modifying documentation for technical processes and procedures.
• Experience working in a Department of Defense (DoD) environment.
• A problem solver and troubleshooter who thrives in resolving complex problems.
• Strong self-starter requiring minimal supervision.
• Excellent communication skills (written and oral) and interpersonal skills.
• Excellent organizational skills, attention to detail, and ability to prioritize and manage multiple tasks.

We are seeking a detail-oriented and organized Records Management Clerk to join our team. The ideal candidate will be responsible for maintaining, organizing, and safeguarding company records and documents in accordance with company policies and regulatory requirements. This role ensures that records are easily accessible, accurately filed, and securely stored.

Responsibilities:

• Organize, file, and maintain physical and electronic records and documents
• Ensure records are properly labeled, indexed, and stored for easy retrieval
• Assist in the collection, review, and verification of records for accuracy and completeness
• Update and maintain databases and document management systems
• Retrieve records and provide documentation to authorized personnel as needed
• Ensure compliance with company policies, industry regulations, and data privacy requirements
• Perform regular audits of records to maintain accuracy and organization
• Support internal departments with records-related requests and administrative tasks

Qualifications:

• High school diploma or equivalent; associate or bachelor’s degree preferred
• Previous experience in records management, document control, or administrative support
• Knowledge of document management systems and filing procedures
• Strong organizational skills and attention to detail
• Ability to handle confidential information with discretion and professionalism
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Good communication and teamwork skills

Benefits:

• Competitive salary
• Health, dental, and vision insurance
• Retirement savings plan with employer contribution
• Paid time off, holidays, and sick leave
• Opportunities for professional growth and development
• Supportive and collaborative work environment

The Records Management Analyst is responsible for the comprehensive administration, maintenance, and preservation of Central Health's records management program. This role ensures adherence to organizational policies, healthcare accrediting standards, and all applicable state and federal laws governing hospital districts, including the Texas Local Government Code Chapters 201-205 and rules/guidance from the Texas Library and Archives Commission. The Records Management Analyst will play a key role in designing, building, and continuously developing an effective records management framework, collaborating across various departments and serving as a primary point of contact for records-related functions. This position is critical to safeguarding institutional information, promoting efficient information governance, and ensuring legal and regulatory compliance.

Essential Functions:

• Develops, reviews, recommends, revises, and manages compliance with Central Health's Records Management resolution, and policies in accordance with health care accrediting standards, and applicable state and federal laws governing hospital districts.
• Conducts annual records review and update to the Records Management policy, Records Retention Schedules, data classification and for recommending updates based on changes in regulations and best practices.
• Develops and contributes strategic plans for records and information management practices across the organization.
• Establishes and promotes best practices for records management, electronically stored information (ESI), and information governance.
• Defines records management goals and objectives, develops tactical plans for successful execution, and manages the tracking of progress.
• Coordinates research and facilitates responses to requests related to records and information controls.
• Collaborates with compliance and legal counsel to develop and implement legal hold processes.
• Assists in responding to internal and external requests for information, which may involve locating and providing archived records.
• Provides routine reports on records management activities and findings to executive management and key stakeholders.
• Participates in and performs risk assessments and audits to identify, measure, monitor, and control risks related to records management.
• Ensures compliant processes for the destruction of records, adhering to applicable state and federal laws governing hospital districts, contractual obligations, and established records retention policies and procedures.
• Collaborates with Joint Technology stakeholders on the strategic management of content management systems, including document management systems, records management system, email, and other communication archiving solutions.
• Partners with operational stakeholders to develop and provide effective support for records and information management requirements.
• Designs, develops, and implements records management instructional programs, training, awareness campaigns, and communication materials to facilitate organizational compliance.
• Participates in the definition of procurement specifications and requirements, vendor reviews, and system selection efforts to ensure new systems conform to Information Governance standards.
• Assists in the preparation of the records management program budget.
• Supports records management reporting, including financial reports, contract monitoring, compliance, and performance measurement reports.
• Administers inventory audits of both physical and electronic records to ensure accuracy and compliance.
• Stays current with best practices for archival, records management/records management technology, as well as current legislation, and any other legal policy, which may impact agency records.
• Manages contracts with third-party records storage and shredding services to ensure secure and compliant operations.

Knowledge, Skills and Abilities:

• Knowledge of enterprise content management (ECM) platforms and data retention automation tools
• Knowledge of federal and Texas records management laws, including the Texas Public Information Act, HIPAA Privacy and Security Rules, and TSLAC guidelines and standards
• Understanding of healthcare operations, privacy practices, and medical records requirements
• Strong attention to detail and accuracy
• Excellent verbal, written and communication skills
• Excellent organizational skills
• Work independently while managing multiple priorities and deadlines
• Proficient in Microsoft Office Suite
• Critical thinking/problem solving
• Ability to provide data and recommend process improvement practices
• Adapt to evolving regulations, technologies, and organizational priorities
• Collaborate effectively across departments with both clinical and administrative personnel
• Maintain confidentiality and handle sensitive information with discretion
• Familiarity with information governance and electronic recordkeeping systems

Minimum Education:

• Bachelor's Degree (higher degree accepted) Information Management, Health Information Technology, Public Administration, or a related field

Minimum Experience:

• 4 years Experience in a medical office or medical environment Required And
• 4 years Experience in records or information management Required And
• 2 years Experience with Epic EHR system preferred Required And
• 2 years Experience working with publicly funded healthcare systems or local government entities Required