516 Virtual Assistant jobs in the United States

Administrative Assistant to become an essential part of our growing team.
This position is perfect for someone who thrives in a fast-paced environment, enjoys collaborating with others, and takes pride in delivering accurate, efficient administrative support.
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Position Summary
As our Office Administrative Assistant, you’ll play a pivotal role in keeping operations running smoothly. You'll be responsible for communicating with vendors and clients, managing invoices, assisting with logistics, and supporting our team across departments.
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Key Responsibilities
• Manage daily invoicing and send courteous payment reminders to clients.
• Maintain regular follow-ups with vendors and prospective clients.
• Coordinate with warehouse staff and ensure smooth shipping logistics (including trade shows).
• Communicate professionally with clients via email, phone, and in person.
• Organize files, documents, and assist with ad hoc tasks as needed.
• Provide administrative support to team members and management.
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Required Skills & Qualifications
• QuickBooks: A most
• Excel Proficiency: Strong Excel skills are a must.
• Communication: Excellent verbal, written, and active listening abilities.
• Detail-Oriented: Precision and accuracy in every task.
• Organized & Efficient: Able to manage multiple responsibilities and meet deadlines.
• Proactive: Self-starter who works well with minimal supervision.
• Customer-Focused: Friendly, calm, and solution-oriented approach with clients.
• Reliable: Dependable, punctual, with consistent transportation.
• Team Player: Cooperative, adaptable, and open to learning new things.

Our company is looking for an office assistant to be responsible for handling clerical tasks in our office. You will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties and errands. For you to be selected as a candidate, you will need the ability to write clearly and be proficient with word processing applications. A pleasing personality with strong communication skills is also highly valued.

• Handling incoming calls and other communications.
• Managing the filing system.
• Recording information as needed.
• Greeting clients and visitors as needed.
• Updating paperwork, maintaining documents, and word processing.
• Helping organize and maintain office common areas.
• Performing general office clerk duties and errands.
• Organizing travel by booking accommodation and reservation needs as required.
• Coordinating events as necessary.
• Maintaining supply inventory.
• Maintaining office equipment as needed.
• Aiding with client reception as needed.
• Experience as a virtual assistant.
• Creating, maintaining, and entering information into databases.

• High school diploma or associate’s degree.
• Experience as an office assistant or in a related field.
• Ability to write clearly and help with word processing when necessary.
• Warm personality with strong communication skills.
• Ability to work well under limited supervision.
• Great communication skills.
• Have a valid driver's license.

We are seeking a reliable, organized, and detail-oriented Office Assistant to help support our daily administrative and clerical tasks. In this role, you’ll help keep the office running smoothly by providing general assistance to staff, maintaining records, and ensuring a welcoming environment for visitors and employees.

Responsibilities:

• Answer and direct phone calls, emails, and other correspondence

• Greet and assist visitors and clients in person or virtually

• Organize and maintain files, records, and office supplies

• Assist in scheduling meetings, appointments, and travel arrangements

• Prepare and distribute memos, reports, and other documents

• Perform basic bookkeeping or data entry tasks as needed

• Help coordinate office events or team activities

• Support other administrative staff and teams as required

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Requirements:

• Previous experience as an office assistant, receptionist, or in a similar administrative role preferred

• Proficiency with office software (e.g., Microsoft Office Suite, Google Workspace)

• Strong organizational and multitasking skills

• Good written and verbal communication skills

• Ability to work independently and as part of a team

• High school diploma or equivalent required; further education or training is a plus

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Nice to Have:

• Familiarity with office equipment (e.g., printers, fax machines, phone systems)

• Basic knowledge of bookkeeping or invoicing

• Experience in [industry, e.g., healthcare, tech, legal] offices

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Benefits:

• Supportive and collaborative team environment

• Opportunities for professional development and growth

• Paid time off / health insurance / retirement plan (specify as applicable)

• Flexible work schedule (if applicable)

We are seeking a highly organized and efficient Remote Office Assistant to join our team. The ideal candidate will be responsible for providing administrative support to our team members working remotely. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively.

• Manage and organize virtual meetings, including scheduling, sending out invitations, and setting up video conferencing tools
• Assist with document preparation, editing, and formatting
• Handle incoming and outgoing communication, including emails and phone calls
• Maintain electronic filing systems and ensure all documents are properly stored and easily accessible
• Coordinate travel arrangements and accommodations for team members
• Perform general administrative tasks as needed

• Proven experience as an office assistant or in a similar role
• Proficient in Microsoft Office Suite and other office software
• Strong organizational and time management skills
• Excellent communication and interpersonal abilities
• Ability to work independently and prioritize tasks effectively
• Experience working in a remote or virtual environment is a plus

If you are a detail-oriented individual with a passion for organization and efficiency, we would love to hear from you. Apply now to join our team as a Remote Office Assistant!

This is a remote position.

Symphony Solution Inc. is a leading provider of custom software development and IT consulting services. As we expand, we’re looking for a reliable and highly organized Virtual Office Assistant to support our administrative operations. This role is fully remote , offering the flexibility to work from anywhere while contributing to a high-performing, digital-first team.

Key Responsibilities:

Provide general administrative support to various departments

Schedule meetings, manage calendars, and coordinate virtual appointments

Draft, format, and proofread internal and client-facing communications

Maintain digital filing systems and update company records as needed

Assist with basic data entry, reporting, and document preparation

Monitor shared inboxes and respond to routine inquiries

Collaborate with other remote team members to ensure seamless workflow

High school diploma or equivalent; associate or bachelor’s degree preferred

Prior experience in administrative, customer service, or virtual assistant roles

Strong written and verbal communication skills

Proficiency in Microsoft Office Suite, Google Workspace, and virtual communication tools

Self-motivated and able to manage time effectively in a remote environment

Excellent attention to detail and multitasking abilities

Competitive hourly wage

Flexible scheduling and fully remote work environment

Health insurance, paid time off, and performance-based incentives

Supportive company culture built around communication and accountability

Opportunity to grow your career in a remote-first tech company

RHM Real Estate Group is one of Cleveland’s largest third-party multi-family property management and real estate development firms. We specialize in both market-rate and affordable housing, with a strong track record of growth fueled by trusted relationships with owners, partners, and employees. We pride ourselves on integrity, professionalism, and a personalized approach to real estate. We are looking for an organized and proactive Administrative Assistant to support our day-to-day operations and contribute to the success of our team.

Position Summary:
The Administrative Assistant will play a key role in maintaining the efficiency of our office operations, supporting our agents and management team, and ensuring a high standard of communication and coordination across all aspects of the business.

Key Responsibilities:

Manage phone calls, emails, and other correspondence in a professional and timely manner

Coordinate schedules, meetings, and appointments for agents and leadership

Maintain organized records and filing systems (digital and physical)

Prepare and edit documents, listings, reports, and presentations

Input and update property listings on MLS and other platforms

Greet and assist clients and visitors at the office

Handle basic bookkeeping tasks and office supply inventory

Support marketing and social media efforts as needed

Provide general administrative support to agents and staff

Qualifications:

Previous administrative or real estate experience preferred

Strong organizational skills and attention to detail

Excellent verbal and written communication skills

Proficient in Microsoft Office Suite, Google Workspace, and CRM tools

Ability to multitask and prioritize in a fast-paced environment

Positive, proactive, and team-oriented attitude

Familiarity with real estate platforms (MLS, DocuSign, Canva, etc.) is a plus

Benefits:

401(k)

Health, dental, vision, and life insurance

Paid time off (PTO)

Flexible schedule

Employee assistance program

Why Join RHM Real Estate Group?

Supportive and collaborative team environment

Opportunities for growth and professional development

Be part of a reputable and community-focused real estate group

Competitive compensation based on experience

If you are passionate about accuracy, organization, and supporting a team committed to excellence, we encourage you to apply for this exciting opportunity at RHM Real Estate Group.

We are looking for a master multi tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

• Associate’s Degree in a related field.
• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.

Benefits :

Competitive Salary: [Insert salary range or state "Competitive salary based on experience"]

Health & Wellness: Comprehensive health, dental, and vision insurance plans.

Retirement Savings: 401(k) plan with company matching.

Paid Time Off: Generous vacation days, sick leave, and paid holidays.

Professional Development: Opportunities for training, certifications, and career growth.

Work-Life Balance: Flexible work hours and remote work options.

Team Culture: Collaborative and inclusive work environment with team-building activities.

Additional Perks: [e.g., gym membership, wellness programs, tech stipends, etc.]

Administrative tasks, Updating client information in computer system, Running and processing multiple documents utilizing Microsoft Word, Excel, and Access, Inputting purchase orders, Other various administrative tasks, Inputs information from a variety of sources into a computer database. May take customer orders and enter them into a pre-established tracking system, Assignments will be sent to you via e-mail or IM and you will report directly to your immediate supervisor.Can you handle that if trained towards it ?

This is strictly an online and work from home job the working hours are flexible and you can choose to work from home or anywhere of your choice.

JOB REQUIREMENTS:

These are the requirements for the Job.
-Must be authorized to work in the U.S
-Must be fluent in communication and English
-Must have a clear criminal charge
-Must be 18+ average.

This is strictly an online and work from home job the working hours are flexible and you can choose to work from home or anywhere of your choice.