36,810 Jobs in Arlington
REMOTE Office and Administrative Support
Posted 11 days ago
Job Viewed
Job Description
- Answer and direct phone calls, emails, and other forms of correspondence.
- Greet and assist visitors, clients, vendors, or internal staff in a professional manner.
- Schedule and coordinate meetings, appointments, travel arrangements, and conference room bookings.
- Prepare, format, and proofread business correspondence, reports, presentations, and spreadsheets.
- Maintain electronic and paper filing systems for documents, records, and reports.
- Manage incoming and outgoing mail, packages, and deliveries.
- Accurately input and update data in company databases, spreadsheets, and records.
- Maintain records related to employees, clients, vendors, or financial transactions.
- Perform routine audits of files and databases to ensure accuracy and compliance.
- Assist in generating reports and summaries as needed by supervisors or departments.
- Monitor and maintain inventory of office supplies and place orders as needed.
- Coordinate office equipment maintenance and service requests.
- Assist with onboarding of new employees by preparing workstations, logins, and welcome materials.
- Support event planning, staff meetings, and internal communications.
- Collaborate with IT, HR, Finance, or other departments for cross-functional tasks.
- Serve as the first point of contact for general inquiries and provide clear, timely information.
- Resolve minor issues independently or escalate to the appropriate department or supervisor.
- Maintain a polite, professional, and helpful attitude in all internal and external communications.
- Support client-facing administrative tasks, such as preparing documents, invoices, or presentations.
- Scan, photocopy, and file sensitive documents in accordance with company procedures.
- Prepare and maintain logs for correspondence, deliveries, or project deadlines.
- Maintain compliance with data privacy laws and internal policies.
- Ensure version control and proper archiving of important documentation.
Company Details
REMOTE Military Data Encoder
Posted 9 days ago
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Job Description
- Accurately input, encode, and process military data from operational reports, field intelligence, communications, or surveillance into classified systems.
- Translate raw operational data into standardized military coding formats (e.g., NATO STANAG, MIL-STD-6040, USMTF).
- Validate source data for completeness, accuracy, and compliance with military formatting standards and protocols.
- Maintain metadata integrity and ensure consistent taxonomy and labeling within secure data systems.
- Operate and maintain military data entry platforms, including classified terminals and secured network systems (SIPRNet, NIPRNet, JWICS).
- Maintain compliance with DoD cybersecurity standards, data handling policies, and chain-of-custody procedures.
- Perform secure file transfers, data backups, and encrypted communications.
- Report any data discrepancies, anomalies, or system malfunctions to appropriate authorities.
- Assist in the preparation of operational reports, situation summaries (SITREPs), after-action reviews (AARs), and mission logs.
- Work in coordination with intelligence analysts, logistics planners, and operations officers to ensure timely and accurate data is available for mission planning.
- Support GIS encoding and geospatial data entry related to military operations, asset tracking, and mapping.
- Encode classified messages for transmission across secure networks and interpret encoded incoming messages for actionable information.
- Conduct regular audits to ensure data accuracy, completeness, and format consistency across various operational and intelligence databases.
- Maintain detailed logs and documentation for accountability and record-keeping.
- Comply with all federal, DoD, and branch-specific regulations related to classified data handling and military coding systems.
- Participate in inspections, readiness reviews, and security assessments as required.
- Stay current on new data encoding methods, military protocols, encryption techniques, and security compliance practices.
- Attend periodic briefings, operational updates, and technical training sessions.
- Contribute to internal process improvement initiatives for encoding efficiency and system integration.
Company Details
REMOTE Virtual Assistant
Posted 11 days ago
Job Viewed
Job Description
- Manage and maintain schedules, calendars, and appointments.
- Coordinate meetings, events, and video conferences, including sending reminders and preparing meeting agendas and notes.
- Draft, format, and proofread emails, reports, memos, and other documents.
- Prepare presentations using tools such as PowerPoint, Canva, or Google Slides.
- Assist in managing travel arrangements, itineraries, and expense reports.
- Organize and maintain cloud-based filing systems (Google Drive, Dropbox, etc.).
- Serve as the first point of contact for emails and messages; respond or delegate as appropriate.
- Monitor and manage multiple inboxes, ensuring prompt responses.
- Conduct follow-ups with clients, vendors, or other stakeholders.
- Draft client proposals, contracts, and newsletters as needed.
- Manage communication tools like Slack, Microsoft Teams, or Zoom.
- Assist in managing ongoing projects using tools like Asana, Trello, Monday.com, or ClickUp.
- Track deliverables, set reminders, and help ensure deadlines are met.
- Conduct internet research and compile data and reports.
- Help manage databases, spreadsheets, and CRM systems (e.g., HubSpot, Salesforce).
- Schedule and post content across platforms (Facebook, LinkedIn, Instagram, Twitter, etc.).
- Monitor engagement and respond to basic inquiries or comments.
- Assist with basic graphic design for posts and marketing materials.
- Maintain content calendars and email campaigns (Mailchimp, ConvertKit, etc.).
- Input and manage financial data in accounting software (e.g., QuickBooks, Xero).
- Reconcile expense reports and assist with invoicing and billing.
- Maintain records of transactions, receipts, and other documentation.
- Perform data entry tasks with a high level of accuracy and speed.
- Proven experience as a Virtual Assistant, Executive Assistant, or in an administrative support role (1–3 years minimum preferred).
- High school diploma or GED required; associate or bachelor’s degree preferred.
- Proficiency with remote collaboration tools (Zoom, Slack, Microsoft Teams, Google Workspace, etc.).
- Familiarity with task and project management tools (Asana, Trello, Monday.com, Notion).
- Strong written and verbal communication skills in English.
- Excellent time management and organizational abilities.
- Ability to handle confidential information with integrity and professionalism.
- Tech-savvy with the ability to quickly learn new software and platforms.
Company Details
REMOTE Live Chat Representative
Posted 11 days ago
Job Viewed
Job Description
- Customer Support & Interaction
- Respond promptly and professionally to incoming chats from customers.
- Provide accurate, valid, and complete information by using the right methods and tools.
- Identify customer needs, clarify information, research issues, and provide appropriate solutions or alternatives.
- Resolve product or service issues by clarifying the customer’s complaint, determining the cause, selecting and explaining the best solution, and following up to ensure resolution.
- Escalate complex or unresolved queries to the appropriate departments or supervisors.
- Maintain a positive, empathetic, and professional attitude toward customers at all times.
- Technical & Product Knowledge
- Maintain a deep understanding of company products, services, policies, and procedures.
- Stay up to date with changes in products, services, and policies to provide accurate and up-to-date information.
- Documentation & Reporting
- Accurately log all customer interactions in the company’s CRM system.
- Record details of inquiries, comments, complaints, and actions taken.
- Contribute to the development of customer support documentation, such as FAQs and knowledge base content.
- Collaboration & Communication
- Collaborate with other customer service team members to ensure high-quality service.
- Communicate effectively with internal departments, such as sales, technical support, and operations, to solve customer issues.
- Provide feedback on the efficiency of the customer service process.
Company Details
REMOTE Call Center Representative
Posted 9 days ago
Job Viewed
Job Description
- Answer incoming calls in a professional, courteous, and timely manner.
- Respond to customer inquiries regarding products, services, billing, orders, technical issues, and account management.
- Provide accurate, valid, and complete information by using the right methods and tools.
- Identify and assess customers' needs to achieve satisfaction and ensure resolution on the first contact when possible.
- Handle and resolve customer complaints with empathy, patience, and professionalism.
- Guide customers through basic troubleshooting processes or escalate complex issues as necessary.
- Make outbound calls to follow up with customers, confirm information, or conduct satisfaction surveys (as needed).
- Meet or exceed individual performance metrics including call volume, quality assurance scores, and customer satisfaction ratings.
- Log all interactions and transactions accurately into the customer relationship management (CRM) system.
- Follow communication “scripts” when handling different topics, while maintaining natural and genuine conversations.
- Collaborate with team members and supervisors to improve the overall customer experience.
- Report recurring issues, customer feedback, or system malfunctions to team leads or appropriate departments.
- Participate in regular training sessions and team meetings to stay informed about company updates, policies, and product changes.
- Support other departments with overflow tasks during peak seasons or high-volume periods.
Company Details
assistant manager
Posted 9 days ago
Job Viewed
Job Description
- Assist in planning, organizing, and overseeing day-to-day operations to ensure efficiency and effectiveness.
- Ensure compliance with company policies, operational procedures, and safety protocols.
- Monitor inventory levels and manage supply ordering and stock control processes.
- Open and close the facility/store/site according to established protocols.
- Supervise and motivate staff to achieve performance goals and maintain high morale.
- Participate in the recruitment, training, onboarding, and performance evaluations of team members.
- Create and manage staff schedules, ensuring adequate coverage during peak and off-peak hours.
- Provide coaching, mentorship, and disciplinary guidance when needed.
- Foster a customer-first environment by leading by example in delivering exceptional service.
- Resolve complex customer issues or complaints promptly and professionally.
- Monitor customer feedback and implement service improvements where needed.
- Assist the Manager in preparing budgets, financial reports, and sales forecasts.
- Analyze sales data and key performance indicators (KPIs) to identify trends and areas for improvement.
- Implement cost control measures to optimize operational efficiency without compromising service quality.
- Contribute ideas and assist in the execution of marketing campaigns, promotions, and business development strategies.
- Identify opportunities to improve systems, workflows, or customer experience.
- Stay updated on industry trends, competitor activity, and best practices.
Company Details
REMOTE Administrative - Receptionist
Posted 9 days ago
Job Viewed
Job Description
1. Front Desk Operations:
- Greet and welcome visitors, clients, and employees promptly and professionally, ensuring a positive and friendly first impression.
- Manage visitor check-ins, issue visitor badges, and maintain visitor logs in compliance with company security policies.
- Direct visitors to appropriate departments, offices, or personnel, providing clear and helpful directions.
- Maintain the cleanliness, organization, and overall appearance of the reception area and waiting rooms.
2. Communication Handling:
- Answer, screen, and forward incoming telephone calls efficiently, taking messages or transferring calls as necessary.
- Respond to general inquiries via phone, email, or in-person with accurate information or by redirecting to the appropriate staff member.
- Manage incoming and outgoing mail, courier packages, and deliveries, ensuring timely distribution to recipients.
- Schedule and coordinate appointments, meetings, and conference room bookings for staff and visitors.
3. Administrative Support:
- Perform data entry and maintain updated contact lists, directories, and appointment calendars.
- Assist with basic office duties such as photocopying, scanning, faxing, and filing documents.
- Maintain office supply inventory at the reception area and coordinate replenishment requests.
- Support other administrative or clerical staff with special projects or tasks as assigned.
4. Security and Compliance:
- Enforce security protocols by verifying visitor identities and maintaining confidentiality of sensitive information.
- Monitor access control systems and report any suspicious activities or breaches to management.
- Ensure compliance with company policies and health and safety regulations in the reception area.
5. Customer Service Excellence:
- Handle visitor concerns, complaints, or requests professionally and promptly, escalating issues when necessary.
- Provide information about the company, its services, and procedures to visitors and callers.
- Foster a welcoming and supportive environment that reflects the organization’s values and culture.
Company Details
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Cleric Admin
Posted 9 days ago
Job Viewed
Job Description
1. Administrative Support:
- Perform a wide range of administrative tasks including scheduling meetings, managing calendars, coordinating appointments, and arranging travel logistics.
- Prepare, edit, and format documents such as reports, memos, presentations, and correspondence with accuracy and professionalism.
- Maintain electronic and physical filing systems to ensure documents are stored securely and retrievable in a timely manner.
- Assist in preparing and processing invoices, purchase orders, and expense reports.
- Monitor office supplies inventory and reorder materials as needed to maintain adequate stock levels.
2. Clerical Duties:
- Manage incoming and outgoing communications including emails, phone calls, and mail distribution, ensuring messages are routed correctly and responded to promptly.
- Receive and greet visitors and clients in a professional and welcoming manner.
- Maintain databases and update records related to employees, clients, vendors, or other stakeholders.
- Perform data entry and maintain logs or tracking systems to monitor project progress, attendance, or compliance.
3. Coordination and Communication:
- Coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
- Liaise between different departments to facilitate communication and collaboration.
- Support human resources functions such as onboarding new employees, scheduling interviews, and maintaining personnel records.
- Assist management with special projects, research, and compiling statistical reports or presentations.
4. Compliance and Confidentiality:
- Ensure all administrative practices comply with company policies and relevant laws/regulations.
- Handle sensitive and confidential information with the highest level of discretion and integrity.
- Support audit processes by preparing required documentation and facilitating access for auditors.
5. Technology Utilization:
- Utilize office software including word processing, spreadsheets, presentation tools, and email clients efficiently.
- Assist with troubleshooting basic IT issues and coordinate with IT support as needed.
- Maintain and update the organization’s digital platforms or intranet as required.
Education & Experience:
- High school diploma or equivalent required; associate degree or higher in business administration or related field preferred.
- Minimum of 2-3 years experience in administrative or clerical roles.
- Previous experience in a similar environment or industry is advantageous.
Skills:
- Strong organizational and multitasking abilities with attention to detail.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity software.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Good interpersonal skills and ability to work collaboratively within a team.
- Time management skills and ability to prioritize tasks effectively.
Attributes:
- Reliable, proactive, and able to work independently with minimal supervision.
- Professional demeanor and appearance.
- Problem-solving mindset and adaptability in a dynamic work environment.
Company Details
Remote Data Entry Clerk
Posted 9 days ago
Job Viewed
Job Description
- Accurately input alphanumeric data into various systems, spreadsheets, and databases
- Update existing records by making corrections, verifying outdated entries, and ensuring consistency across systems
- Enter high volumes of data from paper documents, scanned images, forms, invoices, applications, or digital sources
- Use data entry software or tools (e.g., Excel, Google Sheets, CRM systems, ERP platforms) to manage entries efficiently
- Review, validate, and verify entered data for accuracy, completeness, and compliance with company standards
- Identify inconsistencies or errors in data and take appropriate steps to resolve or escalate issues
- Cross-check data across multiple sources to ensure integrity and consistency
- Conduct regular audits of entered information and reports to detect and correct discrepancies
- Organize and maintain physical or digital records in a secure and accessible manner
- Archive old files or obsolete data in accordance with company data retention policies
- Assist in preparing reports, summaries, or charts based on entered data when required
- Label, categorize, and index files to optimize searchability and access by team members
- Provide general administrative support to other departments by handling clerical tasks related to data entry
- Assist in compiling and formatting data for reports, presentations, or dashboards
- Collaborate with team members to meet department deadlines and deliverables
- Maintain confidentiality of sensitive information and ensure compliance with data protection regulations
Company Details
Remote Adminstrative Assistant
Posted 9 days ago
Job Viewed
Job Description
- Serve as the first point of contact for visitors, clients, and internal stakeholders.
- Answer and direct incoming calls, emails, and other communications promptly and professionally.
- Maintain general office tidiness, including monitoring and ordering office supplies, maintaining inventories, and liaising with vendors and service providers.
- Manage incoming and outgoing mail, packages, and courier services.
- Coordinate maintenance of office equipment and facilities.
- Maintain and update calendars for senior staff or departments, including scheduling meetings, interviews, appointments, and conference calls.
- Organize internal and external meetings, including preparing agendas, reserving meeting rooms, coordinating attendees, and ensuring necessary materials and equipment are available.
- Arrange travel logistics including flight bookings, hotel accommodations, ground transportation, and itineraries.
- Draft, proofread, and format official correspondence, memos, reports, and presentations.
- Maintain organized digital and physical filing systems to ensure easy retrieval of information and records.
- Prepare accurate meeting minutes, follow-up documentation, and action item tracking.
- Monitor and manage sensitive or confidential files in accordance with company policies.
- Input, update, and manage information in databases, spreadsheets, or tracking systems.
- Generate periodic reports such as expense summaries, project updates, and departmental metrics.
- Assist with basic bookkeeping tasks, such as invoice tracking, purchase orders, and petty cash monitoring.
- Assist with special projects, research, and administrative tasks as requested by supervisors or team leads.
- Help with onboarding processes, including setting up workstations, distributing supplies, and coordinating orientation sessions.
- Support cross-functional collaboration by facilitating communication between departments and ensuring task completion.
- Communicate professionally and clearly with internal and external stakeholders.
- Maintain a high level of customer service when handling inquiries, complaints, or requests.
- Represent the company with professionalism and courtesy in all interactions.
- High school diploma or equivalent; Associate’s or Bachelor’s degree in Business Administration or a related field is preferred.
- 2–4 years of experience in an administrative or clerical role, preferably in a corporate or fast-paced environment.
- Strong computer skills, including proficiency in:
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Google Workspace (Docs, Sheets, Drive, Gmail)
- Office equipment (printers, scanners, fax machines)
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Ability to work independently and prioritize tasks under minimal supervision.
- Discretion and integrity in handling confidential or sensitive information.