2,174 Court jobs in the United States

Court Reporting & Transcripts Administrator (PSA, Opt 1) Pay $5047.00 - $164.00 / month Employment type Full-Time Job Description Req#: 28072 Agency : Illinois Workers' Compensation Commission Closing Date/Time: 06/28/2023 Salary: 5,047- 7,164 anticipated monthly Job Type: Salaried Full Time County: Cook Number of Vacancies: 1 Plan/BU: Gubernatorial Exclusion 063 The Illinois Workers' Compensation Commission is seeking to hire a Court Reporting & Transcripts Administrator. Under the direction of the Chairman of the IWCC this position organizes, plans, executes, controls, and evaluates the operations of the Transcript and Court Reporting Departments. Serves as a moderator, interceding on disagreements or complaints between Arbitrators, Court Reporters and attorneys practicing before the Commission. The ideal candidate will have the ability to manage all aspects of the agency's court reporting department. This individual will be highly organized and can make quick decisions to ensure the department efficiently meets the needs of all stakeholders. *** A RESUME IS REQUIRED FOR THIS JOB POSTING *** Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV. Job Responsibilities 1. Serves as the Transcripts & Court Reporting Administrator; organizes, plans, executes, controls and evaluates the operations of the Transcripts & Court Reporting sections: 2. Serves as full-line supervisor: 3. Prepares statewide court reporting calendars for the Commission’s Arbitrations and Review trials. 4. Serves as a moderator interceding on disagreements or complaints of confidential nature between Commissioners, Arbitrators, injured workers, attorneys practicing before the Commission and court reporters. 5. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications 1. Requires knowledge, skill, and mental development equivalent to the completion of four years of college, preferably with courses in business or public administration. 2. Requires prior experience equivalent to three years of progressively responsible administrative experience in a public or business organization. Preferred Qualifications 1. Graduation from a recognized school of court reporting. 2. Possession of a valid Illinois certificate of registration as a certified court reporter. 3. At least 3 years of experience related to the production of court transcripts. 4. At least 1 year of experience supervising staff in a professional environment that includes application of discipline, evaluating employee performance, determining staffing needs, and establishing employee goals and objectives. 5. At least 2 years of experience working in court system handling attorney, judge, and witness testimony. 6. At least 1 year of experience generating calendar assignments for a group of individuals. Conditions of Employment 1. Ability to communicate both orally and in writing. 2. Ability to travel to hearing sites. 3. Ability to use a personal computer or laptop. Work Hours: Monday - Friday 8:30 am - 5:00 pm Work Location: 69 W Washington St Chicago, IL 60602-3134 Agency Contact: Job Function: Leadership & Management About the Agency: Workers' Compensation is a no-fault system of benefits paid by employers to workers who experience work-related injuries or diseases. The Illinois Workers' Compensation Commission resolves disputes between employees and employers regarding work-related injuries and illnesses. Cases are first tried by an arbitrator, whose decision may be reviewed by a panel of three Commissioners. Cases may then be appealed to the Circuit Court, Appellate Court, and Illinois Supreme Court. As with most court systems, the vast majority of disputes are resolved by settlement. About the company The Governor of Illinois is the chief executive of the State of Illinois, and the various agencies and departments over which the officer has jurisdiction, as prescribed in the state constitution. #J-18808-Ljbffr

Marion County requires on-site work. Remote work is not available.

Typical Duties - Duties include, but are not limited to the following:

• Provide customer assistance to the public in person, by mail, email, and telephone; receive and respond to general questions by providing information regarding violation plea options, citation, and collection processes, including payment options and obtaining license clearances; gather relevant information and coordinate with a supervisor or lead worker for resolution of traffic cases; communicate basic case information to external law enforcement and collection agencies.
• Maintain workflow of cases using the court case management program; review and compare citations to the court docket verifying all necessary information is accurate and correct; prepare and proofread the arraignment docket and any specialty dockets such as show cause hearings; refer inaccurate information to a supervisor; update and close a traffic or violation case if an individual enters a plea and pays the fine; send conviction abstracts to Department of Motor Vehicles (DMV) as assigned; print and provide motions to the Justice of the Peace filed by the public as well as law enforcement motions to dismiss or amend a citation.
• Decide traffic and violation cases at the court window, online, by mail, fax, or telephone according to the violations' bureau order; access driving records as allowed by Law Enforcement Data System (LEDS) guidelines to reduce a fine under the violations' bureau order; assist the public with payment options; verify documents including proof of vehicle insurance and registration; inspect vehicles to confirm necessary corrective action complies with court findings.
• Open, distribute, and process mail; receipt for mail payments; review letters from the public addressed to the Justice of the Peace and create draft response letters for review and approval.
• Generate and review reports, including failure to appear in court and failure to comply with payment plan contract; send letters and notices for failure to appear and failure to comply; create and submit documents to the DMV requesting notification of suspension or license clearance; monitor cases for eligibility to reinstate driving privileges.
• Cashier, receipt, process and track fees, payments, and bonds collected for traffic or violation fines; set up payment plan contracts; complete internal records; balances transactions, receipts, and the cash drawer; submit cases to the collection agency; receive and review status updates from the collection agency.
• Perform routine violation trial tasks in traffic violations cases as assigned under the guidance of a lead or supervisor, such as preparing and proofreading the trial docket, entering and removing driving records in the electronic case file, scanning documents, and adding parties to the case, sending subpoenas, notifying parties of a trial date reset, and other limited duties; perform assigned LEDS related tasks.
• Perform routine duties in civil, small claims, and landlord-tenant cases as assigned under a lead or supervisor; enter and scan initial and primary information electronically and in person; ensure accuracy of civil dockets, including small claims and landlord-tenant cases by comparing the docket to court software files.
• Perform routine finance duties such as preparing the daily bank deposit and daily deposit summary, preparing check disbursements for civil cases, entering data on the civil trust spreadsheet for deposit and disbursement tracking, reconciling payments received from collections, preparing the accounts payable voucher for monthly billing statements, processing refunds, and other occasional, limited finance tasks as assigned under the guidance of a lead or supervisor.
• Perform other duties as assigned.

Requirements for the Position:

Experience and Training:

1. High school diploma or equivalent; AND
2. One year of related court experience; OR
3. Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.

Special Requirements:

• The finalist for this position will be required to pass a criminal history background check, including finger printing; however, conviction of a crime may not necessarily disqualify an individual for this position.
• This assignment is represented by a union.
• This is a full-time position, which is eligible for overtime.
• Typical Work Schedule: Monday through Friday, 8:00 a.m.-5:00 p.m., with flexibility depending upon the needs of the department and program.

Knowledge, Skills, and Abilities:

Working knowledge of customer service techniques; office operations, procedures, and equipment; cash handling procedures; business math; English spelling, punctuation, grammar, and composition; Oregon Revised Statutes including the vehicle code and code; Department of Motor Vehicle Rules; Law Enforcement Data System (LEDS) Rules; General Court Orders and court procedures related to traffic and violation matters; office equipment, including computers and software programs, scanners, copiers, telephones, their functions, and capabilities; concepts and techniques of prioritizing and organizing work; strategies for dealing with a variety of individuals from various socio-economic, ethnic, and cultural backgrounds.

Skill to provide assistance and information to customers; explain applicable court policies and procedures without giving legal advice; work effectively in a multi-task, detail and deadline driven environment; handle a high volume of customers by telephone and in person; review documents for completeness; independently, accurately and effectively perform assigned tasks and duties following established procedures, regulations and program policies; effectively operate office equipment, personal computers and software applications including databases and scanning software; perform data entry and arithmetic calculations with speed and accuracy; cash handling; communicate effectively, both orally and in writing, including drafting effective and concise correspondence; establish and maintain effective working relationships with staff, Justice of the Peace, law enforcement and court personnel, parties and attorneys, other agencies, and the public in a courteous, professional manner; maintain composure under stressful conditions; maintain confidential information in accordance with legal standards and county regulations.

Public Service Loan Forgiveness: Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program, full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Student Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your student loan eligibility should be directed to your loan servicer or the US Department of Education.

Visa Sponsorship: Marion County does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.

Veterans' Preference: Applicants are eligible to use Veterans' Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR and . Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.

Documents Required for Veterans' Preference:

• One of the following:
• MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
• Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
• Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
• In addition to one of the above documents, Disabled Veterans must also submit one of the following:
• A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
• Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at

Marion County is an Equal Opportunity, Affirmative Action, Veteran and Disability employer committed to increasing the diversity of its workforce.

Applicants with a disability may request reasonable accommodation, through Human Resources, in any step of the process to assist them in demonstrating their qualifications to perform the duties of the position for which they are applying. Please e-mail Human Resources if you wish to request an accommodation.

The City of Topeka has multiple vacancies to serve in the Municipal Court as Court Clerks. This is specialized clerical and customer service work that requires the operation of standard office equipment, a basic level understanding regarding the criminal justice process and the precise and accurate operation of a specific and technical case administration software suite.

What you'll do:

• Perform timely and accurate data entry
• Handle court case documents and correspondence
• Scanning and linking
• Serve as a primary hearing disposition clerk

The ideal candidate has:

• Outstanding customer service skills
• A positive attitude
• The ability to prioritize and multi-task
• Proficiency in typing and the operation of standard office equipment

Minimum Qualifications:

• High school diploma or GED equivalent required; College degree or some college level education preferred.
• Three years of clerical or customer service experience required, preferably in a legal or judicial environment.
• Cash handling and cash reconciliation experience preferred; bi- or multilingual capability is also preferred.

Minimum Entry Rate of Pay: $19.26 per hour, depending on qualifications

The City of Topeka offers a comprehensive benefits package, including

• Health/Dental Insurance
• Paid Life/Long Term Disability Insurance
• Generous Paid Vacation & Holidays
• KPERS 401(a) Retirement Plan
• (457) Deferred Comp Savings Plan
• Short-Term Disability Insurance
• Free Onsite Health & Wellness Clinic
• Free in-house Wellness Center, a full-service fitness facility
• Free Parking
• Employee Assistance Program

The City of Topeka is an Equal Opportunity Employer

The City of Topeka has multiple vacancies to serve in the Municipal Court as Court Clerks. This is specialized clerical and customer service work that requires the operation of standard office equipment, a basic level understanding regarding the crim Clerk, Municipal, Customer Service, Retail

• We pay 95% to 99% of medical insurance premiums for full-time employees (OR up to 99% of medical insurance premiums for part-time employees), including mental health coverage.
• The hourly equivalent for this position is 26.82 - 41.61. (OR The annual salary for this position is 55,788 - 86,544.)
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
• In this job profile, we offer candidates new to OJD up to the second step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase.

• Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. Your cover letter and filename should include your name.
• In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
• Address the cover letter "To the Hiring Manager."
• Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
• Prepare your cover letter before starting your Workday application.

• Attach your updated resume in the Resume / CV / Cover Letter section of the application. Your resume and filename should include your name.

• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

• Experience in administrative support with strict, and often competing, deadlines in a fast-paced business or professional setting.
• Experience explaining processes, procedures, or policies.
• Experience responding professionally to customers or clients who are facing challenging life circumstances, stressful situations, or trauma.
• Experience using computers and software programs to manage information and to complete work.
• Experience handling cash and other monetary transactions, generating receipts, or crediting people's accounts.

• This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per work week.
• Occasional after-hours or overtime work may be required.
• Frequent phone and in-person contact with people from diverse backgrounds.
• Frequent phone and in-person contact with people who may be facing challenging life circumstances or highly stressful situations.
• Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.

• If you require an alternate format to complete the application process, call , or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
• Workday related information and resources are available here.
• For questions about a specific OJD job posting, call or email

Initial Posting Date:

Application Deadline:

Agency:

Salary Range:

Position Type:

Position Title:

Job Description:

Salary Start Note: in this job profile, we offer candidates new to OJD up to the second step of the salary range. Each year, you are potentially eligible for a 5% annual increase.

Interviews: will be scheduled within two weeks after the application deadline.

Who we are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps.The work you will do in this role affects members of our community who come to the court to have their cases resolved.We need people who want to impact their communities, value OJDs efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits to you

• We pay 95% to 99% of medical insurance premiums for full-time employees (OR up to 99% of medical insurance premiums for part-time employees), including mental health coverage.
• The hourly equivalent for this position is 26.82 - 41.61. (OR The annual salary for this position is 55,788 - 86,544.)
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
• In this job profile, we offer candidates new to OJD up to the second step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase.

Location Highlights

Dallas, Oregon, established in 1874, is a small city 15 miles west of Salem (Oregons Capital) along Rickreal Creek. The town was named after George M Dallas, the vice president of then President James K Polk, for which the county is named after. The area around Dallas is known for their wines especially their outstanding pinots. It is also home to Baskett Slough National Wildlife Refuge. The Polk County Courthouse (tied with Sherman County Courthouse) is the second oldest running courthouse in Oregon 1899 (an annex was added in 1965).

Position Highlights

The Polk County Circuit Court in Dallas, Oregon, is hiring a Criminal Court Clerk (Court Operations Specialist).

In this role

You will provide courtroom support by taking minutes, preparing judgments and orders, entering data of court events and documents, operating the courts electronic recorder, and ensuring accurate record of the court proceedings are being created and preserved in accordance with the applicable law, rules, and established business process and guidelines.

When not in the courtroom, you will schedule meetings or maintain court calendars for judges, prepare dockets for court sessions, assemble materials and notify parties, arrange prisoner transport, and coordinate court appearances for litigants or court interpreters. You will also coordinate case activities and information with judges, court administration, other operations staff, attorneys, and litigants.

As a point of contact for the court, you will assist customers at the counter, on the phone or through email and mail; organize and determine priorities; route parties and materials as appropriate; accept and receipt payments of cost, fees, fines, bail and other monies and balance cash drawer at the end of each day. Lastly, you will obtain and make recommendations after review of financial information for court appointed attorney eligibility.

Assigned tasks may be changed to accommodate workload and organizational needs.

Instructions for REQUIRED Cover Letter and Work History/Resume

Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.

Cover Letter (REQUIRED)

• Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. Your cover letter and filename should include your name.
• In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
• Address the cover letter To the Hiring Manager.
• Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
• Prepare your cover letter before starting your Workday application.

Work History/Resume (REQUIRED)

• Attach your updated resume in the Resume / CV / Cover Letter section of the application. Your resume and filename should include your name.

OR

• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified candidate must have a high school diploma or equivalent
AND
Have 4 years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills and abilities needed for this position

OR

Any combination of education and experience equivalent to 4 years of experience that typically supports the knowledge, skills, and abilities for the position

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

• Experience in administrative support with strict, and often competing, deadlines in a fast-paced business or professional setting.
• Experience explaining processes, procedures, or policies.
• Experience responding professionally to customers or clients who are facing challenging life circumstances, stressful situations, or trauma.
• Experience using computers and software programs to manage information and to complete work.
• Experience handling cash and other monetary transactions, generating receipts, or crediting peoples accounts.

Working Conditions

• This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per work week.
• Occasional after-hours or overtime work may be required.
• Frequent phone and in-person contact with people from diverse backgrounds.
• Frequent phone and in-person contact with people who may be facing challenging life circumstances or highly stressful situations.
• Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.

ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility.The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit theOregon job opportunities Veteransweb page for additional details, information, and resources.

Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity
As an employer, OJD complies with Oregons pay equity law. Salary offers are made with consideration of the candidates education and experience. For more information on pay equity, click here.

Employee Benefits
Click here to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.

Questions and Support

• If you require an alternate format to complete the application process, call , or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
• Workday related information and resources are available here.
• For questions about a specific OJD job posting, call or email

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills.The more inclusive we are, the better our work will be.

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD's efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits to you:

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• The hourly equivalent for this position is $26.82 - $1.61. The annual salary for this position is 55,788 - 86,544.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
• In this job profile, we offer candidates new to OJD up to the second step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase.

Location highlights:

Dallas, Oregon, established in 1874, is a small city 15 miles west of Salem (Oregon's Capital) along Rickreal Creek. The town was named after George M Dallas, the vice president of then President James K Polk, for which the county is named after. The area around Dallas is known for their wines especially their outstanding pinots. It is also home to Baskett Slough National Wildlife Refuge. The Polk County Courthouse (tied with Sherman County Courthouse) is the second oldest running courthouse in Oregon 1899 (an annex was added in 1965).

Position highlights:

The Polk County Circuit Court in Dallas, Oregon, is hiring a Criminal Court Clerk (Court Operations Specialist).

In this role

You will provide courtroom support by taking minutes, preparing judgments and orders, entering data of court events and documents, operating the court's electronic recorder, and ensuring accurate record of the court proceedings are being created and preserved in accordance with the applicable law, rules, and established business process and guidelines.

When not in the courtroom, you will schedule meetings or maintain court calendars for judges, prepare dockets for court sessions, assemble materials and notify parties, arrange prisoner transport, and coordinate court appearances for litigants or court interpreters. You will also coordinate case activities and information with judges, court administration, other operations staff, attorneys, and litigants.

As a point of contact for the court, you will assist customers at the counter, on the phone or through email and mail; organize and determine priorities; route parties and materials as appropriate; accept and receipt payments of cost, fees, fines, bail and other monies and balance cash drawer at the end of each day. Lastly, you will obtain and make recommendations after review of financial information for court appointed attorney eligibility.

Assigned tasks may be changed to accommodate workload and organizational needs.

Instructions for REQUIRED Cover Letter and Work History/Resume:

Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.

Cover Letter (REQUIRED):

• Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. Your cover letter and filename should include your name.
• In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
• Address the cover letter "To the Hiring Manager."
• Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
• Prepare your cover letter before starting your Workday application.

Work History/Resume (REQUIRED):

• Attach your updated resume in the Resume / CV / Cover Letter section of the application. Your resume and filename should include your name.

OR

• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Minimum Qualifications:

(These must be evident in your resume or work history.)

The qualified candidate must have a high school diploma or equivalent AND have 4 years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills and abilities needed for this position

OR

Any combination of education and experience equivalent to 4 years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications:

(These must be verifiable.)

None.

Requested Skills and Attributes:

(These must be addressed in your cover letter.)

• Experience in administrative support with strict, and often competing, deadlines in a fast-paced business or professional setting.
• Experience explaining processes, procedures, or policies.
• Experience responding professionally to customers or clients who are facing challenging life circumstances, stressful situations, or trauma.
• Experience using computers and software programs to manage information and to complete work.
• Experience handling cash and other monetary transactions, generating receipts, or crediting people's accounts.

Working Conditions:

• This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per work week.
• Occasional after-hours or overtime work may be required.
• Frequent phone and in-person contact with people from diverse backgrounds.
• Frequent phone and in-person contact with people who may be facing challenging life circumstances or highly stressful situations.
• Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.

Additional Information:

Criminal Background Check: You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks: By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product. United States Employment Eligibility: OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies: Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work. Veterans' Preference: Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.

Conduct Expectations: Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the

A Court Clerk is responsible for acquiring, preparing, completing, executing and distributing all Court files/documents for each matter heard by the Judges of the Court of Common Pleas. A Court Clerk must be proficient in all divisionsCivil, Criminal, Family, Juvenile and Orphans Court. A Court Clerk must act as Court Liaison with all departments, and keep detailed minutes of all court proceedings. This position requires the exercise of independent judgment and discretion and is of substantial importance to the operation of the Court. The nature of the work in this function is confidential. A Court Clerk must work closely with other Court staff, and most particularly with Chambers Staff as to all courtroom proceedings. Review Court calendar on a daily basis. Advise Chambers Staff of any matters/changes that may have impact on the courtroom schedule. The Court Clerk has the direct responsibility for the efficiency of his/her courtroom. The Court Clerk is responsible for any other duties specific to their assigned courtroom/Judge.

Essential Duties and Responsibilities:

• General duties: Review with the Judge and Crier the daily schedule and communicate with various departments. Act as a liaison between Attorneys, Pro-Se Parties, Plaintiff, Defendants, Petitioners/Respondents and the Court. In the absence of the Crier, the Clerk swears in witnesses and assists the Court in making arrangements for sequestered Jurors. Has daily contact with Sheriff's Department to ensure security in the courtroom. Supervises all courtroom personnel. Must be able to access all Court related documents and navigate all court-related programs. Communicate with Judge and discuss any inquiries he/she may have.
• Obtains files for all scheduled cases: Obtains, prepares and places files in chronological order. Review each file for any outstanding bench warrants, and/or petitions relating to court proceedings. Ensures that each file contains the relevant paperwork and proper Order attached. Print out the necessary Petitions/Motions and any additional information for those Judges who do not refer to court files.
• Assume responsibility for all forms being properly executed and filed: Must have knowledge of proper forms used for each court proceeding and assumes responsibility for acquiring and preparing of all forms, legal documents and correspondence necessary to enable court proceedings to flow efficiently. Must have knowledge to draft Orders; Processes all Court Orders, including e-filing, and correspondence to completion in criminal, civil, family and juvenile matters. Maintain knowledge and procedures in all divisions of the Court. Accurately annotate daily lists and Orders and distribute same to the appropriate departments.
• Court Liaison: Interpret and pass information to the Bench and court-related departments. Prepares and communicates the directives of the Court to Judicial Secretaries, Court Administration, Clerk of Courts, Adult Probation, Prothonotary, Court Interpreter, Domestic Relations, Sheriff's Department and other court-related departments.
• Record keeping: Keep accurate, efficient and legible minutes of trials, hearings, court procedures and Interpreter's time. Caption all participants such as attorneys, defendants/respondents, plaintiffs/petitioners, and juror's names. Keep time of commencement and adjournment of Court. Keep accurate Reporter Sheets on all matters heard.
• Jury Trials: Responsible for seating and swearing in Jury Panel. Distribute Jurors' Questionnaires to counsel, removing selected Jurors' Questionnaires and retaining them until the completion of the Jury Trial. Keep account of the collective and individual voir-dire. Assist Tipstaves in strikes for cause and pre-emptory strikes during Jury Selection. Validate and confirm Attorneys' trikes prior to presenting Petit Voir Sheet for Attorneys' signatures. Once jurors are selected, announce names, new juror numbers and assist in seating. Swear in Jury according to the law. Prepare sheet of selected jurors and distribute to all appropriate personnel. Render and record the Verdict as announced by the Foreperson under the direction of the court.
• Train new Court Clerks: Under the direction of the Supervisor, train newly employed clerks by giving them intensive direction and training in all divisions of the Court. Assist them in identifying all necessary paperwork and orders required in each file for the matters before the Court.
• Computer skills: Knowledge of all court-related computer programs; Prothy Viewer, Oracle, CPCMS and Main Forms Management. Knowledge of Microsoft, Internet Explorer and the Montgomery County Link which assists and enhances the function of the Court in criminal, civil, family and juvenile courts. Responsibility for accurately retrieving data from (CPCMS), Sherlock (Sheriff's Transportation List of defendants) and Court Clerks PFA. Must create personalized forms when Judge requests and then enter into Main Forms Management.
• Adaptability: The Court Clerk must be able to navigate from courtroom to courtroom and adapt themselves to each division of the Court. They must be mindful that each Judge has a different procedure and may have their own specialized forms. They must be able to be ready to transition to another assignment in the same day. The ability to work beyond established court hours as needed by the Court is an occasional requirement of the position.

Qualification Requirements:

• College Degree Preferred (not required).
• Paralegal Certificate Preferred (not required).
• Must maintain confidentiality at all times.
• Must project a professional demeanor.
• Must possess excellent inter-personal, written and oral communication skills.
• Must have the ability to keep accurate, efficient and legible minutes of trials, hearings and court proceedings.
• Must be able to work calmly and proficiently.
• Must be reliable, dependable, well organized and detail oriented.
• Must be computer literate with the ability to learn and become proficient in the use of new software programs, as required.

Physical Demands:

• While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk and hear. The employee frequently is required to sit for long periods of time. The employee is occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands or arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Court Clerk – City of Burlington is recruiting for an exceptional candidate for the Municipal Court.

$61,898.97 – $78,822.76 annually (2025 Salary Schedule).

BENEFITS: Accrued vacation, sick leave; paid holidays, personal holidays, and medical, dental, vision insurance, PERS retirement.

This position performs a wide variety of technical and complex legal, clerical, secretarial, and accounting duties in the support of the municipal court judicial services and functions of the court office. This position exercises a high level of technical expertise, accuracy, confidentiality, responsibility, and efficiency. This position requires substantial knowledge of all court and office procedures, rules and authority, and transacts the general business of the court and office subject to limited supervision.

APPLICATION PROCESS: To apply for the position, you are required to submit the following: letter of interest, resume, and completed City of Burlington application for employment. City of Burlington application for employment forms can be found on the City’s website.

City of Burlington provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, City of Burlington complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.