5,346 Executive Administrative Assistant jobs in the United States

Become an integral part of the Wealth Management team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Assistant in Wealth Management, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
**Job responsibilities**
+ Maintain complex and detailed calendars
+ Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Manage the coordination and logistics of both internal and external meetings
+ Arrange and coordinate complicated domestic and international travel
+ Organize all aspects of internal and external events, including catering and transportation
+ Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
+ Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Maintain department documents, including current organizational charts and Executive Bio's
+ Handle regular activities without prompting, and advise in advance with issues or delays
+ Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
**Required qualifications, capabilities, and skills**
+ At least five years of administrative experience
+ Advanced ability to organize
+ Discretion and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Strong proficiency in Microsoft Office
+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
**Preferred qualifications, capabilities, and skills**
+ Experience supporting at the Managing Director level (or equivalent) or above
+ College degree is a plus
**Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.**
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

By clicking the "Apply" button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda's Privacy Notice ( and Terms of Use ( . I further attest that all information I submit in my employment application is true to the best of my knowledge.
**Job Description**
**About the role:**
At Takeda, we are a forward-looking, world-class R&D organization that unlocks innovation and delivers transformative therapies to patients. By focusing R&D efforts on four therapeutic areas and other targeted investments, we push the boundaries of what is possible in order to bring life-changing therapies to patients worldwide.
Join Takeda as an Executive Administrative Assistant where you will perform administrative duties and office support activities for a team. As part of the Gastrointestinal and Inflammation Therapeutic Area Unit (GI² TAU) Operations team, you will report to the Director and work with the GI² TAU organization.
**How you will contribute:**
+ Schedule meetings and manages calendaring activities for senior leadership and GI² TAU forums as directed by TAU function heads.
+ Ability to respond appropriately and efficiently to resolve urgent or critical matters involving senior leadership.
+ Plan in-person meetings, dinners, and events for groups ranging from 3 to 130 individuals with minimal direction from function heads/leadership.
+ Use appropriate systems and tools for required work projects such as collecting, inputting, collating, and distributing information, including Microsoft Outlook, Word, Excel, PowerPoint, Teams, etc; maintain appropriate electronic or hard copy files as needed.
+ Coordinate documents and correspondence, including emails, presentations, reports, draft documents, memos, etc. Use appropriate corresponding systems to facilitate review of documents, such as Teams, Please Review, SharePoint, etc.
+ Team with others to review and proofread various documents for grammar and spelling, accuracy, consistency of terms, and completeness; ensure document text and graphics adhere to corporate and organization guidelines and standards.
+ Arrange or set-up A/V for hybrid, remote, or in-person meetings and trouble-shoot basic A/V technology issues for conference calls and related IT equipment, interface with IT and conference services for advanced matters.
+ Arrange travel for leadership and senior team members; complete expense reports in a timely manner.
+ Interface and communicate with internal and external professionals; develop a network within the department and broader organization to direct individuals to the appropriate resources and departments.
+ Enter requests for payments into accounting system based on documentation provided by supervisor, team members; assist with response to inquiries from accounts payable and payees.
**Minimum Requirements/Qualifications:**
+ Bachelor's degree + 2 years of relevant experience minimum preferred; High school diploma/GED required + 5 years minimum relevant work experience acceptable.
+ Comprehensive understanding of Microsoft Outlook and Word, and basic understanding of Excel, PowerPoint required. SharePoint experience preferred.
+ Ability to manage stress effectively.
+ Excellent verbal and written communication skills.
+ Highly organized and has demonstrated ability to prioritize appropriately.
+ Positive, customer service-oriented and team-oriented mindset.
+ Agility with learning new IT systems is a plus.
+ Ability and willingness to travel between Cambridge Takeda-campus buildings for work-related duties when needed.
+ Use good judgement to triage issues and/or answer questions appropriately, accurately, and efficiently via appropriate communication channels (phone, Teams, or email).
+ Show initiative and 'self-starter' mindset by researching information needed to complete tasks as assigned within scope of duties.
+ Demonstrate professional demeanor and ability to maintain confidentiality in execution of all responsibilities.
**More about us:**
At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.
Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.
This position is currently classified as "hybrid" in accordance with Takeda's Hybrid and Remote Work policy.
#LI-AA1
#LI-Hybrid
**Takeda Compensation and Benefits Summary**
We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.
**For Location:**
Boston, MA
**U.S. Hourly Wage Range:**
$28.27 - $44.42
The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location.
U.S. based employees may be eligible for short-term incentives. U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.
**EEO Statement**
_Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law._
**Locations**
Boston, MA
**Worker Type**
Employee
**Worker Sub-Type**
Regular
**Time Type**
Full time
**Job Exempt**
No
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Become an integral part of our Investment Banking team where you will have the opportunity to work in a fast-paced organization. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Administrative Assistant in our Investment Banking team, you will have the opportunity to showcase your attention to detail, quality focus, high energy, and flexibility in a fast-paced environment. You will be a key player in our team, representing the manager/group with professional courtesy and acumen, and delivering flawless work output. Your role will involve daily interaction with various executive level internal clients across our business lines. We will rely on you to adapt to procedures, processes, and techniques to complete assignments in line with our department's activities and goals.
**Job responsibilities**
+ Maintain complex and detailed calendar; Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Manage the coordination and logistics of both internal and external calls and meetings
+ Arrange and coordinate complicated domestic and international travel
+ Organize all aspects for offsite conferences and external events, including catering and transportation
+ Process invoices and T&E expense reports for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
+ Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
+ Produce high quality emails and messages to individuals at all levels of the organization; Maintain current organizational charts and Executive Bio's; Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
+ Handle regular activities without prompting, and advise in advance with issues or delays
+ Work cooperatively with the administrative assistants team in positive partnership to support each other smoothly
+ Lead and coordinate on ad hoc projects as requested
**Required qualifications, capabilities, and skills**
+ At least five years of administrative experience
+ Advanced ability to organize, prioritize and multitask
+ Discretion and good judgment in confidential situations and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Strong proficiency in Microsoft Office Suite
+ Excellent telephone etiquette and ability to manage competing priorities such as calendar management
**Preferred qualifications, capabilities, and skills**
+ Experience supporting at the Managing Director level (or equivalent) or higher
+ College degree is a plus
**Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.**
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

Become an integral part of Asset and Wealth Management team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Assistant in Asset and Wealth Management-Private Bank, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
**Job responsibilities**
+ Maintain complex and detailed calendars
+ Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Manage the coordination and logistics of both internal and external meetings
+ Arrange and coordinate complicated domestic and international travel
+ Organize all aspects of internal and external events, including catering and transportation
+ Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
+ Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Maintain department documents, including current organizational charts and Executive Bio's
+ Handle regular activities without prompting, and advise in advance with issues or delays
+ Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
**Required qualifications, capabilities, and skills**
+ At least five years of administrative experience
+ Advanced ability to organize
+ Discretion and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Strong proficiency in Microsoft Office
+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
**Preferred qualifications, capabilities, and skills**
+ Experience supporting at the Managing Director level (or equivalent) or above
+ College degree is a plus
**Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.**
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
**Base Pay/Salary**
Boston,MA $36.54 - $48.56 / hour

Join our Commercial & Investment Equities team as an Executive Administrative Assistant, where you will have the opportunity to work in a high-paced organization. This role offers daily interaction with executive level internal clients across various lines of businesses, providing a platform for professional growth and skill enhancement. Be part of a team that values structure, attention to detail, and quality focus.
As an Executive Administrative Assistant you will possess structure, attention to detail, quality focus, high energy and flexibility to a high-paced organization. You will need to work well in a team environment, be able to represent the senior leaders and team with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt to procedures, processes and techniques to complete assignments in line with the department's activities and goals.
**Job Responsibilities:**
+ Maintain detailed calendars
+ Coordinate visitor access and handle logistics
+ Organize and arrange all aspects of high volumes of onsite and offsite events, such as but not limited to, virtual and in-person meetings and roadshows, including invitations, scheduling, catering and transportation
+ Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Manage the coordination and logistics of both internal and external meetings. Work closely with sales team to ensure clients are registered and meetings are scheduled
+ Arrange and coordinate high volumes of domestic and international travel
+ Process T&E expenses for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Handle regular activities without prompting, and advise in advance with possible issues or delays
+ Assist in editing spreadsheets and presentations, including printing for client meetings
+ Work cooperatively with the administrative assistant team, in positive partnership to support each other smoothly
+ Lead and coordinate on ad hoc projects as requested
**Required qualifications, skills and capabilities**
+ Preferably candidates should have at least 3 years of administrative experience, supporting all levels through managing director
+ Advanced calendar management
+ Advanced ability to organize and prioritize
+ Tact and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Candidates should have Expense, Invoice and Charitable Contributions knowledge
+ Proficiency within the Microsoft Office Suite, including Excel and PowerPoint
+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
+ Ability to learn procedures and processes quickly
**Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option**
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
**Base Pay/Salary**
Boston,MA $36.54 - $48.56 / hour

Become an integral part of the J.P. Morgan Private Client team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Assistant in, J.P. Morgan Private Client, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
**Job responsibilities**
+ Maintain complex and detailed calendars
+ Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Manage the coordination and logistics of both internal and external meetings
+ Arrange and coordinate complicated domestic and international travel
+ Organize all aspects of internal and external events, including catering and transportation
+ Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
+ Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Maintain department documents, including current organizational charts and Executive Bio's
+ Handle regular activities without prompting, and advise in advance with issues or delays
+ Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
**Required qualifications, capabilities, and skills**
+ At least five years of administrative experience
+ Advanced ability to organize
+ Discretion and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Strong proficiency in Microsoft Office
+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
**Preferred qualifications, capabilities, and skills**
+ Experience supporting at the Managing Director level (or equivalent) or above
+ College degree is a plus
**Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.**
Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
Equal Opportunity Employer/Disability/Veterans
**Base Pay/Salary**
Boston,MA $36.54 - $48.56 / hour

Adecco is assisting a local client recruiting for an Executive Assistant in Boston, MA!
+ Pay: $28.00 - $5.00 per hour
+ Shift: Monday - Friday 9am - 5pm EST and some after hours work to accommodate time zones
+ Location: Boston, MA (hybrid - 3 to 4 days per week required to be in office
+ Temp to Hire
+ Weekly paycheck
**Job Summary**
We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's Chief Technology Officer and Chief Data Officer within the organization.
Executive Assistant's responsibilities include managing calendars, making travel arrangements, preparing expense reports, ad hoc special projects, and assisting within our Boston-based office.
To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
This is a hybrid role in Boston, MA. Candidate must reside in the Boston area and be willing/able to be in office up to 3-4 days per week
**Responsibilities**
- Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company.
- Sustain a daily calendar of meetings and events.
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
- Arrange travel (including complex international trips) and accommodations for executives; prepare and approve expense reports.
- Screen and triage emails in executive's inbox; respond to requests by gathering and providing information.
- Excellent communication and time management skills; proven ability to meet deadlines.
- Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
- Draft and prepare correspondence for internal announcements, and organizations that the executive is involved with.
- Manage the Executive's contacts.
- Be responsive to emails/texts/phone calls; contact outside normal business hours during travel periods may be needed.
- Use discretion, confidentiality, and good judgment to handle C-Level matters.
- Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
- Conserve the Executive's time by reading, researching, collecting information as needed, in advance.
- Complete ad hoc projects as assigned - such as offsite team meetings and internal events.
- Organize complex calendars and schedules; resolving any scheduling issues.
- Maintenance of Ontada Boston office to include, but not limited to: office equipment i.e kitchen appliances, suite copier and audio visual; schedule office repairs as needed; maintain business and kitchen supplies; provide on-site catering support for Insights and Technology meetings, as well as hosted guest meetings; register all guests with building security and assist with new badge requests for office and building
- Provide general assistance to visitors at the Boston office, as needed.
**Qualifications**
- 6+ years of related experience supporting C-Level executives in an executive assistant role
Critical Skills:
- Must reside in the Boston area and be willing/able to work in office 3-4 days per week
- Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Advanced proficiency in Concur and previous experience utilizing Concur for travel and expense management
- Ability to communicate effectively and professionally
- Flexible hours as dictated by the needs of business for projects and meetings
Preferred Attributes:
- Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
- Commitment to excellence - perform duties at the highest level possible on a consistent basis.
- Excellent communicator - able to interact with people of all levels in a confident, professional manner.
- Demonstrate ability to work with sensitive information.
- Team player - have team-oriented experience and approach.
- Service focus - dedicated to meeting the expectations of the CITO and other senior executives by maintaining effective relationships with interested parties.
- Ability to think outside of the box with a sense of urgency.
This Executive Assistant is being recruited for by one of our Centralized Delivery Team and not your local Branch. For instant consideration, apply today!
**Pay Details:** 28.00 to 45.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Become an integral part of the Commercial Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Administrative Assistant within Commercial Banking, you will manage busy calendars, coordinate travel, and assist with local events and projects for the business. You may also support various activities such as managing tactical office needs, handling client tickets, ensuring compliance requirements, or overseeing business travel tax. You will utilize your thought leadership to prioritize tasks, ensure efficient use of executives' time, and collaborate closely with colleagues to provide robust on-site support and backup coverage. Additionally, you will work with key stakeholders in the business and partner with various teams, such as Office Management, to complete projects.
**Job Responsibilities:**
+ Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc.
+ Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.
+ Provide physical demand support required in providing site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times
+ Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed
+ Maintain confidential data, enforce internal controls, and comply with policies and procedures
+ Support Catalyst or other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecards
+ Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed
+ Commit to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem solving skills
**Required qualifications, capabilities and skills:**
+ Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment
+ Effective travel planning skills and knowledge
+ Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented
+ Effective interpersonal skills and excellent communication - confident, organized, and clear
+ Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies quickly
+ Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required.
+ 3+ years of administrative support experience with background in a client facing sales and financial services environment
+ Strong knowledge of invoice payment processing and/or Sponsorship and Donation processes
+ Commitment to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem solving skills
+ Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed
**FEDERAL DEPOSIT INSURANCE ACT:**
This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorganChase's review of criminal conviction history, including pretrial diversions or program entries.
***Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid option**
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
**Base Pay/Salary**
Palo Alto,CA $36.54 - $48.56 / hour