169 Fleet Coordinator jobs in the United States

ContainerPort Group (CPG), a World Group company, is currently looking for an energetic and self-motivated team player to join our family as a Fleet Coordinator for our growing terminal in Baltimore!

The Fleet Coordinator will be responsible for the local customer experience at our trucking terminals. This is achieved by building and nurturing local relationships at the warehouses/vendors we serve and support. You will act as the liaison linking our terminal operations team to our customer facing team. This is a hands-on, high-execution role that is critical in positioning our fleet and overall terminal operation for success.

Duties and responsibilities include:

• Communicating quote rates and service capabilities
• Processing orders as they arrive
• Providing information on shipment status, anticipated service failures, new pick-up and delivery times, and alternative solutions if applicable
• Gathering feedback, identify trends, and bringing new ideas to improve the customer experience
• Entering time-sensitive order information accurately into computer systems
• Responding to questions and requests as quickly as possible, making every effort to exceed customer expectations
• Ensuring customer location and contact information is up to date and accurate in computer systems
• Performing other duties as requested

Education and professional experience:

• High School Diploma or GED required
• College Degree preferred
• 1+ year trucking industry experience preferred
• Highly organized individual with great communication skills
• Ability to thrive in a fast-paced environment with heavy email/phone/messaging volume
• Computer skills required: Microsoft Office Suite, familiarity with Transportation Management Systems

World Group benefits/perks:

• Competitive compensation
• Comprehensive benefits package: Medical, Prescription, Dental, Vision
• Life, AD&D, & Disability insurance
• Employee Assistance Program
• Financial planning
• 401(k) plan with up to 6% company match
• Paid Time Off
• Flexible work arrangements
• Internal mobility & professional development opportunities
• Tuition assistance
• Bonus eligibility

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Are you highly organized, detail-oriented, and passionate about keeping things running smoothly? We're looking for a Fleet Coordinator to support our growing fleet operations. In this key role, you'll manage all aspects of vehicle lifecycle managementfrom acquisition and compliance to maintenance and retirement. You'll work closely with vendors, internal teams, and regulatory agencies to ensure our fleet remains fully operational and compliant.

This is a high-impact role supporting the Fleet Director and helping streamline operations across the organization.

What You'll Do

• Manage the full lifecycle of fleet assets, including production tracking, delivery, registration, compliance, and disposal.
• Maintain accurate inventory and fleet data across internal databases and vendor platforms.
• Monitor and support regulatory compliance for federal, state, and local fleet-related requirements (e.g., IFTA, CARB, HVUT/2290).
• Coordinate fuel card administrationmanage new requests, replacements, and field support.
• Communicate upcoming asset deliveries, replacements, or disposals to internal teams.
• Oversee and manage lease schedules, maturity dates, and renewals in coordination with Fleet Management Companies.
• Generate reports for fleet metrics, costs, and performance.
• Provide administrative and financial support to the Fleet team as needed.

What You'll Need to Succeed

• 2+ years of experience in fleet administration, asset management, or a related operational support role.
• Familiarity with fleet compliance regulations (IFTA, CARB, HVUT/2290, etc.) is a strong plus.
• Strong skills in data entry, Excel, and database systems.
• Experience working with fleet management software or leasing platforms is preferred.
• Ability to manage multiple priorities, meet deadlines, and communicate clearly across departments.
• Strong attention to detail, organization, and proactive follow-through.

Why Join Us?

• Work with a team that values efficiency, innovation, and excellence.
• Be part of a company making a positive impact in environmental services.
• Competitive pay and opportunities for growth.

Apply now to join a company where your skills help keep operations moving smoothly every day!

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Commercial Fleet Admin: 1 year (Required)
• Commercial Fleet Registration: 1 year (Required)

Work Location: Hybrid remote in Irving, Texas 75063

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The Fleet Coordinator plays a key role in coordinating the movement of fleet assets and ensuring timely communication between drivers, planners, and customer service. This role is responsible for monitoring load progress, updating systems in real time, and resolving issues that may impact delivery schedules. The Fleet Specialist ensures accurate documentation, supports driver communication, and helps maintain operational efficiency across the transportation network.

Principal Duties and Responsibilities:

• Work with optimal planners to communicate load information to drivers
• Release plans to drivers, monitor progress, and update ETAs
• Enter updates in the TMS as events occur so planners and customer service always have the latest status
• Monitor the movement of trucks and freight from pickup and delivery by communicating with the drivers throughout the trip process to assess and address any issues or problems
• Monitor, prioritize, and resolve any issues that may affect scheduled times for pickup or delivery caused by mechanical problems, delays due to traffic/weather, or changes requested by the customer regarding times or locations
• Ensure upload of required documentation and notify drivers when required paperwork is missing
• Maintain regular communication with drivers for updates and check-ins
• Work closely with planners and customer service to keep loads on schedule

Qualifications:

• High school diploma or equivalent
• 2+ years business experience
• Proficiency in fleet management software preferred
• Proven experience in local fleet management, dispatching, or transportation logistics
• Knowledge of company policies and procedures preferred

The Company is an Equal Opportunity Employer.

The NYC Department of Probation (DOP) is a world leader in working creatively and effectively engaging with people under court-mandated community supervision. Through innovative partnerships with people and organizations throughout New York City, DOP provides opportunities for those on probation to access services and opportunities that positively impact their life trajectory. Following the best current data on what works, staff at DOP engage in meaningful relationships with those on probation to enhance community safety and decrease recidivism. The NYC Department of Probation (DOP) is seeking two Motor Vehicle Operators to function as Fleet Coordinators. Please see the following key responsibilities:

1. Operates motor vehicles such as passenger cars, vans, and trucks.
2. Dispatches personnel, vehicles, and equipment to agency branches.
3. Maintains relationships with vendors performing repairs and maintenance.
4. Assists drivers with parking, tow trucks, gas, repairs, maintenance, claims (e.g. vandalism and collision).
5. Interacts with Probation Officers, Fleet liaisons, drivers, senior branch and headquarters staff to assess and ensure vehicles are in working order and in compliance with agency and city directives.
6. Interacts with personnel at agencies integral to Fleet operations: DCAS, DOT, NYPD, MTA and others, as needed.
7. Becomes well-versed in agency, DCAS and City policies and procedures re: Fleet (parking, speeding, ticket violations, etc.).
8. Performs administrative functions, such as record-keeping, entering data, responding to requests (e.g. assigning keys, placards), preparing review report writing correspondence, develop/deliver presentations, document (e.g. writing, photographing).

Applicants must be permanent in the Motor Vehicle Operator Civil Service Title. Motor Vehicle Operator - 91212.

Minimum Qualifications

Education and Experience Requirements: There are no formal education or experience requirements. Driver License Requirement: By the time you are appointed to this position, you must have a motor vehicle driver license valid in the State of New York. If you have moving violations, license suspension(s) or an accident record, you may be disqualified. This license must be maintained for the duration of your employment.

Preferred Skills

Strong administrative, communication, and interpersonal skills. Proficiency in Microsoft Excel, PowerPoint and Word.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic.

Fleet Coordinator

CoStar Group Company Introduction: CoStar Group (NASDAQ: CSGP) is a leading global provider of commercial and residential real estate information, analytics, and online marketplaces. Included in the S&P 500 Index and the NASDAQ 100, CoStar Group is on a mission to digitize the world's real estate, empowering all people to discover properties, insights and connections that improve their businesses and lives.

We have been living and breathing the world of real estate information and online marketplaces for over 35 years, giving us the perspective to create truly unique and valuable offerings to our customers. We've continually refined, transformed and perfected our approach to our business, creating a language that has become standard in our industry, for our customers, and even our competitors. We continue that effort today and are always working to improve and drive innovation. This is how we deliver for our customers, our employees, and investors. By equipping the brightest minds with the best resources available, we provide an invaluable edge in real estate.

CoStar is the global leader in commercial real estate information, analytics and news. Commercial Real Estate industry professionals around the globe use CoStar to access the most comprehensive data to make decisions with confidence. CoStar delivers immediate, verified commercial real estate information on over 5.9 million properties across every market.

Role Description: The Fleet Coordinator is an essential member of the organization that is embedded within our Field Research division and collaborates closely with field-based, client-facing team members across the organization. The successful, motivated candidate will work with the Vice President of Field Research to analyze fleet operations and data to impact departmental performance, productivity, efficiency, and profitability. Fleet Coordinator will also manage and lead a team responsible for field research equipment.

Responsibilities:

• Coordinate the CoStar Group fleet program lifecycle including acquisition through disposition of vehicles along with review and analysis of fleet KPI's.
• Coordinate with vendor partners such as fleet management companies, telematics, vehicle transport, insurance, vehicle wrap, maintenance, as well as establishing new relationships.
• Collaborate closely with business leaders across divisions to determine the need for vehicle acquisition including type, use, and location.
• Coordinate with procurement, accounting, and legal departments to ensure acquisition and insurance strategy standards.
• Support drivers with maintenance or vehicle damage scenarios
• Identify opportunities to educate drivers on safe driving habits and best practice.
• Work with fleet management and vehicle manufacturers to monitor maintenance requirements, recalls, and warranty notifications.
• Coordinate the CoStar Group telematics program including vendor relationships, process, and technological innovations.
• Analyze fleet condition and utility to determine disposition schedule.

Basic Qualifications:

• Bachelor's Degree required from an accredited, not for profit University or College
• A track record of commitment to prior employers
• 1-2 years of fleet coordinating experience
• Strong math and data analysis skills.
• Advanced proficiency with Microsoft Office suite (Excel, PowerPoint, Word, Outlook).
• Must have a valid driver's license.

Preferred Qualification:

• Demonstrated customer service, analytical and attention to detail required.
• Experience managing budgets and associated reporting.
• Demonstrated ability to thrive in fast-paced, intellectually demanding environment as well as success leading and building stakeholder support for change required.
• Proven, consistent, successful prior performance managing large and complex projects/programs.

What's in it for you? When you join CoStar Group, you'll experience a collaborative and innovative culture working alongside the best and brightest to empower our people and customers to succeed. We offer you generous compensation and performance-based incentives. CoStar Group also invests in your professional and academic growth with internal training, tuition reimbursement, and an inter-office exchange program.

Our benefits package includes (but is not limited to):

• Comprehensive healthcare coverage: Medical / Vision / Dental / Prescription Drug
• Life, legal, and supplementary insurance
• Virtual and in person mental health counseling services for individuals and family
• Commuter and parking benefits
• 401(K) retirement plan with matching contributions
• Employee stock purchase plan
• Paid time off
• Tuition reimbursement
• On-site fitness center and/or reimbursed fitness center membership costs (location dependent), with yoga studio, Pelotons, personal training, group exercise classes
• Access to CoStar Group's Diversity, Equity, & Inclusion Employee Resource Groups
• Complimentary gourmet coffee, tea, hot chocolate, fresh fruit, and other healthy snacks

We welcome all qualified candidates who are currently eligible to work full-time in the United States to apply. However, please note that CoStar Group is not able to provide visa sponsorship for this position.

CoStar Group is an Equal Employment Opportunity Employer; we maintain a drug-free workplace and perform pre-employment substance abuse testing

About World Group:

World Group was founded over 60 years ago as a pioneer in vessel agency services on the Great Lakes. Today, we are home to a portfolio of globally trusted brands that deliver customers end-to-end supply chain and logistics solutions, backed by innovative technology to provide visibility and data like never before. With industry-leading products in ocean drayage, domestic trucking, freight forwarding, air freight, customs house brokerage, vessel husbandry, and warehousing and distribution…customers around the globe use the services of our family of brands: ContainerPort Group, UWL, World Distribution Services, and World Shipping, Inc. to simplify supply chains and reliably move freight.

We move the world with people who care. Our award-winning, industry-recognized culture is anchored in our people across the country, and the passion they bring to each day. We’re growing - join our World Group family today!

World Group | Our Culture:

World Group | About:

About ContainerPort Group:

ContainerPort Group (CPG®) is an award-winning multimodal transportation company specializing in container drayage. We provide comprehensive container drayage and logistics solutions for customers throughout North America. We pride ourselves on meeting customer needs through a safe and dependable fleet of nearly 1,300 independent contract drivers, and a dedicated team of over 350 transportation experts. Learn more at our website:

About This Role: 

ContainerPort Group (CPG®), a World Group company, is currently looking for an energetic and self-motivated team player to join our family as a Fleet Coordinator for our growing terminal in Baltimore!   

The Fleet Coordinator will be responsible for the local customer experience at our trucking terminals. This is achieved by building and nurturing local relationships at the warehouses/vendors we serve and support. You will act as the liaison linking our terminal operations team to our customer facing team. This is a hands-on, high-execution role that is critical in positioning our fleet and overall terminal operation for success.

Duties and Responsibilities:

• Communicating quote rates and service capabilities
• Processing orders as they arrive
• Providing information on shipment status, anticipated service failures, new pick-up and delivery times, and alternative solutions if applicable
• Gathering feedback, identify trends, and bringing new ideas to improve the customer experience
• Entering time-sensitive order information accurately into computer systems
• Responding to questions and requests as quickly as possible, making every effort to exceed customer expectations
• Ensuring customer location and contact information is up to date and accurate in computer systems
• Performing other duties as requested

Education and Professional Experience:

• High School Diploma or GED required
• College Degree preferred
• 1+ year trucking industry experience preferred
• Highly organized individual with great communication skills
• Ability to thrive in a fast-paced environment with heavy email/phone/messaging volume
• Computer skills required: Microsoft Office Suite, familiarity with Transportation Management Systems

World Group Benefits/Perks:  

• Competitive compensation 
• Comprehensive Benefits package:  
• Medical, Prescription, Dental, Vision 
• Life, AD&D, & Disability insurance 
• Employee Assistance Program 
• Financial planning 
• 401(k) plan with up to 6% company match 
• Paid Time Off 
• Flexible work arrangements 
• Internal Mobility & professional development opportunities 
• Tuition assistance 
• Bonus Eligibility 

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

DescriptionFleet Coordinator - Sewell Fleet ManagementAbout Sewell Fleet Management: Sewell Fleet Management is dedicated to providing tailored, valuable fleet programs that align with our clients' unique business needs and objectives. We are committed to achieving 100% client retention by fostering long-term, mutually beneficial relationships. We pride ourselves on a culture of excellence, high performance, and exceptional customer responsiveness.Position Summary: The Fleet Coordinator is a vital administrative and client support role, serving as the cornerstone for our Account Management team. This position is ideal for an ambitious individual seeking to establish a long-term career path in client relationship management within the fleet industry. The Fleet Coordinator will ensure superior service to our clients through daily contact and efficient management of administrative and operational support tasks, while actively developing the knowledge and skills necessary to grow into a strategic Account Manager.Key Responsibilities:Client Support & Communication:Act as a local, knowledgeable resource and primary daily contact for an assigned portfolio of Fleet Management clients, primarily through professional phone and email communication.Provide exceptional service by maintaining open lines of communication and exceeding client expectations in routine interactions.Assist in gathering client feedback from routine interactions to support ongoing client satisfaction efforts. Administrative & Operational Management:Manage all administrative and support tasks related to the client base, ensuring accuracy and timeliness.Create, update, and distribute client lease documents and efficiently field related questions.Input and initiate vehicle quotes and orders for clients, coordinating with internal teams.Collaborate closely with internal operational teams (e.g., ordering, logistics, maintenance) to determine optimal solutions and options for clients. Account Management Support & Development:Assist the Account Management team by preparing documents, materials, and reports for client meetings, including Business Reviews and Performance Reviews, and attend client meetings as requested to gain exposure.Support the proactive analysis of basic fleet data to help identify trends and assist in developing recommendations for client optimization.Participate actively in monthly team development meetings to enhance industry knowledge, client understanding, and Sewell's products and services.Learn and contribute to the ongoing review of client strategic Business Plans and itemized action plans, understanding how to prioritize initiatives. Internal Collaboration & Accountability:Contribute to fostering an environment of continuous collaboration with operations, sales, and client management teams.Assist in marshalling resources to accomplish client support objectives and meet established deadlines.Learn to identify and escalate issues requiring higher-level attention to ensure client satisfaction. Professional Development:Actively engage in ongoing knowledge development, continually expanding professional skills and understanding of industry best practices, client needs, and Sewell's offerings.Demonstrate an innate desire to continually challenge oneself to go beyond expectations and strive for excellence in all tasks.Commit to maintaining strong internal and external communications.Qualifications:High school diploma or GED is required.A minimum of 3+ years of administrative or office experience in a professional work environment.Strong PC proficiency, including a working knowledge of Microsoft Excel (intermediate usage preferred) and Outlook. Experience with data entry and basic reporting is essential.Demonstrated ability to provide excellent customer service through professional verbal and written communication.Authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future.Must possess a valid driver's license with a satisfactory driving record.The Ideal Candidate Will Possess:Customer-Centric Mindset: A genuine desire to provide exceptional service to both internal and external customers, consistently striving to meet and exceed their needs with a positive attitude.Detail-Oriented: Demonstrates a strong attention to detail, ensuring accuracy and consistency in all work, from data entry to document creation.Strong Communicator: Effectively conveys messages, thoughts, and ideas both verbally and in writing, with the ability to communicate clearly and professionally.Team Player: Works collaboratively and effectively with diverse groups of individuals, placing team needs and goals ahead when necessary, and fostering a spirit of teamwork.Organized & Proactive: Capable of scheduling, planning, and prioritizing tasks and responsibilities to achieve goals and meet deadlines in an orderly and timely manner.Problem Solver: Able to analyze situations, determine the best solutions based on available facts, address problems efficiently, and offer multiple solutions where applicable.Adaptable & Flexible: Readily adapts to changing priorities and tasks, moving easily between responsibilities, and performing effectively in dynamic situations.Eager to Learn & Grow: Possesses the energy, enthusiasm, and independent work ethic to continually expand their professional skills and knowledge, with a clear commitment to career progression within client management.Analytical Aptitude: An emerging ability to work with data, identify key information, and contribute to understanding trends, as a foundational skill for future strategic analysis.Compensation & Benefits: This is a full-time, salaried position with competitive compensation based on experience.

Hours: Full-Time 35 hours/week

Schedule: Mondays & Thursdays 9am-7pm, Tuesdays & Wednesdays 9am-4:30pm. Some seasonal flexibility needed. 3-5 events annually require weekend work; will adjust schedule accordingly.

Salary Range for Position: $50,200-$9,200 ( 52,700- 61,700 if fluent English/Spanish speakers)

Close Date: Position will remain open until filled.

Start Date: As soon as available

Reports to: Program Manager

About The Hunger Coalition (THC)

The Hunger Coalition builds a healthy community through access to good food and addresses the root causes of food insecurity in collaboration with key partners. We envision a community where everyone has access to good food regardless of economic circumstances, where human connections grow, and all are empowered to speak up and be heard.

Why Work Here?

THC builds leaders who embrace a growth mindset, who are self-motivated and self-disciplined, who are committed to learning and development, and who thoughtfully and creatively risk-take to innovate solutions to our community's deepest gaps. We operate in a ground-up style of leadership. Employees are encouraged to dream big and bring ideas to the table. Our community's diverse and rich experiences are centered. Managers act as coaches and advocates to help make those dreams come to life.

The Warehouse & Fleet Coordinator (WC) position requires a can-do attitude, reliability and a level head for handling a variety of challenges as they arise in a fast-paced environment. The WC coordinates volunteers and staff to run two weekly food pantry distributions to hundreds of families in Blaine County. The WC will track inventory and budget, and work with multiple vendors to ensure sufficient inventory of quality food selections for our community. The WC oversees and directs a diverse array of volunteer groups to accomplish the big task of maintaining the food orders and cleanliness in the warehouse. This position is also responsible for minor maintenance of equipment and a fleet of vehicles. The WC reports directly to the Program Manager.

• Has 1-2 years of warehouse, facilities maintenance, grounds care, inventory and food ordering or similar experience.
• Must be able to stand for long periods and consistently lift up to 50 pounds.
• Works well with persons of varied sexual preference, gender identity, racial, ethnic, cultural, socioeconomic backgrounds, and with individuals who are differently-abled.
• Has personal experience with food insecurity or a commitment to social justice and/or community service through previous employment and/or volunteer experience.
• Enjoys working with people but is also capable of working independently with limited supervision. Can repeatedly and safely lift heavy boxes and work in extreme weather conditions on a daily basis. Is a people person who enjoys building community and working with diverse groups of people.
• Has a driver's license, clean driving record, and is comfortable with driving large vans and learning how to operate a forklift.

Warehouse

• Weekly inventory of shelf-stable, freezer, and refrigerated food and food order placement to a variety of food vendors locally and statewide.
• Support the tracking of receipts and budget information for the Healthy Food Program
• Operate company vehicles and machinery, including a forklift, for daily tasks like food order pickups and loading/unloading pallets.
• Pick up food orders from local vendors and unload/rotate inventory to reduce waste.
• Pack boxes, stock shelves, or do any other activity required during distribution.
• Work with volunteer groups that come to the warehouse throughout the week create tasks and connection for them to the organization and facilitate a friendly environment where community is built.

Fleet

• Conduct quarterly vehicle inspections on the fleet.
• Oversee vehicle maintenance requests from all staff, scheduling of repairs, and tracking of billing.
• Ensure staff is trained on vehicle operations and safety guidelines, including food truck.

Benefits:

The Hunger Coalition offers an attractive compensation and benefits package including competitive wages, a higher than average matched retirement savings, and abundant time off. We uphold a flexible, balanced culture of wellness so you can live your best life and also bring your A-game to work.

Full-Time Employee Benefits include

• Flexible, fun working environment
• Group health, vision, and dental insurance. We currently (and have for several years) pay 100% of vision and health insurance premiums for staff. Staff pay the affordable dental insurance premiums. Subject to change given prices, but we will strive to remain competitive w/ coverage/costs.
• 6% matched retirement savings
• Generous paid time off which accrues to nearly 6 weeks off in the first year.
• Employee Assistance Program
• Paid time to represent leadership positions in the community
• Access to case management and grocery services
• Paid staff lunches seasonally
• Occasional access to fresh produce from our growing spaces and hot meals from our Community Kitchen

Training & Development:

The Hunger Coalition has an internal leadership development program. We uphold a coaching culture centered on goal-setting and growing your unique leadership skills in-line with our mission. Performance management is integrated into this model and is focused on regular weekly one-on-one meetings for real-time communication regarding expectations and accountability. We have a minimal focus on bi-annual or annual evaluations. Staff have access to a 250- 500 annual professional development stipend to support development.

Apply for this Role

We celebrate our inclusive work environment and welcome members of all backgrounds and perspectives to apply. If you are doubting that you have all of the skills and qualifications outlined within this posting, we encourage you to apply anyway. You may have skills or experience that are relevant that we didn't previously consider.

In our commitment to being an equal opportunity employer, we are happy to provide reasonable accommodations for the role and within the interview process. If you require any accommodations during this process, please don't hesitate to reach out. . The Hunger Coalition is an equal opportunity employer and service provider.