286 Virtual Assistant jobs in the United States

Administrative Assistant to become an essential part of our growing team.
This position is perfect for someone who thrives in a fast-paced environment, enjoys collaborating with others, and takes pride in delivering accurate, efficient administrative support.
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Position Summary
As our Office Administrative Assistant, you’ll play a pivotal role in keeping operations running smoothly. You'll be responsible for communicating with vendors and clients, managing invoices, assisting with logistics, and supporting our team across departments.
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Key Responsibilities
• Manage daily invoicing and send courteous payment reminders to clients.
• Maintain regular follow-ups with vendors and prospective clients.
• Coordinate with warehouse staff and ensure smooth shipping logistics (including trade shows).
• Communicate professionally with clients via email, phone, and in person.
• Organize files, documents, and assist with ad hoc tasks as needed.
• Provide administrative support to team members and management.
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Required Skills & Qualifications
• QuickBooks: A most
• Excel Proficiency: Strong Excel skills are a must.
• Communication: Excellent verbal, written, and active listening abilities.
• Detail-Oriented: Precision and accuracy in every task.
• Organized & Efficient: Able to manage multiple responsibilities and meet deadlines.
• Proactive: Self-starter who works well with minimal supervision.
• Customer-Focused: Friendly, calm, and solution-oriented approach with clients.
• Reliable: Dependable, punctual, with consistent transportation.
• Team Player: Cooperative, adaptable, and open to learning new things.

An office assistant handles support tasks of an organizational and clerical nature. Some of the functions they might perform include managing the filing system, handing communications, maintaining documents, and data entry.

You will help keep the office operating smoothly and provide support to other organization members. In many instances, individuals that start in entry-level administrative positions can work their way up to become successful and highly competent managers in mid-level administrative roles.

What You’ll Do:

• Greet customers with a smile (even through the phone!)
• Keep our front office friendly and organized
• Assist with simple administrative tasks
• Make sure everyone feels welcome and valued

What We’re Looking For:

• Availability in the evenings and occasional Saturdays
• A positive attitude and a love for helping people
• No auto expertise needed — just your great personality!
• A knack for multitasking and staying upbeat

Perks:

• Fun, laid-back work environment
• A team that feels more like friends

If you’re ready to join a local business that cares about its team and customers, send us your info today! We can’t wait to meet you!

Our company is looking for an office assistant to be responsible for handling clerical tasks in our office. You will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties and errands. For you to be selected as a candidate, you will need the ability to write clearly and be proficient with word processing applications. A pleasing personality with strong communication skills is also highly valued.

• Handling incoming calls and other communications.
• Managing the filing system.
• Recording information as needed.
• Greeting clients and visitors as needed.
• Updating paperwork, maintaining documents, and word processing.
• Helping organize and maintain office common areas.
• Performing general office clerk duties and errands.
• Organizing travel by booking accommodation and reservation needs as required.
• Coordinating events as necessary.
• Maintaining supply inventory.
• Maintaining office equipment as needed.
• Aiding with client reception as needed.
• Experience as a virtual assistant.
• Creating, maintaining, and entering information into databases.

• High school diploma or associate’s degree.
• Experience as an office assistant or in a related field.
• Ability to write clearly and help with word processing when necessary.
• Warm personality with strong communication skills.
• Ability to work well under limited supervision.
• Great communication skills.
• Have a valid driver's license.

We are seeking a reliable, organized, and detail-oriented Office Assistant to help support our daily administrative and clerical tasks. In this role, you’ll help keep the office running smoothly by providing general assistance to staff, maintaining records, and ensuring a welcoming environment for visitors and employees.

Responsibilities:

• Answer and direct phone calls, emails, and other correspondence

• Greet and assist visitors and clients in person or virtually

• Organize and maintain files, records, and office supplies

• Assist in scheduling meetings, appointments, and travel arrangements

• Prepare and distribute memos, reports, and other documents

• Perform basic bookkeeping or data entry tasks as needed

• Help coordinate office events or team activities

• Support other administrative staff and teams as required

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Requirements:

• Previous experience as an office assistant, receptionist, or in a similar administrative role preferred

• Proficiency with office software (e.g., Microsoft Office Suite, Google Workspace)

• Strong organizational and multitasking skills

• Good written and verbal communication skills

• Ability to work independently and as part of a team

• High school diploma or equivalent required; further education or training is a plus

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Nice to Have:

• Familiarity with office equipment (e.g., printers, fax machines, phone systems)

• Basic knowledge of bookkeeping or invoicing

• Experience in [industry, e.g., healthcare, tech, legal] offices

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Benefits:

• Supportive and collaborative team environment

• Opportunities for professional development and growth

• Paid time off / health insurance / retirement plan (specify as applicable)

• Flexible work schedule (if applicable)

We are seeking a highly organized and efficient Remote Office Assistant to join our team. The ideal candidate will be responsible for providing administrative support to our team members working remotely. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively.

• Manage and organize virtual meetings, including scheduling, sending out invitations, and setting up video conferencing tools
• Assist with document preparation, editing, and formatting
• Handle incoming and outgoing communication, including emails and phone calls
• Maintain electronic filing systems and ensure all documents are properly stored and easily accessible
• Coordinate travel arrangements and accommodations for team members
• Perform general administrative tasks as needed

• Proven experience as an office assistant or in a similar role
• Proficient in Microsoft Office Suite and other office software
• Strong organizational and time management skills
• Excellent communication and interpersonal abilities
• Ability to work independently and prioritize tasks effectively
• Experience working in a remote or virtual environment is a plus

If you are a detail-oriented individual with a passion for organization and efficiency, we would love to hear from you. Apply now to join our team as a Remote Office Assistant!

This is a remote position.

Symphony Solution Inc. is a leading provider of custom software development and IT consulting services. As we expand, we’re looking for a reliable and highly organized Virtual Office Assistant to support our administrative operations. This role is fully remote , offering the flexibility to work from anywhere while contributing to a high-performing, digital-first team.

Key Responsibilities:

Provide general administrative support to various departments

Schedule meetings, manage calendars, and coordinate virtual appointments

Draft, format, and proofread internal and client-facing communications

Maintain digital filing systems and update company records as needed

Assist with basic data entry, reporting, and document preparation

Monitor shared inboxes and respond to routine inquiries

Collaborate with other remote team members to ensure seamless workflow

High school diploma or equivalent; associate or bachelor’s degree preferred

Prior experience in administrative, customer service, or virtual assistant roles

Strong written and verbal communication skills

Proficiency in Microsoft Office Suite, Google Workspace, and virtual communication tools

Self-motivated and able to manage time effectively in a remote environment

Excellent attention to detail and multitasking abilities

Competitive hourly wage

Flexible scheduling and fully remote work environment

Health insurance, paid time off, and performance-based incentives

Supportive company culture built around communication and accountability

Opportunity to grow your career in a remote-first tech company

Job Overview: The Administrative Assistant Job.

This role involves identifying and engaging potential customers, understanding their needs, and providing solutions that meet those needs through the company’s products or services.

The ideal candidate will be a driven, results-oriented professional with a knack for negotiating and building strong client relationships.

Key Responsibilities:

• Develop and execute sales strategies to meet or exceed sales targets.
• Identify potential clients through networking, cold calling, and industry research.
• Build and maintain relationships with new and existing clients by providing excellent service and support.
• Understand customer needs and requirements, and present appropriate products or services.
• Prepare and deliver presentations and proposals to clients.
• Negotiate contract terms and close sales deals.
• Maintain accurate records of sales activities, including contacts, opportunities, and accounts in the CRM system.
• Collaborate with the marketing team to identify and pursue new sales opportunities and to create sales materials and promotions.
• Provide feedback to product development teams on market needs and customer feedback.
• Attend industry conferences, meetings, and sales events to network and promote the company’s products and services.

Qualifications:

• Proven sales experience, preferably in the [specific industry] sector.
• Strong negotiation and interpersonal skills, with the ability to persuade and influence others.
• Excellent verbal and written communication skills.
• Proficiency in CRM software and Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Strong organizational and time-management skills.
• Willingness to travel as required to meet clients and attend events.

We are looking for a master multi tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

• Associate’s Degree in a related field.
• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.

Benefits :

Competitive Salary: [Insert salary range or state "Competitive salary based on experience"]

Health & Wellness: Comprehensive health, dental, and vision insurance plans.

Retirement Savings: 401(k) plan with company matching.

Paid Time Off: Generous vacation days, sick leave, and paid holidays.

Professional Development: Opportunities for training, certifications, and career growth.

Work-Life Balance: Flexible work hours and remote work options.

Team Culture: Collaborative and inclusive work environment with team-building activities.

Additional Perks: [e.g., gym membership, wellness programs, tech stipends, etc.]