Assistant jobs in the US present a wide spectrum of opportunities across various industries. These roles support professionals and teams, encompassing administrative, clerical, and personal assistant duties.145,995 Assistant jobs in the United States
Personal/Executive Assistant
Posted today
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Job Description
COMPANY: Real Estate
POSITION: Personal/Executive Assistant
LOCATION: New York, NY (onsite 5 days)
HOURS: 8:30am – 5:30pm with flexibility/connectivity outside of work hours/weekends
COMPENSATION: Up to $130K* DOE plus discretionary bonus
BACHELOR'S DEGREE: Required
Our client, one of the most established developers, owners, and managers of residential and commercial spaces in New York City, is seeking a Personal/Executive Assistant to support four executives alongside another EA. About 80% of the work will be personal support and 20% business-related tasks. The role involves managing daily operations, anticipating needs, and ensuring both personal and professional priorities run seamlessly. The ideal candidate is extremely detail oriented, proactive with a “24/7” mindset, willing to take on any task, big or small, and is collaborative, kind, and team oriented.
Responsibilitiesof the Personal/Executive Assistant (In partnership with another Executive Assistant):
-Meticulously organize and coordinate four owners’ daily calendars—including but not limited to scheduling appointments, coordinating logistics for any events/engagements, dinner reservations, and handling special event invitations on behalf of the owners.
-Gatekeep and streamline communication, ensuring the owners receive critical updates.
-Ability to adapt to changes in a fast-paced work environment; manage competing demands and frequent changes, delays, or unexpected events.
-Ability to compose letters, emails, and other professional documents.
-Assist owners in preparation for internal and external meetings by managing organizational communication, scheduling, and logistics.
-Manage all aspects of complex international and domestic travel for the family, including flights (commercial and private), hotels, and transportation.
-Research and vet hotels, restaurants, and experiences, ensuring the highest standards.
-Adapt quickly to last-minute changes in travel plans.
-Work with trusted travel agents to ensure seamless arrangements.
-Coordinate special events such as social gatherings.
-Assist in answering the executives’ phone lines and direct calls as needed to staff.
-Maintain and update executives’ contacts and other similar systems.
-Distribute mail.
-Monitor and maintain inventory of necessary office supplies; order supplies as needed to keep basic supplies stocked, and to fulfill special requests from owners.
-Continually look for ways to evolve and improve the operational efficiency of systems and processes impacting owners and office operations.
-Maintain responsibility for general office upkeep and “look and feel.” This includes keeping kitchen and supply areas stocked, clean, and functional.
-Liaise with the family office regarding bill payments, personal expenses, and financial tracking.
-Handle medical appointments, insurance claims, and new doctor/dentist setups for the family.
-Act as a point of contact for the family’s children, assisting with logistics, scheduling, and general coordination.
-Liaise with household staff (including nannies, chefs, drivers, house managers), ensuring smooth day-to-day operations.
-Work on assigned projects and other administrative duties as needed.
-Run errands as needed.
Requirements of the Personal/Executive Assistant:
-Bachelor’s Degree.
-2+ years as a similar role, preferably in a related field and/or with a small fast-paced company.
-Real Estate rental experience a plus.
-Must be able to demonstrate excellent time management, organization, and attention to detail, along with good judgment and decision-making with a high level of confidence and discretion.
-Mature, adaptable, and a self-starter, but also a team player who can share and handle shifting priorities.
-Articulate and Professional – able to communicate efficiently and effectively to team members and owners (verbal and written) and represent the company at the highest level.
-Willing to do both simple and complex tasks – no ego.
-A creative thinker who can adapt quickly in a fast-paced environment and think from a solution-oriented perspective.
-Proficient in MS Office Suite and Adobe Acrobat with an emphasis on Outlook. Should possess the ability to quickly acclimate to technology after training.
-Must be able to maintain confidentiality and perform under pressure
-Must have a positive and go-getter attitude
-Flexible and available—this is not a 9-5 role, and occasional weekend or after-hours availability is required.
-Verification of identity, education, prior employment, and references may be required
*The salary range posted for this New York City-based position is a good faith estimate. Actual salary may vary based on several factors, including but not limited to, level, experience, and qualifications for the role.
Executive Personal Assistant
Posted today
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Job Description
About the Role
Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration.
This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos — you’ll help keep both the business and the CEO’s personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead — this role is for you.
Key Responsibilities
Executive & Administrative Support
- Manage CEO’s work and personal calendar with precision; schedule meetings, appointments, and events
- Oversee inbox management; draft responses and flag priority items
- Attend meetings, take notes, and manage follow-up action items
- Maintain and manage the CEO’s daily to-do list, priorities, and long-term goals
- Act as a gatekeeper, managing the CEO’s time and workload effectively
- Coordinate domestic and international travel (including arrangements for her small dog)
- Send and arrange vendor and personal payments on behalf of CEO
Creative & Brand Support
- Support CEO’s personal social media presence (TikTok & Instagram): film, edit, brainstorm, and keep content aligned with trends and brand identity
- Offer creative input for event outfits, content shoots, and personal brand moments
- Source, pick up, and return items for content, events, and daily needs
- Manage closet organization and resale (e.g., Postmark listings)
Personal & Lifestyle Support
- Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion
- Maintain the CEO’s office space and household organization and logistics
- Assist with CEO’s small dogs, as needed (must be dog-friendly)
- Drive for errands or events when needed (must hold a valid driver’s license and be comfortable driving in NYC)
- Handle expense reports, reimbursements, and bill payments
Project & Event Coordination
- Organize personalized gifting and coordinate events
- Help plan and coordinate company events and special projects
- Support internal creative initiatives and cross-functional priorities
- Anticipate the CEO’s needs and proactively look around corners for solutions
You Are.
- Highly organized, detail-obsessed, and thrive at managing chaos with calm
- A natural problem solver who’s proactive and solutions-oriented
- A strong communicator — professional, clear, and personable
- Tech-savvy with experience across Google Suite, calendar/email systems, and editing tools for IG/TikTok
- Fashion-forward and social-media fluent with a sharp eye for aesthetics
- A team player with positive energy who’s service-minded and discrete
- Someone with a valid driver’s license who can confidently navigate NYC
Requirements
- 3+ years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments
- Based in NYC with deep familiarity navigating the city
- Comfortable managing both professional and personal tasks with professionalism and care
- Prior experience supporting social media or a personal brand is a strong plus
- Must love dogs and be flexible to assist as needed
- Available for occasional evening/weekend needs based on CEO’s schedule or travel/events
Bonus Points If You.
- Have experience with small-business operations or startup environments
- Have a background or interest in fashion, beauty, or influencer marketing
- Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips
PERKS:
- Be a key strategic leader at a fast-growing brand!
- Competitive salary + performance-based bonuses
- Nice office located at the Brooklyn Navy Yard
- Hybrid schedule with 1-2 days a week in office
- PTO Days + Specified National Holidays Off
- Health Insurance coverage + other benefits
- Quarterly team events and or retreats
Velvet Caviar is an equal-opportunity employer committed to a diverse workplace environment.
Executive/Personal Assistant
Posted 2 days ago
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Job Description
Insight Global is seeking an Executive/Personal Assistant in the Annapolis MD. Join a small but rapidly growing law firm specializing in the beverage industry, advising clients from start-ups to international brands. As the Executive Administrator / Executive & Personal Assistant, you'll be the backbone of operations, delivering exceptional support to attorneys and leadership. This role demands poise, precision, and a commitment to confidentiality in a fast-paced environment, ensuring the team upholds its promise to put clients first and deliver insightful, reliable solutions. Their submarkets include manufacturers, importers, retailers, and marketing companies. This client offers. exceptional benefits, work-life balance, and growth opportunities.
Guided by our core values-Client Commitment, Insight, Accountability, and Authenticity-we bring our whole selves to the job, deepening our client relationships on a human level. Our clients expect us to provide real advice that the business can act on, and we hold each other accountable to provide risk-based counsel attuned to our client's needs. Join us to support a dynamic team dedicated to excellence in the beverage industry.
Business Support (80%):
· Champion client commitment: Serve as a professional point of contact for clients (breweries, distilleries, distributors), handling inquiries with responsiveness and care.
· Prepare, proofread, and format legal documents (licensing applications, compliance reports, regulatory filings) with meticulous attention to detail.
· Calendar and email management for the Founding Partner and leadership.
· Coordinate meetings, organize agendas, and arrange complex travel itineraries for leadership and other employees.
· Conference and event coordination (industry conferences, client meetings, annual firm retreat).
· CLE tracking and association management (dues, event coordination, paperwork).
· Act as liaison with internal/external partners for events and speaking engagements.
· Draft and communicate client memos; support LinkedIn posting and engagement.
· New client onboarding and coordination with IT team for technical issues.
· Light invoicing support, billing, expense tracking, and office operations.
· Mailing and shipping logistics.
Personal Support (20%):
· Personal calendar management
· Coordination with household vendors (e.g., repair services)
· Occasional personal errands
What You'll Do
- Champion Client Commitment: Serve as a professional point of contact for clients, including breweries, distilleries, and distributors, handling inquiries with responsiveness and care to foster our trusted relationships.
- Deliver Insight: Prepare, proofread, and format legal documents, such as licensing applications, compliance reports, and other regulatory filings, with meticulous attention to detail, ensuring practical and strategic support for client needs.
- Embody Accountability: Manage calendars, coordinate meetings, and arrange complex travel itineraries for leadership, following through on commitments with reliability and transparency.
- Live Authentically: Bring your best, real self to work, contributing individuality and entrepreneurial spirit to organize meeting materials, agendas, and logistics for client meetings and industry events with creativity and professionalism.
- Maintain Discretion: Handle sensitive information, including sensitive client information, firm financials, and leadership personal data, with the utmost discretion and integrity.
- Support Firm Success: lead firm efforts in billing, expense tracking, and office operations, owning the details to keep the firm running smoothly.
- Plan with Purpose: Coordinate firm events, such as industry conferences, client meetings, or the annual firm retreat, reflecting our unpretentious, approachable, and fun culture.
Why Join Us?
- Competitive salary tailored to your expertise.
- Unlimited paid time off and holidays.
- Work hard, but not on weekends or at night.
- A collaborative, values-driven environment where you can grow in the niche field of beverage law, with the autonomy to craft a fulfilling career.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
· Exceptional attention to detail
· Experienced: Minimum 4+ years in an executive assistant or administrative role, ideally in a law firm or beverage-related industry (including in-person work).
· Skilled: Proficient in Microsoft Office Suite, Outlook, Microsoft Teams - Strong technical proficiency
· Organized: Exceptional time-management and multitasking abilities; great at follow-up and anticipating needs.
· Strong organizational skills
· Professional: Outstanding communication skills, polished and approachable demeanor, and highly responsive. Calm and composed.
· Discreet: Natural ability to handle confidential matters with integrity; client privacy is paramount.
· Educated: Bachelor's degree preferred but not required for the right candidate.
· Authentic: Genuine, proactive, creative, and flexible. · Personal assisting background
· Familiarity with tools such as, legal/workflow software (Clio, Monday.com, Adobe Sign, DocuSign)
Executive-Personal Assistant
Posted today
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Job Description
Job Description
Salary: $16 - $19 per hour
The Executive-Personal Assistant is responsible for providing critical support to the executive in various business endeavors and her personal life. This position will involve performing in-office duties in midtown Atlanta and providing personal support in the Alpharetta area. The ideal candidate will be proficient in working under pressure, coordinating projects and marketing, be a self-starter, and possess strong organizational skills. MUST HAVE A CAR and a valid drivers license to handle multiple tasks.
Duties:
Manage calendars, including scheduling meetings, appointments, client calls, and marketing events.
Drive to various locations in Atlanta and the surrounding areas for meetings, to pick up supplies, and to run personal and professional errands for the client, among other tasks.
Support with content assistance for social media and organization of the clients event participation.
Handle project management by keeping track of ongoing projects, ensuring deadlines are met, and priorities are communicated effectively.
Organize and maintain files, records, and documents
Assist in completing required paperwork and communicating with others on behalf of the client as needed.
Attend various events with the client.
Secure and attend local marketing events to educate the public about our services and generate new leads.
Assist upper management in day-to-day operations.
Perform other tasks as needed.
OFFICE:
- Greet people entering the building, answer any questions, provide directions, and alert staff when someone is there to meet or visit them.
- Answer a multiple-line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them within our message system, and set up conference calls as requested.
- Manage the building log of who is entering and exiting the building.
- Accept deliveries and mail, organize them for distribution to the correct recipients using the office mailing system, and ensure they reach the recipient on time. Also, manage outgoing mail and packages for pickup.
Requirements:
2+ years in an administrative or personal assistant role, preferably supporting executives
MUST have a car and a valid drivers license
1-2 years in managed care, medical, or behavioral health settings.
Experience with Medicaid-managed care plans (a plus).
Strong organizational and time-management skills
Excellent verbal and written communication abilities
Able to prioritize tasks and work efficiently in a fast-paced environment
Able to think quickly and resolve issues independently while maintaining a positive attitude
Able to handle confidential information with integrity and professionalism
Job Type: Contract, Full-time
Expected hours: 30 - 40 per week
Executive Personal Assistant
Posted today
Job Viewed
Job Description
About the Role
Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration.
This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos — you’ll help keep both the business and the CEO’s personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead — this role is for you.
Key Responsibilities
Executive & Administrative Support
- Manage CEO’s work and personal calendar with precision; schedule meetings, appointments, and events
- Oversee inbox management; draft responses and flag priority items
- Attend meetings, take notes, and manage follow-up action items
- Maintain and manage the CEO’s daily to-do list, priorities, and long-term goals
- Act as a gatekeeper, managing the CEO’s time and workload effectively
- Coordinate domestic and international travel (including arrangements for her small dog)
- Send and arrange vendor and personal payments on behalf of CEO
Creative & Brand Support
- Support CEO’s personal social media presence (TikTok & Instagram): film, edit, brainstorm, and keep content aligned with trends and brand identity
- Offer creative input for event outfits, content shoots, and personal brand moments
- Source, pick up, and return items for content, events, and daily needs
- Manage closet organization and resale (e.g., Postmark listings)
Personal & Lifestyle Support
- Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion
- Maintain the CEO’s office space and household organization and logistics
- Assist with CEO’s small dogs, as needed (must be dog-friendly)
- Drive for errands or events when needed (must hold a valid driver’s license and be comfortable driving in NYC)
- Handle expense reports, reimbursements, and bill payments
Project & Event Coordination
- Organize personalized gifting and coordinate events
- Help plan and coordinate company events and special projects
- Support internal creative initiatives and cross-functional priorities
- Anticipate the CEO’s needs and proactively look around corners for solutions
You Are.
- Highly organized, detail-obsessed, and thrive at managing chaos with calm
- A natural problem solver who’s proactive and solutions-oriented
- A strong communicator — professional, clear, and personable
- Tech-savvy with experience across Google Suite, calendar/email systems, and editing tools for IG/TikTok
- Fashion-forward and social-media fluent with a sharp eye for aesthetics
- A team player with positive energy who’s service-minded and discrete
- Someone with a valid driver’s license who can confidently navigate NYC
Requirements
- 3+ years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments
- Based in NYC with deep familiarity navigating the city
- Comfortable managing both professional and personal tasks with professionalism and care
- Prior experience supporting social media or a personal brand is a strong plus
- Must love dogs and be flexible to assist as needed
- Available for occasional evening/weekend needs based on CEO’s schedule or travel/events
Bonus Points If You.
- Have experience with small-business operations or startup environments
- Have a background or interest in fashion, beauty, or influencer marketing
- Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips
PERKS:
- Be a key strategic leader at a fast-growing brand!
- Competitive salary + performance-based bonuses
- Nice office located at the Brooklyn Navy Yard
- Hybrid schedule with 1-2 days a week in office
- PTO Days + Specified National Holidays Off
- Health Insurance coverage + other benefits
- Quarterly team events and or retreats
Velvet Caviar is an equal-opportunity employer committed to a diverse workplace environment.
Executive Assistant
Posted 8 days ago
Job Viewed
Job Description
The Executive Assistant provides high-level administrative support to executives, ensuring smooth day-to-day operations and effective time management. This role involves handling confidential information, coordinating schedules, managing communications, and serving as a liaison between executives and internal or external stakeholders.
Key Responsibilities:- Manage executive calendars, schedule meetings, and coordinate travel arrangements.
- Screen phone calls, emails, and correspondence on behalf of executives.
- Prepare reports, presentations, and meeting materials.
- Organize and maintain confidential files, records, and documents.
- Liaise with staff, clients, and business partners professionally.
- Track deadlines, projects, and priorities to support decision-making.
- Assist with expense reporting, budgeting, and office coordination.
- Conduct research and compile data to support executive initiatives.
- Ensure smooth communication between executives and departments.
- Bachelor’s degree preferred; relevant experience may substitute.
- Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
- Proficiency in MS Office Suite or Google Workspace.
- Excellent organizational, time management, and multitasking skills.
- Strong communication and interpersonal abilities.
- High level of discretion, professionalism, and attention to detail.
- Ability to work independently and under pressure.
Executive Assistants typically work in corporate offices or executive settings, supporting senior management and handling fast-paced, dynamic tasks.
Company Details
Executive Assistant
Posted 25 days ago
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Job Description
We are seeking an Executive Assistant to provide administrative support to upper management. Your daily responsibilities will include conducting research, preparing statistical reports, entering data into our system, running reports, and handling information requests. You will also perform clerical duties, such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, setting up travel arrangements, and taking notes at meetings. Our ideal candidate can manage a large, diverse workload and knows how to prioritize tasks in a fast-paced environment.
Executive Assistant Duties and Responsibilities- Answer phone inquiries, direct calls to the proper department, and provide basic company information
- Take memos, maintain files, and organize, photocopy, fax, and collate documents as needed
- Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed
- Plan, organize and implement events, such as meetings, business luncheons, or client dinners
- Manage executive schedule and act as a liaison for the executive team
- Prepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetings
- High school diploma or equivalent; post-secondary degree a plus
- 3+ years of experience as an Executive Assistant or a similar role
- Proficient with Microsoft Office Suite (Word, PowerPoint, and Excel)
- Experience scheduling appointments and updating calendars
- Excellent communication and organizational skills
- Valid driver's license and safe driving record preferred
Company Details
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Executive Assistant
Posted 28 days ago
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Job Description
Key Responsibilities:
- Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements
- Draft, review, and manage correspondence, reports, and presentations on behalf of executives
- Serve as the primary point of contact between executives and internal/external stakeholders
- Prepare meeting agendas, take minutes, and ensure follow-up on action items
- Coordinate special projects, events, and board meetings as required
- Handle confidential and sensitive information with discretion
- Conduct research and compile data to support executive decision-making
- Manage expense reports, invoices, and budget tracking for executives
- Assist in prioritizing tasks and ensuring deadlines are met
- Foster strong relationships with staff, clients, and partners to support executive initiatives
Qualifications & Skills:
- Associate’s or Bachelor’s degree preferred; equivalent experience accepted
- Proven experience as an executive assistant, administrative assistant, or similar role
- Strong organizational and time-management skills
- Excellent written and verbal communication abilities
- Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools
- Ability to work independently and handle multiple priorities under pressure
- Discretion, professionalism, and strong interpersonal skills