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TITLE: Talent Acquisition & HR Specialist

DEPARTMENT: Business

REPORTS TO: Associate Director of Human Resources

GENERAL SUMMARY: The Talent Acquisition & HR Specialist will report to the Associate Director of Human Resources. This person is responsible for leading recruitment efforts while supporting a range of human resources functions across the organization. This dual-role position plays a critical part in ensuring a positive candidate and employee experience, aligning recruitment strategies with organizational goals, and supporting a healthy, inclusive workplace culture.

The ideal candidate is someone who thrives in both people-focused and detail-oriented work, and who brings a proactive, solutions-driven approach to HR and talent development.

Phipps Conservatory and Botanical Gardens is an equal opportunity employer that is committed to attracting and retaining a diverse staff. We strive to create a working environment that is inclusive, equitable and welcoming as we honor employee experiences, perspectives, and unique identities.

PRINCIPAL DUTIES AND RESPONSIBILITIES

1. Promote a cooperative and respectful workplace culture by clearly communicating the mission of Phipps and the organization's management philosophy to all staff throughout their employment.
2. Lead and manage full-cycle recruitment activities, including job postings, candidate sourcing, screening, interviewing, and offer coordination.
3. Collaborate with hiring managers to evaluate staffing needs and develop effective, customized recruitment strategies.
4. Ensure an inclusive, positive candidate experience from initial contact through onboarding, reflecting the values and culture of Phipps.
5. Maintain and enhance the applicant tracking system (ATS); monitor recruitment metrics and generate hiring activity reports as needed.
6. Represent the organization at job fairs, community events, and networking functions to promote Phipps as an employer of choice and develop diverse talent pipelines.
7. Keep the Associate Director of Human Resources informed of staffing issues, employee relations, and other relevant personnel matters.
8. Maintain accurate and up-to-date employee records in compliance with organizational policies and applicable legal requirements.
9. Support HR initiatives, including performance management, employee recognition programs, engagement surveys, and professional development efforts.
10. Serve as a resource for employees by responding to inquiries related to policies, procedures, and benefits.
11. Assist with daily HR operations, including policy review and updates, compliance tracking, and employee relations support.
12. Contribute to organizational diversity, equity, and inclusion (DEI) initiatives, as well as employee wellness and engagement programs.
13. Support the onboarding process by coordinating and conducting new hire orientations, ensuring a welcoming environment and timely fulfillment of equipment, uniforms, and supply needs.
14. Maintain regular contact with new hires during their initial 60 days and ensure timely completion of 60-day performance evaluations.
15. Assist with offboarding processes, ensuring all necessary documentation and procedures are completed prior to an employee's departure.
16. Provide employees with required documentation related to FMLA, disability leave, and workers' compensation, ensuring compliance and timely communication.
17. Oversee employee services and benefits programs, which may include training, wellness, employee assistance, recognition, and work-life initiatives.
18. Perform additional duties and special projects as assigned to support departmental and organizational goals.

1. Exceptional organizational skills.
2. Excellent written, verbal and visual communications skills.
3. Ability to communicate well with all levels of people in a friendly manner.
4. Knowledge of computers required.
5. Ability to work in a fast-paced environment under deadlines and stress.
6. Ability to communicate enthusiastic support of Phipps' mission.

1. Physical mobility: sitting, standing, walking, lifting/carrying objects up to 30 pounds; manual dexterity to operate keyboard.
2. Mental effort: reading, writing, analyzing and visualizing.
3. Sensory requirement: Ability to communicate and respond both in person and over the phone to the general public, staff and volunteers in a friendly manner.

1. Ability to provide own transportation to perform principal responsibilities.
2. May require evening, weekend and holiday work if necessary.
3. Will have occasion to work in or pass through any area of the Conservatory or growing houses.

1. Bachelor's degree.
2. A minimum of four years of professional experience is required, including at least two years in talent acquisition/recruiting and an additional two years of management experience, preferably in Human Resources.

• Own the full-cycle recruitment process from job posting to offer negotiation
• Develop and implement innovative sourcing strategies to attract diverse, high-quality candidates
• Conduct initial screenings and coordinate interview processes with hiring managers
• Develop metrics and KPIs to measure the success of HR and recruitment initiatives
• Serve as a brand ambassador, representing Amp Americas at recruitment events and industry conferences

• Under the guidance of the HR Leader, support the creation and administration of HR Ops initiatives, including employee onboarding, performance review cycles, training - offering data-driven insights to inform HR decision-making and strategy
• Provide support to employees regarding benefits, time and attendance, and general HR resource inquiries.
• Become fluent in Amp's HR technologies and tools

• Contribute to the development, implementation, and communication of HR policies and procedures
• Ensure compliance with federal, state, and local employment laws and regulations
• Stay abreast of HR trends and best practices in the renewable energy sector

• 3-4 years of progressive experience as HR Generalist, with at least 1 year focusing on talent acquisition
• Bachelor's degree in human resources or any relevant field
• Proven track record in full-cycle recruitment, particularly for technical and professional roles
• Experience in the renewable energy or Renewable Natural Gas (RNG) industry is a plus.
• Familiarity with fast-paced start-up environments and venture-backed organizations
• Proficiency in HRIS and ATS systems (e.g., Greenhouse, Insperity, LinkedIn Recruiter)
• Experience working in Microsoft 365
• Skills and Attributes
• Excellent verbal and written communication skills, with the ability to interact effectively at all levels of the organization
• Strong analytical and problem-solving skills, with the ability to use data to drive decision-making
• High degree of emotional intelligence and cultural awareness
• Ability to handle confidential information with the utmost discretion and integrity
• Exceptional organizational skills and attention to detail
• Adaptability and resilience in a fast-paced, changing environment
• Passion for renewable energy and sustainability

• Compensation package commensurate with experience including significant productivity pay and equity.
• Comprehensive benefits package including health, dental, vision, disability, and life insurance.
• Paid time off and paid company holidays
• Opportunity to build upon your career in a company on the cutting edge of the RNG industry.

• Upon hire, employer-paid tuition benefits for bachelor's (employee, spouse, and dependent) and master's degree programs (employee and spouse only).
• Tuition discounts for doctoral programs (employee only).
• Comprehensive benefits plan: medical, dental, vision, life insurance, disability insurance, and retirement options.
• Paid holidays: MLK Jr. day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving break (Wednesday - Friday), and winter break (Dec. 23 - Jan. 1).
• Free lunch Fridays: LU employees are eligible for a free meal on Fridays at the Evans Commons Dining Hall or Spellman Dining Hall; Chick-fil-A and Qdoba included.
• Professional development opportunities through the Lindenwood Learning Academy.

• Guides hiring managers in developing hiring profiles based on the position's duties and responsibilities, department's needs, and industry standards
• Develops and implements selection and employment processes and procedures in accordance with industry best practices and compliance standards
• Assists hiring managers in developing and updating detailed and accurate job descriptions
• Supports the recruitment, screening, and referral of applicants
• Researches appropriate recruiting sources, coordinates the placement of advertisements, and acts as a liaison with external agencies
• Assists executive leadership with high-profile candidate searches by researching external search firms, establishing timelines, organizing search committees, and coordinating campus visits
• Manages international employee visa processes by serving as a liaison between employees, HR, and legal counsel; ensures timely tracking of expiration dates, renewal deadlines, and compliance, while proactively coordinating meetings and necessary documentation.

• Supports the mission of the University and serves as an ambassador of the Q2 culture of service excellence
• Models, supports, and holds others accountable to the University's values
• Develops trainings, reference materials, and conducts one-on-one consultations as needed to develop hiring manager competencies
• Guides hiring managers on recruiting, selection, hiring, and exiting processes and protocols
• Responds via email and phone to inquiries regarding hiring and selection

• Collaborates with senior leadership to design, refine, and implement effective recruiting strategies
• Provides coaching and guidance to hiring managers and committees
• Assists employees and supervisors with basic interpretation of HR policies and procedures
• Assists human resources colleagues with operational support

• Bachelor's degree
• Minimum of 3 years human resources experience in recruitment, talent acquisition, or HR generalist roles
• Experience managing full-cycle recruitment processes and partnering with hiring managers
• Certification from Society for Human Resource Management Certified Professional (SHRM-CP) or Human Resources Certificate Institute preferred
• Experience with Workday or similar applicant tracking/HCM preferred

• Demonstrated ability to work effectively with individuals from diverse communities and cultures
• Knowledge of human resources practices
• Excellent written and verbal communication skills
• Ability to work on multiple tasks simultaneously
• Excellent analytical skills to facilitate understanding and application of research and statistics in report writing and decision making
• Organizational skills to facilitate effective management of records and data
• Excellent time management skills and ability to meet deadlines
• Ability to use good judgment and think critically
• Ability to use general office hardware and computer software applications, including Workday
• Ability to preserve confidentiality and exercise discretion

• General office setting
• Standard Flex
• Hybrid work, which requires internet connection and any other appropriate network communication technology to perform daily duties
• Considerable phone and computer time, utilizing a Virtual Private Network (VPN) and CRM system

• Ability to work effectively at a computer for up to eight hours daily
• Ability to sit for extended periods of time
• Ability to lift or carry items typically found in an office environment, such as documents or a laptop, usually up to 10-20 pounds
• Regular attendance is a necessary and essential function

Location: Cedar Rapids, IA 52401 (Hybrid: 3 days in office, Tue-Thu every week) Duration: 6 months Pay Range: $20 $25/hour on W2

Assist with the recruitment process for assigned position openings. Focus on supporting recruiters.

Job Description: Role: Talent Acquisition Consultant Bill Rate: $38.00/hr Pay Rate: $7.00- 28.00/hr on W2
Duration: 6 Months
Location : Cedar Rapids, Hybrid ( 3 days from office, Tue-Thru)
Interview: 2 Rounds can be virtual
Laptop Will be provided by Client

JOB SUMMARY: Assist with the recruitment process for assigned position openings. Focus on supporting recruiters, hiring managers, utilizing data to help with hiring strategies, and ensuring positions are filled in a timely manner with the right talent to support business needs.

ACCOUNTABILITIES: These accountabilities are not intended as a complete list of specific duties and responsibilities and do not limit or modify the right of any supervisor to assign, direct, and control the work of employees assigned to this job.

Primary Accountabilities:

Support recruitment initiatives to help acquire talent needed to meet business objectives.
Ensure a positive candidate experience through the recruitment process, including sourcing, recruiting, reference checks, offers, onboarding, and communication.
Build relationships with key stakeholders, including HR and hiring managers, to support recruitment efforts.
Assist in identifying, sourcing, attracting, and screening qualified candidates.
Maintain confidentiality and operate with integrity in a changing environment.
Assist with the recruitment process, including coordinating postings, collecting and screening resumes, conducting phone screens, scheduling interviews, and assisting with reference checks.
Provide support for internal transfer processes in compliance with corporate guidelines or specific agreements.
Help analyze recruitment data to determine effective methods for developing applicant pools.
Consult with hiring managers and HR to ensure employment offers are fair and attractive to candidates.
Apply company programs, practices, and procedures related to recruitment in compliance with laws.

Supervision:

Performs work under the direct supervision of a Manager.

QUALIFICATIONS: The requirements listed below are representative of the experience, knowledge, skills, and/or abilities required to perform this job.

Educational Requirements:

Education Level: Bachelor's Degree in business administration, human resources, or a related area preferred.

Required Experience:

1-2 years of experience in a human resources-related field with an emphasis on recruiting preferred.

Other Requirements:

Must possess a valid driver's license.
Must be willing to travel occasionally.

Knowledge, Skills, and Abilities:

Good communication skills, both verbal and written.
Ability to use web-based recruiting tools, social media, systems, and software.
Ability to work effectively with all levels within the company.
Ability to plan, coordinate, and follow through on multiple tasks.
Ability to work in a fast-paced environment with a sense of urgency.
Ability to work effectively in a diverse work environment.

• Plan, facilitate, and participate in all interviews, or coordinate for other HR team members to sit in on interviews as a backup.
• Screen resumes, applications, and administer applicant testing and assessments, and conduct background checks.
• Manage employee referral process and maintain accurate referral records. Ensure payroll has referral date information for processing referral bonuses.
• Issue offer letters and employee contracts via DocuSign. Maintain DocuSign account, track envelopes, and create templates for HR team use.
• Partner with hiring managers to effectively source qualified candidates, creating strong talent pipelines for SAI's current and future hiring needs. Ensure smooth efficiencies throughout the recruiting process.
• Train hiring managers on hiring policies. Ensure adherence to hiring policies, including obtaining approvals for opening head counts and hiring candidates. Monitor internal (SNAPNET) approval workflows for potential issues and/or roadblocks.
• Schedules and tracks all interviews, offers, and interviewee travel schedules.
• Serve as a primary point of contact for interview candidates and newly signed employees for benefit questions and issues.
• Own HR general email inbox, responding to resumes and requests in a timely fashion.
• Collaborate with the marketing department on employer branding initiatives, updating and monitoring LinkedIn, Glassdoor, and other employer review sites and pages.
• Attend necessary job/recruiting fairs and events.

• Creates and maintains reports of key recruiting metrics including time-to-hire, turnover percentages, ROI of pipelines, etc.
• Maintain and utilize ATS data, systems, and any corresponding HRIS to track recruitment activities, create offer letters, generate repots and data metrics for management.
• Prepare annual headcount reports for SSC.
• Maintain and develop job descriptions and job advertisements.
• Serve as back up to maintaining organizational charts and personnel changes (promotions, demotions, transfers, status changes, wage changes, location changes, title changes, and supervisor changes). Coordinates with IT team on necessary title and reporting updates via JIRA.
• Consistently track hires, terms, and personnel changes and communicate to SMT & HR team regularly.
• Ensure accuracy of employee pay levels and grades, allowing for the accurate and timely processing of payroll.
• Coordinate annual personnel planning process with SMT.
• Assist Payroll Supervisor with headcount reporting and data validation.
• Produce monthly headcount report and quarterly talent dashboards as well complete ad hoc report requests.
• Provide weekly recruitment overview to department directors and HR leadership.
• Analyze HR metrics and data to identify trends, inform decision-making, and measure the effectiveness of HR programs.

• Advise and coordinate with the HR Generalist, Talent & Onboarding on temporary employee processes. Communicate with hiring managers on temporary employee policies. Execute temporary agency contracts. Assist with temp audits and identify risks/liabilities.
• Manages and maintains relationships with supporting external recruiters, executive search firms, and employment agency representatives, including temporary staffing agencies as needed.
• Participate in contract negotiations with recruiting suppliers and platforms (LinkedIn, Indeed, Checkr, professional association job boards, etc.).

• Collaborate with the HR Generalist, Talent & Onboarding in the hand off regarding 1st day HR onboarding details. Serves as backup running new hire orientations and onboarding.
• Coordinate employee relocation process through relocation vendor.
• Support immigration processes, partnering as needed with external counsel to ensure timely delivery of documentation and appropriate support for and information to employees. Maintain immigration files and regularly communicate status and requirements to HR staff, employees, and SSC. Assist with SSC employee transfers.

• Ensure compliance with all applicable federal, state, and local employment laws and regulations.
• Support internal and external HR audits.
• Perform other duties as assigned.

• BS/BA degree in Human Resources, Business, Psychology or related subject required.
• HRCI PHR or SHRM-CP certification preferred.
• Minimum six years administrative experience, preferably in an HR environment, or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
• Minimum three years recruiting experience.

• Able to sit and/or stand for long periods of time.
• Able to work at a computer terminal for long periods of time.
• Able to work extended hours if necessary.
• Able to travel intermittently throughout the United States to visit office sites as necessary and attend recruiting events.

• Strong proficiency with Microsoft Excel, Word, Outlook, and PowerPoint.
• Experience using ADP, LinkedIn, and job posting platforms are preferred.
• Ability to accurately collect, analyze information, and handle data with confidentiality.
• Outstanding communication, interpersonal skills, and able to communicate effectively, orally, and in writing.
• Detail-oriented and have excellent number aptitude.
• Demonstrated skill and experience in the use of ATS platforms and understanding of HR data metrics, processes, and tools.
• Strong character traits required including emotional stability, adaptability, ability to handle stress, cultural and gender sensitivity, and honesty.

• Salary: $75,000-$90,000
• Medical, Dental & Vision Insurance coverage for employees and their families
• Basic Life & AD&D Insurance
• 401k program with company match
• Profit Sharing program (via 401k)
• Holiday & Performance Incentive Bonus program
• Paid Vacation: 10 days per year to start, increases with tenure
• Sick Leave: 1 hour accrued per 30 hours worked for first 30 days, 6.67 hours per month after.
• 14 paid company holidays, 2 floating holidays & birthday off
• Paid Family Leave: 15 days after 12 months of service for FMLA qualifying events
• Company provided EAP
• Company provided subsidy for health/fitness clubs & apps

About Strategic Focus, LLC

Strategic Focus, LLC is a woman-owned HR consulting firm based in Dallas, Texas. We specialize in delivering thoughtful, high-impact human resources solutions to organizations of all sizes, with a focus on compliance, people strategy, and sustainable growth. As a boutique firm, we pride ourselves on providing personalized service, building strong client relationships, and fostering a collaborative, supportive team culture.

Were growingand were looking for a dynamic and driven HR Specialist to join our team! This is a unique opportunity to be part of a small but mighty firm where your contributions will be seen, valued, and impactful. If you're passionate about payroll accuracy, recruiting top talent, and making a difference in the lives of people and organizations, wed love to hear from you.

Department: Human Resources
Reports to: HR Business Partner
Location: Dallas, Texas
FLSA Status: Non-Exempt / Part-Time

Position Overview:

The HR Specialist Payroll & Talent Acquisition is a mid-level role responsible for leading and executing payroll administration and full-cycle recruiting efforts. This position ensures accurate and timely payroll processing while also identifying, sourcing, and attracting top talent to support organizational growth. The ideal candidate is detail-oriented, highly organized, and passionate about delivering a great employee experience from hire to paycheck.

1. Administer bi-weekly or semi-monthly payroll, ensuring accuracy and compliance with federal, state, and local regulations.
2. Maintain payroll records, process wage garnishments, deductions, and adjustments.
3. Coordinate with Finance to reconcile payroll data and respond to audit requests.
4. Serve as the point of contact for employee payroll questions and resolve discrepancies in a timely manner.
5. Manage time and attendance system and ensure proper approval workflows.
6. Stay current on payroll laws, benefits deductions, and tax updates.

1. Partner with hiring managers to understand staffing needs and develop job descriptions.
2. Post job openings on various platforms and proactively source candidates using tools like LinkedIn, job boards, and professional networks.
3. Screen resumes, conduct phone interviews, and coordinate candidate interviews.
4. Maintain a positive candidate experience through timely communication and follow-ups.
5. Support the offer process, background checks, and onboarding coordination.
6. Track metrics and provide regular recruiting updates and insights.

Qualifications

1. Bachelors degree in Human Resources, Business Administration, or related field.
2. 3+ years of experience in HR with a focus on payroll and recruiting.
3. Experience processing payroll in platforms like ADP, Paycom, Gusto, or Paychex.
4. Familiarity with applicant tracking systems (ATS) and sourcing tools.
5. Strong knowledge of employment and payroll laws (FLSA, FMLA, etc.).
6. High level of accuracy, attention to detail, and organizational skills.
7. Excellent interpersonal and communication skills.

Preferred Skills

1. Payroll certification (FPC or CPP) or PHR is a plus.
2. Bilingual in Spanish or another language is a plus.
3. Experience working in a multi-state environment.
4. Strong analytical skills and ability to troubleshoot issues.

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Job Summary

The Municipal Talent Acquisition/HR Specialist is responsible for full-cycle recruitment of a diverse range of positions. This role plays a critical part in attracting, sourcing, screening, and hiring top talent to meet the staffing needs of various municipal departments. The Specialist also serves as a strategic partner to assigned municipal departments, providing comprehensive human resources support and guidance.

Key Responsibilities

• Manage the full recruitment lifecycle for assigned positions, from requisition creation to offer extension and onboarding coordination.
• Partner closely with department heads and hiring managers to understand staffing needs, job requirements, and develop effective recruitment strategies.
• Source qualified candidates through various channels, including online job boards, social media, professional networks, career fairs, and community outreach.
• Conduct thorough candidate screening, including resume reviews, phone interviews, and coordinating in-person interviews with hiring teams.
• Develop and maintain a pipeline of qualified candidates for frequently recruited positions.
• Ensure all recruitment activities comply with federal, state, and local employment laws, as well as city policies and collective bargaining agreements.
• Utilize and optimize the Applicant Tracking System (ATS) to manage candidate flow, track recruitment metrics, and generate reports.
• Prepare and extend job offers, negotiate terms when necessary, and facilitate pre-employment processes (e.g., background checks, drug screenings).
• Participate in employer branding initiatives.
• Provide a positive and professional experience for all candidates, regardless of hiring outcome.
• Stay informed of best practices and trends in talent acquisition, particularly within the public sector.
• Assist with onboarding activities to ensure a smooth transition for new hires.

Qualifications

• Education: Bachelor's degree in Human Resources, Business Administration, Public Administration, or a related field.
• Experience: Minimum of 10 years of progressive experience in HR and talent acquisition, with a strong preference for experience within a municipal, government, or public sector environment.
• Proven ability to manage full-cycle recruitment for a variety of roles.
• Strong understanding of recruitment best practices, sourcing techniques, and candidate assessment methods.
• Familiarity with Applicant Tracking Systems (ATS) and HRIS platforms.
• Excellent interpersonal, communication (written and verbal), and negotiation skills.
• Ability to build strong relationships with hiring managers and candidates.
• Solid knowledge of federal, state, and local employment laws and regulations.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously.

Preferred Qualifications

• Master's degree in a relevant field.
• PHR, SPHR, SHRM-CP, or SHRM-SCP certification.
• Experience with public sector specific recruitment challenges (e.g., civil service rules, union environments).
• Experience in diversity, equity, and inclusion (DEI) recruitment strategies.

• Mid-Senior level

• Contract

• Human Resources

• Government Administration

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