1,231 Senior Executive Assistant jobs in the United States

**Job Title: Executive Assistant**

**Company: AERO OIL CO**

**Location: Remote**

**Job Type: Full-Time (8 hours a day, 5 days a week)**

**About AERO OIL CO:**
AERO OIL CO is a leading company in the oil and gas industry, dedicated to providing innovative solutions and exceptional service to our clients. We are committed to fostering a collaborative and dynamic work environment that encourages professional growth and development. We are currently seeking a highly organized and proactive Executive Assistant to support our executive team.

**Job Summary:**
The Executive Assistant will play a crucial role in ensuring the efficient operation of the executive office. The ideal candidate will possess exceptional organizational skills, strong attention to detail, and the ability to manage multiple tasks in a fast-paced remote environment. This position requires a high level of professionalism and discretion, as well as the ability to communicate effectively with internal and external stakeholders.

**Key Responsibilities:**
- Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Organize and maintain filing systems, ensuring all documents are easily accessible and up to date.
- Assist in the preparation of meeting agendas and take minutes during meetings, distributing them to relevant parties.
- Conduct research and compile data for special projects and reports.
- Handle confidential information with discretion and professionalism.
- Serve as a point of contact for internal and external stakeholders, addressing inquiries and providing assistance as needed.
- Support the team in various administrative tasks, including expense reporting and office supply management.
- Collaborate with other departments to ensure seamless communication and workflow.

**Qualifications:**
- Proven experience as an executive assistant or in a similar administrative role, preferably supporting senior executives.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent written and verbal communication skills.
- Exceptional organizational skills and attention to detail.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Strong problem-solving skills and a proactive approach to challenges.
- Experience in the oil and gas industry is a plus but not required.
- High school diploma required; associate’s or bachelor’s degree preferred.

**What We Offer:**
- Competitive salary and benefits package.
- Flexible remote work environment.
- Opportunities for professional development and growth.
- A supportive and collaborative team culture.

AERO OIL CO is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We are seeking a highly organized, proactive, and detail-oriented Remote Executive Assistant to support our executive leadership. This role involves managing schedules, coordinating meetings, handling communications, and ensuring that the executive's day-to-day operations run smoothly. The ideal candidate is tech-savvy, a strong communicator, and capable of working independently in a fast-paced remote environment.

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel
• Coordinate internal and external meetings, including logistics, agendas, and follow-ups
• Act as a gatekeeper for communications — email, phone, and other correspondence
• Prepare reports, presentations, and other documents as requested
• Handle confidential information with discretion and professionalism
• Conduct research and compile data to support executive decision-making
• Liaise with internal departments, clients, and stakeholders as needed
• Manage expense reports, invoices, and light bookkeeping tasks
• Assist with project management and tracking deadlines or milestones

• Proven experience as an Executive Assistant, Personal Assistant, or similar role (remote experience preferred)
• Excellent verbal and written communication skills
• Proficiency with digital tools (Google Workspace, Microsoft Office, Zoom, Slack, Asana, etc.)
• Exceptional organizational and time management skills
• Ability to prioritize and multitask with a high level of accuracy
• Discretion and confidentiality are essential
• Bachelor's degree preferred, but not required

• Familiarity with virtual collaboration tools
• Project management experience
• Experience supporting C-suite executives
• Ability to adapt quickly and take initiative

• 100% remote – must have a reliable internet connection and quiet workspace
• Flexible hours, but availability during core business hours is required
• Occasional availability for after-hours meetings across time zones may be requested

• Competitive salary based on experience
• Health benefits (if full-time)
• Paid time off and holidays
• Opportunities for growth and advancement

Overview:
The Executive Assistant provides high-level administrative support to executives, ensuring efficient operations and enabling leadership to focus on strategic priorities. This role requires exceptional organizational, communication, and problem-solving skills to manage schedules, coordinate meetings, handle correspondence, and oversee confidential information.

• Manage executive calendars, schedule appointments, and coordinate meetings and travel arrangements.
• Prepare reports, presentations, and correspondence with a high level of accuracy and professionalism.
• Serve as the primary point of contact between executives, staff, clients, and external stakeholders.
• Maintain confidentiality of sensitive information and ensure professional communication at all times.
• Organize and prioritize incoming requests, emails, and documents for executive review.
• Support executive decision-making by gathering, analyzing, and summarizing information.
• Coordinate logistics for board meetings, events, and company functions.
• Track deadlines, follow up on projects, and ensure timely completion of tasks.
• Assist with expense reports, budget tracking, and office operations as needed.

• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• High level of discretion and professionalism when handling confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and productivity tools (e.g., Google Workspace, project management software).
• Ability to multitask, prioritize, and adapt in fast-paced environments.
• Strong problem-solving and decision-making skills.
• Detail-oriented with a proactive and resourceful approach.

• 2–5 years of experience as an Executive Assistant, Administrative Assistant, or similar role.
• Previous experience supporting senior leadership or executives preferred.
• Experience managing complex schedules, travel, and projects.

• Bachelor’s degree in Business Administration, Communications, or related field preferred.
• Equivalent professional experience may be considered.

An Executive Assistant (EA) is a professional who provides high-level administrative support to executives, senior managers, or other key leaders within an organization. They manage schedules, handle communications, and perform various administrative tasks to ensure the efficient operation of the executive’s office and allow the leader to focus on strategic responsibilities.

Key responsibilities of an Executive Assistant include:
- Managing calendars, appointments, and meetings
- Handling correspondence and communication on behalf of the executive
- Preparing reports, presentations, and other documents
- Making travel arrangements and coordinating logistics
- Screening calls and emails
- Assisting with project management and follow-ups
- Handling confidential information with discretion
- Organizing events and conferences

Skills typically required:
- Excellent organizational and time management skills
- Strong written and verbal communication abilities
- Discretion and confidentiality
- Proficiency in office software (e.g., Microsoft Office, email platforms)
- Ability to multitask and prioritize tasks efficiently
- Problem-solving skills and adaptability

Overall, an Executive Assistant plays a vital role in supporting leadership, streamlining operations, and ensuring the smooth functioning of the executive’s professional responsibilities.

An Executive Assistant provides high-level administrative and strategic support to senior executives such as CEOs, directors, or management teams ensuring both day-to-day efficiency and long-term effectiveness. This role entails managing schedules, communications, logistics, and confidential information with precision and discretion.

Administrative & Operational Support

• Manage executive calendars, appointments, and high-priority emails.
• Coordinate travel: book flights, accommodations, ground transportation, and prepare detailed itineraries.
• Prepare and edit documents: reports, presentations, correspondence, and meeting materials.
• Handle phone calls, screen messages, and act as liaison with stakeholders internally and externally. Recruiting
• Organize meetings: schedule, prepare agendas, distribute materials, conduct minutes, and follow up on action items. CareerExplorerSHRMRemotely.jobs
• Maintain organized filing systems (physical and digital) and handle expense tracking or basic bookkeeping. 
  Proven experience (typically 4+ years) in an administrative or EA role supporting senior executives. LinkedInSHRM
• Exceptional communication skills—written and verbal—and strong organizational and multitasking abilities. LinkedInIndeedTallo
• High proficiency with productivity tools (e.g., MS Office, Google Workspace, Zoom) and adaptability to new platforms. RemoteIndeedTallo
• Discretion, professionalism, and the ability to handle unpredictable demands gracefully.
  Experience with budgeting, process development, or project management.

Higgins Energy Alternatives is a leading provider of sustainable energy solutions. We specialize in offering renewable energy sources such as solar, wind, and geothermal to both residential and commercial clients. Our mission is to improve the environment and reduce our carbon footprint by helping individuals and businesses transition to clean energy sources.

We are seeking a highly organized and professional Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional communication skills, both written and verbal, along with a strong ability to multitask and prioritize effectively in a fast-paced environment. As an Executive Assistant, you will play a vital role in ensuring the smooth operation of the executive office by managing schedules, coordinating meetings, and handling correspondence. The position requires a proactive individual who can anticipate the needs of executives and provide solutions before issues arise. Moreover, you will be responsible for preparing reports, conducting research, and assisting with various projects that are critical to the organization's success. A keen eye for detail, coupled with the ability to maintain confidentiality and exercise discretion, is essential in this role. This position offers an opportunity to work closely with senior leadership and gain insights into the strategic direction of the company while contributing to its efficiency and effectiveness.

• Manage executive schedules, including appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Coordinate and organize meetings, including logistics, agendas, and minutes.
• Act as a liaison between executives and internal/external stakeholders.
• Conduct research and compile data to assist executives in decision-making processes.
• Maintain confidentiality of sensitive information and exercise discretion in handling various matters.
• Assist in the planning and execution of events and special projects.
• Prioritizing and managing multiple tasks and responsibilities effectively.
• Maintaining the utmost confidentiality and professionalism at all times.

• Bachelor's degree in business administration or a related field.
• Proven experience as an Executive Assistant or similar role.
• Excellent organizational and time-management skills.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to work independently and as part of a team.
• High level of integrity and discretion when handling confidential information.

This role requires a high level of discretion, excellent organizational skills, and the ability to manage competing priorities in a fast-paced environment. The successful candidate will be a trusted partner, ensuring seamless coordination of business activities and executive-level operations.

Key Responsibilities:

• Manage sensitive and confidential communications with professionalism and discretion.
• Draft and prepare high-level internal and external correspondence materials.
• Coordinate complex domestic and international travel arrangements, including logistics, itineraries, and expense reporting.
• Manage executive calendars, schedule and organize meetings, conference calls, and appointments across multiple time zones.
• Serve as a liaison between executives and internal/external stakeholders.
• Organize high-touch visits, including travel arrangements, accommodations, and detailed agendas for international and VIP guests.
• Coordinate executive events such as dinners, offsites, golf outings, and board meetings.
• Track and process expense reports and related invoices; support budget tracking and office administrative needs.
• Maintain office supply inventory and provide general administrative support as needed.

Qualifications:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree strongly preferred.
• Minimum of 1 year of related experience supporting senior or executives in a corporate environment.
• Exceptional written and verbal communication skills.
• Strong organizational skills with the ability to anticipate needs, prioritize tasks, and meet deadlines.
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with SAP, Workday application , and Concur is a plus.
• Ability to maintain a high level of professionalism and confidentiality.
• Flexible, resourceful, and comfortable managing multiple responsibilities with minimal supervision.
• Japanese language skills (oral and written) and cultural awareness are required.
• Availability to work overtime or outside standard hours when necessary.

We are looking for a diligent senior executive assistant to support management with daily administrative duties. The responsibilities of the senior executive assistant include planning meetings and organizing calendars.

To be successful as a senior executive assistant, you should have excellent organizational skills, be proactive, and possess a professional demeanor. Ultimately, a top-notch senior executive assistant should be equipped with experience, able to tackle any task given to him or her in a timely fashion, and communicate effectively.

Senior Executive Assistant Requirements:

Coordinating calendars.
Scheduling appointments and events.
Acting as a liaison.
Preparing reports and updating internal databases.
Managing travel arrangements.
Managing phone calls and emails.
Distributing internal communication.
Senior Executive Assistant Responsibilities:
High school diploma.
Previous experience as an assistant.
Strong knowledge of office procedures.
Strong interpersonal skills.
Solid knowledge of office management systems.
Must be discrete and maintain confidentiality.
Outstanding organizational skills.
Be proactive.
Must be discrete and maintain confidentiality.
Outstanding organizational skills.
Be proactive.

• Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site

• Four or more years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees

• Experience in overseeing budgets and expenses
• Experience in developing internal processes and filing systems