Explore administrative assistant positions in 81 Administrative Assistant jobs in Chalfont
Executive Administrative Assistant
19103 Philadelphia, Pennsylvania
$60000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in **Philadelphia, Pennsylvania, US**. This role requires exceptional attention to detail, strong interpersonal skills, and the ability to manage multiple priorities with discretion and efficiency. The ideal candidate will be a master of logistics, anticipating needs and ensuring the smooth operation of daily administrative functions.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Coordinate domestic and international travel, including flights, accommodations, visas, and ground transportation.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Handle confidential information with the utmost discretion and integrity.
- Organize and manage executive filing systems, both physical and digital.
- Prepare meeting agendas, take minutes, and track action items.
- Assist with event planning and coordination for team meetings, off-sites, and company gatherings.
- Manage expense reports and budget tracking for assigned executives.
- Act as a liaison between executives and internal/external stakeholders.
- Perform general administrative duties, such as answering phones, managing mail, and ordering supplies.
- Provide a high level of professional service and support, often anticipating needs before they arise.
- Handle ad-hoc projects and tasks as assigned by the executive team.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience supporting C-level executives or senior management.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication abilities.
- Discretion and experience handling sensitive and confidential information.
- Ability to multitask, prioritize, and adapt to changing demands in a fast-paced environment.
- Strong problem-solving skills and a proactive approach.
- Professional demeanor and strong interpersonal skills.
- Experience with travel booking and expense management systems.
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0
Executive Administrative Assistant
19102 Philadelphia, Pennsylvania
$70000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client in **Philadelphia, Pennsylvania, US**, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is pivotal in ensuring the smooth operation of executive functions, managing complex schedules, and facilitating efficient communication across departments. The ideal candidate will demonstrate exceptional professionalism, discretion, and a keen eye for detail, coupled with strong interpersonal and multitasking abilities.
Responsibilities:
Responsibilities:
- Manage and maintain complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, and ground transportation, ensuring cost-effectiveness and adherence to company policy.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Organize and manage internal and external meetings, including preparing agendas, distributing materials, taking minutes, and following up on action items.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, acting as a gatekeeper and liaison.
- Assist with expense report preparation and submission, ensuring timely and accurate processing.
- Maintain confidential files and records, ensuring their organization and accessibility.
- Conduct research and compile information for various projects and executive requests.
- Provide general administrative support, such as managing office supplies, ordering catering, and coordinating event logistics.
- Anticipate the needs of executives and proactively address potential issues.
- Maintain a high level of professionalism and discretion at all times, handling sensitive information with confidentiality.
- Support the onboarding process for new team members as needed.
- Assist with any ad-hoc projects as assigned by senior leadership.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience supporting C-suite executives or senior management in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Excellent written and verbal communication skills.
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
- Discretion and a proven track record of handling confidential information.
- Adaptability and a proactive approach to problem-solving.
- Ability to work independently and collaboratively in a hybrid work environment.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) is essential.
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1
Executive Administrative Assistant
19101 William Penn Annex West, Pennsylvania
$70000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a prestigious corporation within the financial services sector, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role operates on a hybrid model, blending remote work flexibility with essential in-office presence for meetings and operational coordination. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing high-level reports and presentations, and handling confidential information with utmost discretion. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, proficiency in modern office software suites, and outstanding communication abilities. You will act as a key liaison between executives and internal/external stakeholders, ensuring smooth communication and efficient workflow. Responsibilities include scheduling and managing meetings, preparing meeting agendas and minutes, organizing corporate events, managing correspondence, and performing various administrative tasks to support executive functions. This position requires a professional demeanor, a strong work ethic, and the ability to anticipate needs and proactively solve problems. You will be adept at multitasking and prioritizing effectively in a demanding environment. The role is situated in the bustling heart of Philadelphia, Pennsylvania, US , requiring regular collaboration at our corporate headquarters. If you are a polished and results-driven professional seeking to provide top-tier administrative support to C-suite executives, we invite you to explore this rewarding opportunity.
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2
Executive Administrative Assistant
19104 William Penn Annex West, Pennsylvania
$55000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in Philadelphia, Pennsylvania, US . This is a critical role requiring a polished professional with exceptional attention to detail and the ability to manage multiple priorities with discretion and efficiency. The ideal candidate will be responsible for a wide range of administrative and executive support tasks, ensuring the smooth operation of the executive office. Key responsibilities include managing complex calendars, scheduling meetings, coordinating travel arrangements (domestic and international), preparing reports and presentations, screening and prioritizing communications, and maintaining confidential files. You will act as a gatekeeper and liaison between executives, staff, clients, and external partners. A deep understanding of corporate procedures and a commitment to maintaining a high level of professionalism are essential. The role demands excellent communication skills, both written and verbal, and the ability to anticipate needs and provide proactive solutions. This position is based in our Philadelphia office and requires a full-time, in-office presence to facilitate seamless interaction with the executive team and other departments. Your duties will encompass:
Qualifications: A Bachelor's degree or equivalent experience is preferred. A minimum of 5 years of experience as an Executive Administrative Assistant, preferably supporting C-level executives, is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Outstanding organizational and time management skills, with the ability to multitask effectively, are a must. Excellent written and verbal communication skills, along with strong interpersonal abilities, are crucial. Discretion and confidentiality are paramount. Experience with calendar management tools and travel booking platforms is expected. This is a fantastic opportunity to contribute to a high-performing team and gain valuable experience in a corporate environment. Join us in Philadelphia and make a significant impact.
- Managing and coordinating complex executive schedules and appointments.
- Arranging and managing all aspects of domestic and international travel, including flights, accommodation, and itineraries.
- Preparing, editing, and proofreading correspondence, reports, and presentations.
- Screening and prioritizing incoming communications, emails, and phone calls.
- Organizing and coordinating meetings, including preparing agendas, taking minutes, and following up on action items.
- Managing expense reports and processing invoices.
- Maintaining confidential files and records with utmost discretion.
- Acting as a primary point of contact for internal and external stakeholders.
- Providing general office support and assisting with special projects as needed.
Qualifications: A Bachelor's degree or equivalent experience is preferred. A minimum of 5 years of experience as an Executive Administrative Assistant, preferably supporting C-level executives, is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Outstanding organizational and time management skills, with the ability to multitask effectively, are a must. Excellent written and verbal communication skills, along with strong interpersonal abilities, are crucial. Discretion and confidentiality are paramount. Experience with calendar management tools and travel booking platforms is expected. This is a fantastic opportunity to contribute to a high-performing team and gain valuable experience in a corporate environment. Join us in Philadelphia and make a significant impact.
Apply Now
3
Executive Administrative Assistant
19103 William Penn Annex West, Pennsylvania
$60000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in their **Philadelphia, Pennsylvania, US** office. This role is crucial for ensuring the smooth operation of executive functions and requires a meticulous attention to detail. The ideal candidate will possess exceptional communication skills, a strong understanding of corporate etiquette, and the ability to manage complex schedules and confidential information with discretion. Responsibilities will include managing calendars, coordinating meetings and travel arrangements, preparing reports and presentations, screening correspondence, and serving as a primary point of contact for internal and external stakeholders. You will be responsible for maintaining organized filing systems, both physical and digital, and assisting with special projects as assigned.
Qualifications:
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills.
- Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
- Discretion and a high level of professionalism when handling confidential information.
- Experience with travel booking and expense reporting.
- Ability to anticipate needs and work independently.
- A bachelor's degree in Business Administration or a related field is preferred.
Apply Now
4
Executive Administrative Assistant
19104 William Penn Annex West, Pennsylvania
$60000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is searching for a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support. This is a critical role requiring exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment, all from a fully remote setup. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, preparing correspondence, and handling sensitive information with the utmost discretion. Your duties will extend to preparing reports, presentations, and other documents, as well as assisting with project coordination and tracking. You’ll act as a liaison between executives and internal/external stakeholders, ensuring smooth communication and efficient workflow. The ideal candidate is a self-starter, capable of anticipating needs and proactively resolving issues without direct supervision. Proficiency in a range of office software, excellent communication skills, and a professional demeanor are essential. This position offers the opportunity to work closely with senior leadership and contribute significantly to the smooth operation of executive functions, all while enjoying the flexibility of a remote-first position. We are looking for someone who is not only efficient and reliable but also possesses a strong work ethic and a positive attitude. The ability to adapt quickly to changing demands and maintain confidentiality is paramount.
Responsibilities:
Responsibilities:
- Manage complex executive calendars and schedule meetings.
- Coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, reports, and presentations.
- Handle confidential information with discretion and professionalism.
- Act as a liaison between executives and internal/external stakeholders.
- Manage expense reports and invoicing.
- Assist with project management and tracking tasks.
- Conduct research and compile information as needed.
- Organize and maintain electronic and physical filing systems.
- Provide general administrative support to executives and their teams.
- Associate's or Bachelor's degree in Business Administration or a related field, or equivalent experience.
- Minimum of 5 years of experience as an Administrative Assistant, preferably supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Experience with calendar management and travel booking systems.
- Ability to handle multiple tasks simultaneously and prioritize effectively.
- High level of discretion and confidentiality.
- Proven ability to work independently and as part of a remote team.
Apply Now
5
Executive Administrative Assistant
19103 William Penn Annex West, Pennsylvania
$65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in Philadelphia, Pennsylvania, US . This is a critical on-site role requiring exceptional professionalism, discretion, and the ability to manage a wide range of administrative tasks efficiently. The ideal candidate will be adept at calendar management, travel coordination, meeting preparation, and communication flow, ensuring the smooth operation of executive functions. You will serve as a gatekeeper and liaison, representing the executive team with confidence and poise. Responsibilities include managing complex and dynamic calendars, scheduling meetings, and coordinating logistics across multiple time zones; arranging domestic and international travel, including flights, accommodations, and ground transportation, and preparing detailed itineraries; preparing meeting agendas, materials, and presentations, and accurately taking and distributing minutes; screening and prioritizing communications (emails, calls, mail), and drafting professional correspondence; managing expense reports and processing invoices; conducting research and compiling information for reports and projects; maintaining confidential files and records with utmost discretion; anticipating needs and proactively addressing potential issues; and providing general administrative support as required.
Key Qualifications:
Key Qualifications:
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
- Minimum of 5 years of experience providing executive-level administrative support.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Experience with calendar management tools and virtual meeting platforms.
- Strong written and verbal communication skills.
- High level of professionalism, discretion, and confidentiality.
- Ability to multitask, prioritize, and work independently in a fast-paced environment.
- Proactive problem-solving abilities.
Apply Now
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6
Executive Administrative Assistant
19103 William Penn Annex West, Pennsylvania
$65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership within their bustling organization located in Philadelphia, Pennsylvania, US . This role is crucial for ensuring the smooth and efficient operation of executive offices, requiring a high degree of professionalism, discretion, and meticulous attention to detail. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting materials, and handling confidential information with utmost care. A key part of your role will involve preparing correspondence, reports, and presentations, as well as managing expense reports and invoices. You will also serve as a liaison between executives and internal/external stakeholders, requiring excellent communication and interpersonal skills. The ideal candidate will have a proven ability to anticipate needs, prioritize tasks effectively, and work independently in a fast-paced environment. Experience supporting C-suite executives is highly preferred. If you are a master of organization, possess exceptional multitasking abilities, and thrive in a supportive yet demanding role, we want to hear from you.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex and dynamic calendars for senior executives.
- Coordinate and arrange domestic and international travel, including flights, accommodations, and itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Manage expense reporting and processing of invoices.
- Organize and prepare for meetings, including scheduling, room bookings, and preparing agendas and materials.
- Act as a primary point of contact and gatekeeper for executives, screening calls and visitors.
- Handle confidential and sensitive information with the utmost discretion and integrity.
- Assist with special projects and ad-hoc administrative tasks as needed.
- Maintain organized filing systems, both physical and digital.
- Anticipate the needs of the executives and proactively address them.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Administrative Assistant, Executive Assistant, or in a similar support role, preferably supporting C-suite executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively in a high-pressure environment.
- High level of discretion and confidentiality.
- Proactive problem-solving attitude.
- Experience with travel booking and expense management systems.
Apply Now
7
Executive Administrative Assistant
19107 William Penn Annex West, Pennsylvania
$60000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Philadelphia, Pennsylvania, US . This role is crucial for maintaining the smooth and efficient operation of the executive office. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and have a keen eye for detail.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars, scheduling appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, acting as a gatekeeper when necessary.
- Organize and manage internal and external meetings, including preparing agendas, taking minutes, and distributing action items.
- Handle confidential information with the utmost discretion.
- Make travel arrangements, including flights, accommodations, and ground transportation, and prepare detailed itineraries.
- Assist with event planning and coordination for company gatherings and executive functions.
- Manage office supplies and maintain an organized filing system, both physical and digital.
- Serve as a liaison between executives and internal/external stakeholders.
- Perform various administrative tasks, such as data entry, expense reporting, and research.
- Anticipate the needs of the executives and proactively address them.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience providing administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
- Excellent organizational and time management skills, with the ability to prioritize multiple tasks.
- Strong written and verbal communication skills.
- Discretion and diplomacy in handling sensitive information.
- Proactive attitude and ability to work independently with minimal supervision.
- Experience with calendar management tools and virtual meeting platforms.
- A professional demeanor and positive attitude.
- Demonstrated ability to anticipate needs and provide exceptional support.
Apply Now
8
Executive Administrative Assistant
19102 William Penn Annex West, Pennsylvania
$70000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, requiring a dedicated professional who can manage a broad range of administrative tasks with efficiency and discretion. You will be responsible for managing complex calendars, scheduling and coordinating meetings (both internal and external), making travel arrangements, and preparing meeting agendas and minutes. A key aspect of this role involves handling confidential information, managing correspondence, and acting as a primary point of contact for internal and external stakeholders. You will also be tasked with preparing reports, presentations, and other documents, often requiring research and data compilation. The ideal candidate possesses exceptional communication skills, both written and verbal, along with a keen eye for detail and strong problem-solving abilities. Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) is mandatory, as are strong organizational skills and the ability to multitask effectively in a fast-paced environment. Experience with virtual collaboration tools and project management software is highly beneficial. You should be adept at anticipating needs, taking initiative, and working independently with minimal supervision. A minimum of 5 years of experience supporting C-level executives or senior management is required. Discretion, professionalism, and a client-service orientation are paramount. This role offers a unique opportunity to contribute to the success of top executives from a remote setting, providing crucial support that enables them to focus on strategic initiatives. You will be an integral part of the team, ensuring seamless operations and effective communication across the organization. We are looking for someone who is adaptable, resourceful, and committed to maintaining the highest standards of administrative excellence. The ability to manage competing priorities and maintain composure under pressure is essential for success in this demanding role.
Apply Now
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