323 Virtual Assistant jobs in the United States

We are seeking a highly organized, detail-oriented, and dependable Remote Clerical Administrative Assistant to provide essential day-to-day administrative and clerical support to our team. This position plays a key role in ensuring smooth internal operations by handling a range of office tasks—remotely.

As a Clerical Administrative Assistant, you will work behind the scenes to help keep records accurate, communication flowing, and team activities on track. From data entry and document prep to email correspondence and calendar coordination, your role is vital to keeping our digital office running efficiently.

This role is ideal for someone who is self-motivated, computer-literate, and enjoys working in a structured yet flexible remote environment.

• Perform general clerical duties including filing, organizing digital records, scanning, and data entry
• Assist with the preparation of reports, presentations, memos, and other documents
• Draft, proofread, and edit emails, forms, and correspondence for clarity and accuracy
• Maintain and update digital filing systems, databases, and spreadsheets (e.g., Excel, Google Sheets)
• Manage incoming emails, inquiries, and phone messages; forward or respond as needed
• Coordinate appointments, virtual meetings, and calendars using tools such as Google Calendar or Outlook
• Support HR, finance, or marketing teams with basic admin tasks (e.g., formatting documents, scheduling interviews, invoice entry)
• Track office supply levels (if applicable) and assist with placing orders or managing vendors
• Upload and organize company files to cloud storage systems like Google Drive, Dropbox, or SharePoint
• Assist in organizing virtual events, webinars, and internal team functions
• Maintain confidentiality of sensitive company and employee information at all times

We are seeking a highly organized, detail-oriented, and dependable Remote Clerical Administrative Assistant to support our team with day-to-day administrative and clerical tasks. In this role, you will play a key part in maintaining smooth office operations by managing documentation, scheduling, data entry, communication, and other essential support duties — all from a remote work environment.

This position is ideal for a self-motivated individual who thrives in a fast-paced environment and has excellent communication and multitasking skills. You will be the backbone of our administrative support and an integral part of ensuring workflow efficiency across departments.

• Perform general clerical and administrative duties including data entry, document management, and file organization
• Prepare, format, proofread, and distribute correspondence, reports, forms, presentations, and other documents
• Manage digital filing systems and ensure all records are updated and easily accessible
• Schedule and coordinate meetings, appointments, and conference calls, including calendar management for executives or teams
• Handle internal and external communications, including responding to emails, routing inquiries, and providing timely follow-ups
• Support onboarding/offboarding processes by preparing materials, coordinating logistics, and updating personnel records
• Assist with travel arrangements and expense reports as needed
• Compile and prepare data for reports, presentations, or database entries
• Monitor office supply levels (virtual or physical) and place orders as needed

We are seeking a reliable and organized Clerical Administrative Assistant to provide essential administrative and clerical support to our team. This role is ideal for someone who is detail-oriented, efficient, and able to handle a variety of office tasks with professionalism and accuracy.

As a key support role within the organization, you will help ensure smooth day-to-day operations by managing documents, scheduling appointments, handling phone calls, and performing data entry duties.

• Answer and direct incoming phone calls and emails
• Greet clients and visitors professionally (if on-site)
• Schedule meetings, appointments, and maintain calendars
• Perform accurate data entry and maintain digital and physical filing systems
• Prepare and format documents, memos, and reports
• Order office supplies and manage inventory levels
• Organize and maintain office records, files, and databases
• Assist in processing invoices, expense reports, and billing
• Coordinate with internal departments for administrative support
• Ensure office equipment is functioning and assist with troubleshooting basic issues

We are looking for a detail-oriented and highly organized Remote Clerical/Administrative Assistant to support our team with day-to-day administrative and clerical tasks. The ideal candidate will be proactive, self-motivated, and capable of managing multiple responsibilities efficiently in a remote work environment.

• Perform general administrative duties such as data entry, filing, scanning, and maintaining digital records.
• Manage calendars, schedule meetings, and coordinate appointments.
• Draft, format, and proofread internal and external communications.
• Prepare reports, presentations, and spreadsheets as needed.
• Maintain organization of shared files and folders.
• Respond to emails and phone inquiries promptly and professionally.
• Assist in preparing documents, forms, and reports for internal and external use.
• Support other departments with administrative tasks as required.

• Proven experience in an administrative, clerical, or office assistant role.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace (Docs, Sheets, Calendar).
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Comfortable working independently in a remote environment.
• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.

We are seeking a highly organized and detail-oriented Office Assistant to support daily administrative tasks and ensure smooth office operations. The ideal candidate will be responsible for performing a variety of clerical duties, maintaining files, managing communications, and supporting staff across departments.

• Answer and direct phone calls and emails in a professional manner
• Greet and assist visitors, clients, and staff
• Maintain and update filing systems, databases, and records
• Schedule appointments, meetings, and manage calendars
• Order and manage office supplies and inventory
• Assist in preparing reports, presentations, and correspondence
• Handle incoming and outgoing mail and deliveries
• Support basic bookkeeping and expense tracking tasks
• Assist with data entry and document preparation
• Perform other administrative support tasks as needed

• High school diploma or equivalent (Associate's or Bachelor's degree a plus)
• Proven experience as an office assistant or in a relevant administrative role
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team
• Professional appearance and demeanor

We are seeking a highly organized and detail-oriented Clerical Administrative Assistant to provide administrative support to our team. The successful candidate will be responsible for a variety of tasks, including scheduling, data entry, document management, and general office duties.

Key Responsibilities:

• Provide administrative assistance, including answering phone calls, responding to emails, and greeting visitors
• Schedule appointments, meetings, and travel arrangements for staff members.
• Maintain organized filing systems, both physical and electronic
• Prepare documents, reports, and correspondence
• Perform data entry tasks and manage databases
• Order office supplies, manage inventory, and perform general office duties
• Assist with special projects, such as research, data analysis, or event planning

Requirements:

• Education : High school diploma or equivalent required; associate degree or certification preferred

• Work Experience: 1-2 years of experience in an administrative or clerical role

  
  Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent organizational, time management, and multitasking skills
• Strong written and verbal communication skills
• Ability to work well in a team environment and build effective relationships with colleagues and clients

What We Offer:

• Competitive hourly rate
• Opportunities for professional growth and development
• Collaborative and dynamic work environment

Office Assistant

We are looking for a dependable and highly organized Office Assistant to provide administrative and clerical support to our team. The Office Assistant will play a key role in ensuring the smooth day-to-day operations of the office by handling scheduling, communication, filing, and general office tasks. This role is perfect for someone who is detail-oriented, professional, and enjoys supporting others in a fast-paced environment.

Responsibilities

 • Answer and direct phone calls, emails, and other correspondence.

 • Schedule and coordinate meetings, appointments, and travel arrangements.

 • Maintain and organize filing systems (both digital and physical).

 • Prepare reports, memos, invoices, and other documents as requested.

 • Order and manage office supplies to ensure smooth operations.

 • Assist with basic bookkeeping and expense tracking.

 • Support HR and management with onboarding, recordkeeping, and administrative tasks.

 • Greet visitors and clients and ensure a welcoming environment.

 • Perform general clerical duties, including photocopying, scanning, and data entry.

 • Assist with special projects and additional tasks as assigned.

Qualifications

 • High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).

 • Proven experience as an office assistant, administrative assistant, or similar role.

 • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace.

 • Strong organizational and time management skills.

 • Excellent written and verbal communication abilities.

 • Attention to detail with the ability to multitask effectively.

 • Professional and friendly demeanor with strong customer service skills.

 • Basic knowledge of bookkeeping or HR support is a plus.

 • Ability to handle confidential information with discretion.

Key Skills

 • Administrative and clerical support

 • Organization and multitasking

 • Communication (written and verbal)

 • Proficiency with office software

 • Problem-solving and adaptability

 • Professionalism and customer service

 • Confidentiality and discretion

Benefits

 • Competitive salary and performance bonuses

 • Health, dental, and vision insurance

 • Paid holidays, vacation, and sick leave

 • Professional training and career development opportunities

 • Supportive and collaborative team environment

Additional Information To Include:

Salary varies from $30/hr

Benefit include Health, AD&D Insurance,401k plans

Job Summary:
The Administrative / Office Assistant provides essential clerical and organizational support to ensure smooth daily operations. This role involves managing office tasks, assisting with documentation, coordinating schedules, and maintaining effective communication between departments.

• Answer and direct phone calls, emails, and other correspondence.
• Maintain organized filing systems—both physical and digital.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and edit documents, reports, and presentations.
• Greet and assist visitors, clients, or staff in the office.
• Manage inventory of office supplies and place orders when necessary.
• Handle data entry, record-keeping, and database updates.
• Assist with basic bookkeeping tasks such as invoicing or expense tracking.
• Support team members with administrative projects and other duties as assigned.

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• Proven experience as an administrative assistant, office assistant, or similar role.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic computer applications.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving abilities.

Job Title: Office Assistant
Location: Remote
Employment Type: Full-Time
Job Reference ID: OA1102

About AlvesCo Construction Inc:
AlvesCo Construction Inc. is a trusted, Massachusetts-based general contracting company specializing in residential construction, home additions, remodeling, and custom builds. With over a decade of experience and a reputation for craftsmanship, integrity, and clear communication, we are committed to delivering top-tier service and high-quality results for homeowners across the region.

Position Overview:

We are currently seeking a reliable and detail-oriented Remote Office Assistant to join our administrative team. This individual will play a key role in supporting the daily operations of our growing business by ensuring timely communication, accurate document management, and smooth coordination between internal teams and clients. The ideal candidate will be highly organized, tech-savvy, and comfortable working independently in a remote environment.

Key Responsibilities:

-- Manage and respond to incoming calls, emails, and online inquiries in a professional manner
-- Coordinate appointments, team calendars, and virtual meetings
-- Assist in preparing project estimates, client communications, and basic reporting
-- Maintain digital filing systems and update project records
-- Support the processing of contracts, permits, and job documentation
-- Assist with bookkeeping tasks such as invoice tracking and expense reporting
-- Provide general administrative support to project managers and office leadership
-- Handle confidential information with discretion and accuracy

Required Qualifications:

-- High school diploma or equivalent; associate’s degree or administrative certification preferred
-- Minimum 1–2 years of experience in an administrative, office assistant, or remote support role
-- Strong written and verbal communication skills
-- Proficiency with Microsoft Office Suite, Google Workspace, and online file management
-- Experience with project management or construction software (preferred but not required)
-- Ability to multitask, prioritize responsibilities, and meet deadlines in a remote work setting
-- Self-motivated, dependable, and detail-oriented

Why Join Us:

-- Flexible, remote work environment
-- Collaborative and supportive team culture
-- Opportunity to contribute to a growing company with strong values
-- Exposure to residential construction and project-based operations