1,419 Accounts Assistant jobs in the United States

HH Fund is seeking a skilled AP Assistant to provide direct support for processing various types of accounts payable transactions and some collection duties with a high level of accuracy for multiple Housing Apartment Buildings throughout the United States. This role will report to a AP Manager and will be based in Silver Spring, MD.

Responsibilities

• Perform the day to day processing of accounts payable invoices to ensure that transactions are processed accurately and that vendors are paid timely.
• Enter invoices for a specific set of entities.
• Obtain appropriate approval for payment of invoices received.
• Ensure transactions comply with financial policies and procedures.
• Responsible for the accurate coding and timely processing of invoices, including imports from other programs.
• Investigate and resolve all discrepancies associated with the processing of invoices.
• Send out collection letters.
• Other tasks as assigned.

Required Skills

• At least 1 year relevant experience in Accounts Payable.
• Bachelor's Degree, preferred in accounting or financial discipline
• Computer skills including the ability to operate computerized accounting and Microsoft Office programs.
• Ability to maintain confidentiality concerning financial data.
• Must possess strong communication skills to handle diverse scenarios, including vendor disputes and coordinating with internal teams.

Preferred Skills:

• Real Estate Property Accounting Experience
• Real Page Property Management Software
• Quickbooks
• AvidXchange

Who We are:

HH-Fund focuses on investing and managing student housing apartments in the United States, along with full range of student services. HH-Fund has a “value-add” strategy that includes launching a lease-up marketing plan for vacant units, attracting international students and reducing operating cost to improve management efficiency.

What Makes YOU an Ideal Candidate:

• Meticulous and self-motivated individual with good interpersonal skills.
• Ability to meet tight deadlines and manage high volume transactions.
• Excellent written and verbal communication skills.
• Ability to multi-task.
• Open to change and willing to learn new skills.
• Ability to follow up on pending issues.
• Analytical and problem-solving skills.
• Attention to detail and high level of accuracy.
• Demonstrated ability to plan and organize your own work activities, manage time efficiently and follow policies and procedures.
• Motivated self-starter.

Salary: $55,000 - $62,000 DOE

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

HH Fund is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind: HH Fund is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, military or veteran status, or any other status protected by applicable law. Applicants must be currently authorized to work in the United States for any employer.

We are looking for a detail-oriented and reliable Accounting Support / Accounts Payable Assistant to join our finance team. This role is responsible for supporting day-to-day accounting functions, with a strong focus on accounts payable processes. The ideal candidate will have a solid understanding of accounting principles, excellent organizational skills, and the ability to work independently or as part of a team.

• Process accounts payable invoices accurately and in a timely manner
• Match purchase orders with invoices and verify receipt of goods/services
• Prepare and process electronic transfers and payments (ACH, wire, checks)
• Maintain vendor files and manage vendor communications
• Assist with monthly closing processes and account reconciliations
• Review and code expense reports in accordance with company policy
• Assist in data entry and maintenance of accounting records and documents
• Respond to internal and external inquiries regarding payments and invoices
• Support audits by preparing required documentation and reports
• Collaborate with the finance team to improve accounting processes and systems

• 1–3 years of experience in an accounting or accounts payable role
• Knowledge of basic accounting principles (GAAP preferred)
• Familiarity with accounting software (e.g., QuickBooks, Xero, NetSuite, SAP)
• Proficient in Microsoft Excel and other Office applications
• High attention to detail and strong organizational skills
• Ability to handle confidential information with integrity
• Excellent communication and problem-solving skills
• Associate degree in Accounting, Finance, or a related field (Bachelor’s preferred)

HH Fund is seeking a skilled AP Assistant to provide direct support for processing various types of accounts payable transactions and some collection duties with a high level of accuracy for multiple Housing Apartment Buildings throughout the United States. This role will report to a AP Manager and will be based in Silver Spring, MD.

Responsibilities

• Perform the day to day processing of accounts payable invoices to ensure that transactions are processed accurately and that vendors are paid timely.
• Enter invoices for a specific set of entities.
• Obtain appropriate approval for payment of invoices received.
• Ensure transactions comply with financial policies and procedures.
• Responsible for the accurate coding and timely processing of invoices, including imports from other programs.
• Investigate and resolve all discrepancies associated with the processing of invoices.
• Send out collection letters.
• Other tasks as assigned.

Required Skills

• At least 1 year relevant experience in Accounts Payable.
• Bachelor's Degree, preferred in accounting or financial discipline
• Computer skills including the ability to operate computerized accounting and Microsoft Office programs.
• Ability to maintain confidentiality concerning financial data.
• Must possess strong communication skills to handle diverse scenarios, including vendor disputes and coordinating with internal teams.

Preferred Skills:

• Real Estate Property Accounting Experience
• Real Page Property Management Software
• Quickbooks
• AvidXchange

Who We are:

HH-Fund focuses on investing and managing student housing apartments in the United States, along with full range of student services. HH-Fund has a value-add strategy that includes launching a lease-up marketing plan for vacant units, attracting international students and reducing operating cost to improve management efficiency.

What Makes YOU an Ideal Candidate:

• Meticulous and self-motivated individual with good interpersonal skills.
• Ability to meet tight deadlines and manage high volume transactions.
• Excellent written and verbal communication skills.
• Ability to multi-task.
• Open to change and willing to learn new skills.
• Ability to follow up on pending issues.
• Analytical and problem-solving skills.
• Attention to detail and high level of accuracy.
• Demonstrated ability to plan and organize your own work activities, manage time efficiently and follow policies and procedures.
• Motivated self-starter.

Salary: $55,000 - $62,000 DOE

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

HH Fund is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind: HH Fund is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, military or veteran status, or any other status protected by applicable law. Applicants must be currently authorized to work in the United States for any employer.

This is a remote position.

Accounts Payable Assistant (Intern) – Remote, Part-Time

Kickstart Your Finance Career with Us – Fully Remote & Entry-Level Friendly!

Are you detail-oriented, organized, and interested in gaining experience in finance and accounting? We’re seeking motivated and enthusiastic individuals to join our team as Remote Accounts Payable Interns. No prior experience? No problem! We believe in nurturing talent and providing comprehensive training to help you succeed. This is a fantastic opportunity to learn about accounts payable processes in a supportive, remote environment.

What You’ll Do:

- Assist in processing invoices and expense reports

- Support the accounts payable team with data entry and record keeping

- Verify invoice accuracy and resolve discrepancies

- Help maintain and update accounts payable records

- Support vendor communication and payment scheduling

- Assist with check mailing and payment distribution

- Learn about financial workflows and internal controls

- Grow your skills through ongoing training and mentorship

What We’re Looking For:

- No previous experience needed — we provide training!

- Strong attention to detail and organizational skills

- Good communication skills and a proactive attitude

- Eagerness to learn about finance and accounting processes

- Ability to work part-time remotely with flexible hours

What We Offer:

- Fully remote, part-time schedule with flexible hours

- Comprehensive onboarding and ongoing support

- Equipment provided to facilitate your work

- Training bonus to reward your commitment and growth

- Opportunities to develop skills for future career advancement in finance

- Competitive stipend or hourly rate

Ready to gain valuable experience in accounts payable from anywhere? Apply today and take the first step toward your finance career with us!

Financial Administration Senior Analyst at Citigroup, Inc summary:

The Financial Administration Senior Analyst, Assistant Vice-President, oversees expense budget analysis, client reporting, and fund expense payments ensuring compliance with GAAP and SEC regulations. They coordinate monthly and annual excise distributions, year-end tax reporting, and support financial statement and SEC filings preparation. The role involves leading team training, managing client projects, implementing process improvements, and maintaining strong internal and external client relationships.

• Are the primary contact for clients; respond proactively to internal and external client inquiries
• Are responsible for timely and accurate expense budgeting and payments
• Coordinates and reviews the monthly and annual excise distribution process
• Oversee monthly and quarterly client reporting (e.g. Total Returns and preparation of Board reports)
• Coordinates fund year-end reporting (e.g. 1099-NEC and ICI Reporting)
• Support the preparation of financial statements and SEC filings (e.g. N-PORT, N-MFP, N-CSR, N-CEN and 24F-2, N-1A etc.)
• Demonstrate an advanced understanding of investment types, mutual funds, ETFs and financial markets
• Lead training sessions to increase the team's knowledge
• Identifies and/or implements process improvements to reduce risk and improve efficiency
• Manage client projects and initiatives
• Participates in department committees and other initiatives

• Bachelor's Degree in Accounting, Finance, or business-related area or equivalent work experience
• 5-7 years accounting or reporting experience in the registered investment company or financial services industry
• Prior team lead or supervisory experience preferred
• Experience with FIS InvestOne fund accounting platform, including MBOR and OLE functionality, is a plus
• Experience with Confluence Unity platform, including Publishing and Workbook functionality, is a plus
• Advanced experience working with Microsoft Office applications required, specifically Excel

• Excellent attention to detail, a sense of urgency for deadlines, and solid organizational skills
• Excellent written and verbal communication skills and interpersonal skills to foster client and internal relationships
• Oversee the completion of daily workflow in accordance to internal controls and procedures
• Proactively balance team resources and workflow requirements
• Willingness to work outside of normal work hours when necessarily, particularly during peak cycles
• Conduct monthly coaching/feedback sessions with direct staff
• Escalate issues timely and appropriately to senior management
• Develop/deliver executive summary reporting to senior management and clients
• Oversee projects effectively
• Motivated to continuous self-improvement
• Ability to promote a positive working environment and influence others to embody the Citi Culture

Keywords:

financial administration, expense budgeting, fund accounting, client reporting, SEC filings, GAAP compliance, budget analysis, investment companies, financial statements, process improvement

Job Description

OUR CLIENT:

Our client is one of Macon, GA's premier commercial building contractors. They provide general contracting, design/build, construction management, and engineering. They have worked in all markets: commercial, education and campus, health care and life sciences, hospitality, municipal / government/military, and retail. They are proud of their history, experience, and strong reputation for quality and integrity. Due to growth, we are seeking a back-office talent for their team.

OVERVIEW

This position consists of inputting data or information in our software system and spreadsheets. You will be working closely with management and our accounting team members to ensure all invoices, pay applications and accounts payable inquiries flow smoothly and efficiently in accounting.

The ideal candidate will be flexible and have a positive mindset. A high level of professionalism and confidentiality are crucial to this role. The candidate must be a self-starter with the ability to handle a high volume of transactions.

There is an opportunity for growth for the right individual.

RESPONSIBILITIES

· Compile, sort, and verify the accuracy of data before entry

· Enter accounts payable transactions quickly and accurately

· Compare data with source documents and reconcile batch balances

· Identify errors and work with management for a resolution

· Create and maintain Excel spreadsheets

· File Accounts Payable documents

COMPETENCIES AND ATTRIBUTES:

· Integrity – Job requires being honest and ethical

· Detail-oriented – diligent with all data entries and thoroughness in completion of your tasks

· Dependability – Job requires being reliable, responsible and dependable and fulfilling obligations

· Cooperation – Job requires being pleasant with our team members, vendors and clients and displaying a good-natured, cooperative attitude.

EDUCATION:

· High school diploma or equivalent required

· Associate degree/office training preferred

EXPERIENCE:

· Minimum of 2 years of office/data entry or equivalent experience required.

· Please email your resume and work references.

If this sounds like your next role please apply here and let's have a confidential conversation.

Looking forward to speaking with you!