746 Executive Administrative Assistant jobs in New York

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.

Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.

How will you make an impact in this role?

• Be a scheduler: maintaining calendars using a high level of integrity, managing across senior leaders of American Express. Proactively and independently review calendar for conflicts that might occur in future weeks and make necessary adjustments.
• Be a communicator: serve as the initial liaison for internal and external senior leaders.
• Be a team member: actively participating in team meetings, managing organization charts and also maintaining departmental distribution lists.
• Be an influencer: assisting peers with process-related questions and best practices.
• Be an inventory manager: managing departmental assets, supplies & services procurement and other administrative support tasks.

Minimum Qualifications:

• Track record as an administrative assistant.
• Attention to Detail: Excellent organization and prioritization skills with strong attention to detail and accuracy, particularly calendaring.
• Executive communication: Demonstrated ability to interact with leaders and stakeholders in a way that represents the team well and handle confidential and sensitive information with discretion and integrity.
• Sound judgement: Able to juggle the multiple day-to-day responsibilities of the office and prioritize appropriately.
• Proactivity: Ability to take the initiative to anticipate the needs of the management team.
• Calm under pressure: Ability to stay in control of a complex workload and with a sense of urgency when needed.
• Office Skills: Highly proficient Outlook, Excel, Word and PowerPoint.

Preferred Qualifications:
- Amex Solutions: Knowledge of Platforms such as Concur, Reserve, Cisco/WebEx, Ariba, Navigator, Payroll, TechCare) preferred.

Salary Range: $31.49 to $49.28 hourly + bonus + benefits

The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors.

We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:

• Competitive base salaries
• Bonus incentives
• 6% Company Match on retirement savings plan
• Free financial coaching and financial well-being support
• Comprehensive medical, dental, vision, life insurance, and disability benefits
• Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
• 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
• Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
• Free and confidential counseling support through our Healthy Minds program
• Career development and training opportunities

For a full list of Team Amex benefits, visit our Colleague Benefits Site.

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

US Job Seekers - Click to view the "Know Your Rights" poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window:

Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.

Position Title

Executive Administrative Assistant

Location

New York, NY 10018

Job Summary

This position is responsible for enhancing the Executive's effectiveness by providing information management support, administrative support and organizational support to the executive. This position will be responsible for handling a wide range of administrative and executive support related tasks working independently and with little or no supervision. This position will interact with staff (at all levels) in a fast paced environment, sometimes under pressure and must remain flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. This position will be responsible for gathering information to prepare reports, assisting with the planning of events, managing and directing certain inquiries, managing and prioritizing meetings for the executive and assisting with the creation of timely communications within the division.

Pay Range: $ $ 51.38Pay Range: Local Minimum Wage - 0.00 - 0.00

Job Responsibilities:

• Develop and distribute reports, collect and analyze information, prepare presentation materials which may include multi-media applications
• Organize written and verbal communication, draft letters and documents, take meeting minutes, oversee maintenance and organization of recordkeeping and filing. Effectively communicate announcements to the division and executive leadership
• Make travel arrangements, manage calendars and prioritize meeting requests for an orderly schedule
• Interface with other leaders, stakeholders, and vendors for business overviews, presentations and onsite visits.
• Conduct special projects, as needed, including organizing team and culture building events
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies
• Performs special projects, and additional duties and responsibilities as required.
• Consistently adheres to regulatory and compliance policies and standards linked to the job as listed and complete required compliance trainings. Accountable to maintain compliance with applicable federal, state and local laws and regulations.

JOB REQUIREMENTS

Required Qualifications:

• Education level required: High School Diploma, GED, or foreign equivalent.
• Minimum experience required: 2+ Years of professional experience or at least 5+ years of comparable support experience

Preferred Qualifications:

• Education level preferred: Undergraduate Degree (4 years or equivalent)

Job Competencies:

• Self-starter, self-directed and influential who works well under pressure
• Team player with the ability to create structure amidst a leadership team with different working styles.
• Excellent written and verbal communication skills with the ability to maintain confidential information.
• Expertise using Email, Excel, Word, Adobe, Visio, PowerPoint or equivalent presentation software.
• Proven ability to use independent judgment required to plan, prioritize, and organize a diversified workload for executive management.
• Ability to multi-task and work under pressure in a time constrained environment.
• Demonstrated interpersonal skills to handle sensitive and confidential matters.
• Proven analytical skills to gather and summarize data for reports, find solutions to challenges and prioritize work.
• Ability to work overtime if business needs require.Physical demands (ADA): No unusual physical exertion is involved.

Flagstar is an Equal Opportunity Employer.

Flagstar provides teammates access to a variety of benefits including medical, dental, vision, life, and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information:

Benefits | Flagstar Bank

Flagstar is an Equal Opportunity Employer

Flagstar provides teammates access to a variety of benefits including medical, dental, vision, life, and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information:

Benefits | Flagstar Bank

Title: Executive Administrative Assistant

Duration: 06+ Months with Possible Extensions

Location: New York, NY 10282

Job Summary & Responsibilities:

• Provide administrative support in a team-oriented environment; Flexibility to support varying teams and cover where necessary
• Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls
• Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner
• Coordinates domestic and international travel arrangements as required, including visa procurement, and processes expense reports or related invoices in a timely manner.
• Arrange internal and client meetings on and off the Client campus – working with conference services to book conference rooms and catering, register guests, ensure materials organized
• Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested
• Handles highly confidential and sensitive client information with utmost discretion.
• Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
• Adhere to Compliance regulations and gain the relevant approvals

Qualifications:

• Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector or government.
• Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information.
• Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
• Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
• Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
• Extreme attention to detail and organizational skills, with ability to prioritize tasks.
• Quick learner and self-starter with excellent anticipation skills.
• Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.
• Highest degree of integrity, professionalism, and diplomacy is required.
• Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required.
• Familiar with expense platforms such as SAP Concur
• Supportive team player with a positive attitude.
• 3-5 years of experience

Job Description
JOB-18617 Exec. Secretary / Administrative Asst. 26-01

Description:
Hudson Valley Community College is seeking qualified professionals who possess both analytical and interpersonal skills. The ideal candidates would have a high level of database knowledge, customer services skills and experience working in an office setting.

In order to be considered an applicant for this position you must meet the minimum qualifications as stated in this announcement. HVCC does not support Visas. Applicants must currently hold an unrestricted employment authorization to work in the United States and appointment will be contingent upon completion of a background check.

Qualifications:
An Associate's Degree in Business Administration and one to three years of experience in a related field.

Duties and Responsibilities as Assigned:
Experience with maintaining, updating and inputting data into multiple database systems.

Extracts and curates data from multiple database systems in a way that is easy to understand and with little oversight.

Knowledge of time and attendance.

Develops and communicates reports and policies for both the assigned and other departments as necessary.

Performs routine office and clerical duties for the assigned office and assists other departments.

Ability to research and assists other staff with researching and development.

Provides customer service to students and other staff members.

Answers to Frequently Asked Questions in Regards to:

• Full Time Hours: Depending on the department of the open position, hours will be 8:00am - 4:30pm or 8:30am - 5:00pm. Both have an hour-long lunch. Exact hours will be specified in the individual job description.
• Part Time Hours: Part time hours would total 19 hours a week. The hours for the day are dependent on the specific needs of the department. Hours for part time work is specified on each individual job description.
• Parking: On-site parking is available and it is free to all employees.
• Other Transportation Options: CDTA has a bus stop right in front of HVCC on Vandenburgh Ave.
• Database Systems: Ellucian (Banner), Brightspace, Microsoft Office Products (Excel, Word etc.).
• Remote Work Availability: All positions are expected to report on site to the HVCC campus. No remote work is available at this time.

Company Description
Established in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey.

Our extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country.

We are dedicated to recruiting candidates who consistently exceed our customers' expectations. Our diverse

Established in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey. Our extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country. We are dedicated to recruiting candidates who consistently exceed our customers' expectations. Our diverse

Private Equity firm in Midtown, Manhattan is seeking to hire a Temp Executive/Administrative Assistant to support to several senior and mid-level professionals. This position will start early October 2025, require 5 days in office. Hours 9:00am-5:00pm, with 1 hour lunch. Temp duration is up to two months with potential to extend. **some training in Greenwich, CT.

Responsibilities:

• Manage and organize complex calendars; schedule internal and external meetings, arrange calls, resolve any scheduling conflicts
• Handle all incoming calls, take and deliver accurate messages
• Coordinate international and domestic travel including flights, hotel reservations, ground transportation, dining reservations; prepare detailed itineraries as needed
• Complete monthly expense reports and track any follow-up that is required in a timely basis
• Greet guests and assist with the set up and planning of meetings (including making food and beverage arrangements and post meeting clean-up)
• Assist in the coordination and preparation of materials for meetings, including agendas, presentations, and documents
• Organize personal files
• Manage contacts (add and edit contact list)
• Manage sensitive matters with a high level of confidentiality and discretion
• Manage and prioritize multiple tasks and deadlines effectively
• Additional projects and duties as they arise

Qualifications:

• Bachelor's Degree
• 3+ years of related experience working in an assistant role supporting teams
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Excellent written and verbal communication skills
• Strong organizational skills, time-management skills and attention to detail
• Positive attitude and "can do" approach
• Proactive and strong work ethic - Excellent judgement and resourceful
• Ability to function well in a high-paced and pressured environment
• Ability to use discretion, confidentiality, and good judgment to handle professional and personal matters
• Ability to work in the office five days a week

Compensation

• $40-$44/hour pay rate

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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