9,579 Clerical Assistant jobs in the United States
Clerical Assistant

Posted today
Job Viewed
Job Description
**Location:** UNIVERSITY OF ILLINOIS CHICAGO CAMPUS - 49852098
**Workdays/shifts** **_:_** Weekdays - morning shifts. More details will be provided during the interview process.
**Employment Type:** Full-time
**Pay Range:** $20.00 per hour - $23.00 per hour
University students with restrictions on number of hours they can work, including international students, should apply for open student worker positions at the school they attend. You can search student worker jobs here ( with SodexoMagic is more than a job; it's a chance to be part of something greater because we believe our everyday actions have a big impact. You belong in a company that allows you to act with purpose and thrive in your own way.
**What You'll Do:** As a Clerical Assistant at SodexoMagic, you are problem solvers and detail orientated. We will rely on your expert knowledge to identify and maintain documents.
**Responsibilities include:**
+ Complete the clerical tasks assigned by the supervisor in accordance with corporate guidelines.
+ Performs activities such as photocopying, compiling records, filing, tabulating, posting information and scheduling appointments
+ May receive, count and deposit cash as needed
+ Provide accurate, friendly, quality service to customers/clients when processing customer/client transactions.
+ Attends work and shows for scheduled shift on time with satisfactory regularity
+ Other duties may be assigned and can differ among accounts, depending on business necessities and client requirements.
**What You Bring:**
+ Successful candidates will be team-oriented, adaptable, reliable, and nurturers of a healthy/safe working environment for all.
+ 1 or more years of related experience
Link to full Job description ( We Offer:**
+ Flexible and supportive work environment, so you can be home for life's important moments.
+ Access to ongoing training/development and advancement opportunities to turn your job into a career
+ Full array of benefits that support you and your family's wellbeing, including paid time off, holidays, medical, dental, vision, tuition reimbursement, 401k, discount programs, and more.
+ In addition to SodexoMagic's standard, some locations may offer additional site-specific benefits, including free "shift" meals (and/or allowances/per diems), uniforms, safety shoes, public transportation support and/or parking.
Link to benefits summary ( SodexoMagic strives to offer comprehensive summaries of our benefits packages and detailed descriptions of the positions candidates are applying for. However, due to the contractual nature of our business, some job duties and employee benefits may vary based on the unit/work location. We encourage you to discuss any questions about SodexoMagic's benefit offerings during the interview process._
**Who we are:**
SodexoMagic is the joint venture partnership between NBA Hall of Famer, Earvin "Magic" Johnson, and SodexoMagic. As a certified minority company, we deliver food, facilities management and integrated services to corporations, healthcare facilities, K-12 schools, colleges and universities and aviation lounges. This strategic alliance between Magic Johnson Enterprises and SodexoMagic, Inc., enables us to deliver creative solutions to our clients along with our local partners throughout the communities we serve.
Our company values you for you; you will be treated fairly and with respect, and you can be yourself. You will have your ideas count and your opinions heard because we can be a stronger team when you're happy at work. This is why we embrace culture and belonging as core values, fostering an environment where all employees are valued and respected. We are committed to providing equal employment opportunities to individuals regardless of race, color, religion, national origin, age, sex, gender identity, pregnancy, disability, sexual orientation, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. Should you need assistance with the online application process, please complete this form ( .
Clerical Assistant
Posted 23 days ago
Job Viewed
Job Description
We're determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals - and to help others accomplish theirs, too. Join our team as we help shape the future.
Job Description
The Clerical Assistant will be primarily responsible for handling and processing a high volume of incoming mail, which includes scanning, case matching, photocopying, filing, CD duplication, PDF compilation and file conversion.
The ideal candidate will thrive in a high-volume environment that is both dynamic and rewarding while working in a collegial and friendly atmosphere. The position is fully in-office at Penn Plaza NY.
RESPONSIBILITIES:
+ Assist the Attorneys and Legal Assistants in various clerical and administrative tasks.
+ Processing closed files electronically, as well as shipping physical files to our storage facility.
+ Maintaining all physical files, media and materials generated throughout the litigation process.
+ Ordering and maintaining supplies for the office, as well as shipping supplies as needed.
+ Troubleshooting equipment as needed and contacting help desk when necessary.
QUALIFICATIONS:
+ Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
+ Ability to independently manage multiple projects and use time management skills in a high-volume environment.
+ Demonstrated strong organizational skills focusing on attention to detail and accuracy.
+ Ability to communicate effectively with management, attorneys and Legal Assistants.
+ Ability to work on strict and short deadlines, set priorities and deal effectively with shifting priorities.
+ Ability to work with confidential and sensitive information.
+ Basic knowledge of legal terminology is a plus.
Compensation
The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford's total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is:
$42,560 - $63,840
Equal Opportunity Employer/Sex/Race/Color/Veterans/Disability/Sexual Orientation/Gender Identity or Expression/Religion/Age
About Us ( | Our Culture ( | What It's Like to Work Here ( | Perks & Benefits ( day, a day to do right.
Showing up for people isn't just what we do. It's who we are - and have been for more than 200 years. We're devoted to finding innovative ways to serve our customers, communities and employees-continually asking ourselves what more we can do.
Is our policy language as simple and inclusive as it can be? Can we better help businesses navigate our ever-changing world? What else can we do to destigmatize mental health in the workplace? Can we make our communities more equitable?
That we can rise to the challenge of these questions is due in no small part to our company values that our employees have shaped and defined.
And while how we contribute looks different for each of us, it's these values that drive all of us to do more and to do better every day.
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Remote Clerical Assistant
Posted today
Job Viewed
Job Description
We are seeking a highly organized, dependable, and detail-oriented Remote Clerical Assistant to support our team with various administrative and clerical tasks. This role is essential to the smooth operation of our day-to-day business activities. You will handle data entry, document management, scheduling, communication, and other administrative duties—all from a remote work environment.
The ideal candidate will be proactive, efficient, and capable of managing multiple tasks while maintaining a high level of accuracy and professionalism.
Key Responsibilities:- Perform data entry tasks, maintain records, and ensure accuracy of information in databases and filing systems
- Draft, proofread, and format documents such as reports, letters, spreadsheets, and presentations
- Organize and maintain digital files and folders in shared drives or document management systems
- Assist in scheduling appointments, meetings, and maintaining calendars for team members or executives
- Respond to emails, phone calls, and other communications in a timely and professional manner
- Support document preparation for internal use or external clients, including scanning, naming, and sharing files
- Conduct basic research and compile information for reports or decision-making purposes
- Handle general administrative duties such as expense tracking, ordering supplies (virtually), and following up on assigned tasks
- Collaborate with other team members and departments to ensure deadlines and administrative goals are met
- Maintain confidentiality and handle sensitive information with discretion
- High school diploma or equivalent required; associate’s or bachelor’s degree in Business Administration, Office Management, or related field preferred
- 1+ year of experience in an administrative or clerical support role (remote experience is a plus)
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and/or Google Workspace (Docs, Sheets, Gmail, Calendar)
- Comfortable using communication tools such as Zoom, Slack, Teams, or similar platforms
- Strong organizational, time-management, and multitasking abilities
- Excellent written and verbal communication skills
- High attention to detail, accuracy, and follow-through
- Ability to work independently, manage priorities, and meet deadlines in a remote setting
- Reliable internet connection and a quiet, distraction-free workspace
- Flexible hours; full-time or part-time availability depending on business needs
- Standard business hours or customized shifts may apply based on supervisor or team location
- 100% remote – work from home or any secure, quiet environment
- Competitive pay based on experience and role type (hourly/salaried)
- Remote work flexibility and autonomy
- Paid time off, holidays, and sick leave (based on employment type)
- Health, dental, and vision insurance (for eligible full-time roles)
- Opportunities for advancement and professional development
- Supportive and inclusive team environment
You’re highly organized, dependable, and capable of handling a variety of tasks with precision and discretion. You thrive in a behind-the-scenes role, enjoy supporting others, and take pride in keeping things running smoothly—even from afar.
Company Details
Senior Clerical Assistant
Posted 19 days ago
Job Viewed
Job Description
**Location:** WASHINGTON UNIVERSITY IN ST. LOUIS - 56412014
**Workdays/shifts** **_:_** Varying shifts, days/hours (open availability preferred). More details will be provided during the interview process.
**Employment Type:** Full-time
**Pay Range:** $20 per hour - $25 per hour
University students with restrictions on number of hours they can work, including international students, should apply for open student worker positions at the school they attend. You can search student worker jobs here ( with Sodexo is more than a job; it's a chance to be part of something greater because we believe our everyday actions have a big impact. You belong in a company that allows you to act with purpose and thrive in your own way.
**What You'll Do:** As a Senior Clerical Assistant at Sodexo, you are problem solvers and detail orientated. We will rely on your expert knowledge to identify and maintain documents.
**Responsibilities include:**
+ Complete the clerical tasks assigned by the supervisor in accordance with corporate guidelines.
+ Performs activities such as photocopying, compiling records, filing, tabulating, posting information and scheduling appointments
+ May receive, count and deposit cash as needed
+ Provide accurate, friendly, quality service to customers/clients when processing customer/client transactions.
+ Attends work and shows for scheduled shift on time with satisfactory regularity
+ Other duties may be assigned and can differ among accounts, depending on business necessities and client requirements.
**What You Bring:**
+ Successful candidates will be team-oriented, adaptable, reliable, and nurturers of a healthy/safe working environment for all.
+ 3 or more years of related experience
Link to full Job description ( We Offer:**
+ Flexible and supportive work environment, so you can be home for life's important moments.
+ Access to ongoing training/development and advancement opportunities to turn your job into a career
+ Full array of benefits that support you and your family's wellbeing, including paid time off, holidays, medical, dental, vision, tuition reimbursement, 401k, discount programs, and more.
+ In addition to Sodexo's standard, some locations may offer additional site-specific benefits, including free "shift" meals (and/or allowances/per diems), uniforms, safety shoes, public transportation support and/or parking.
Link to benefits summary ( Sodexo strives to offer comprehensive summaries of our benefits packages and detailed descriptions of the positions candidates are applying for. However, due to the contractual nature of our business, some job duties and employee benefits may vary based on the unit/work location. We encourage you to discuss any questions about Sodexo's benefit offerings during the interview process._
**Who we are:**
At Sodexo, our purpose is to create a better everyday for everyone and build a better life for all. We believe in improving the quality of life for those we serve and contributing to the economic, social, and environmental progress in the communities where we operate. Sodexo partners with clients to provide a truly memorable experience for both customers and employees alike. We do this by providing food service, catering, facilities management, and other integrated solutions worldwide.
Our company values you for you; you will be treated fairly and with respect, and you can be yourself. You will have your ideas count and your opinions heard because we can be a stronger team when you're happy at work. This is why we embrace culture and belonging as core values, fostering an environment where all employees are valued and respected. We are committed to providing equal employment opportunities to individuals regardless of race, color, religion, national origin, age, sex, gender identity, pregnancy, disability, sexual orientation, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. Should you need assistance with the online application process, please complete this form ( .
Nursing Services Clerical Assistant
Posted today
Job Viewed
Job Description
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About Evansville State Hospital:
Evansville State Hospital is one of the Indiana State Psychiatric Hospitals who are committed to the mission of Hope and Recovery. Residing on 88 acres on the east side of Evansville, Ind., our facility provides medical treatment for chronic mental illness and substance abuse disorders from our dedicated team of psychiatrists and advanced practice professionals. Active Treatment helps our patients achieve their goals directed towards living in the most non-restrictive environment possible.
Our team of professionals assist our patients in the treatment process involving medical staff, nursing, psychology, social work, rehabilitation therapy and our community integration program. Evansville State Hospital continues to maintain accreditation through The Joint Commission as an Inpatient Psychiatric Hospital as well as Centers for Medicare & Medicaid Services certification as a Psychiatric Medicare/Medicaid Hospital.
Salary Statement:
The salary for this position traditionally starts at $27,638.00 but may be commensurate with education or work experience.
A Day in the Life:
The essential functions of this role are as follows:
* Supports the daily operations of an organization by performing general office tasks
* Greets visitors and directs them to the appropriate person according to their needs.
* Answers telephones and gives information to callers, take messages, or transfers calls to appropriate individuals.
* Opens, sorts, and routes incoming mail and correspondence, and prepares outgoing mail.
* Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
* Accurately maintains and organizes office files.
* Delivers messages and run errands.
* Maintains inventory, orders, and distributes supplies.
* Completes tasks or projects assigned by supervisor in a timely manner.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
What You'll Need for Success:
The ideal candidate in this role should minimally have a
* High School Diploma or equivalent
Upon entering the role, individuals must have or obtain the following requirements:
* Working knowledge of general office functions and clerical procedures.
* Basic computer skills
* Active listening skills
* Effective written and verbal communication skills
* Organizational skills with the ability to prioritize tasks effectively
* Attention to detail and proofreading skills
* Ability to use Microsoft Office Suite (Word, Excel, Outlook)
* Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties
* Ability to work independently
* Ability to provide effective and professional customer service to internal and external parties.
* Able to perform essential functions with or without reasonable accommodation.
Supervisory Responsibilities/Direct Reports:
This role may provide direct supervision for one or more staff members.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
* Three (3) medical plan options (including RX coverage) as well as vision and dental plans
* Wellness Rewards Program: Complete wellness activities to earn gift card rewards
* Health savings account, which includes bi-weekly state contribution
* Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
* Two (2) fully-funded pension plan options
* A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
* 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
* Up to 15 hours of paid community service leave
* Combined 180 hours of paid vacation, personal, and sick leave time off
* 12 paid holidays, 14 on election years
* Education Reimbursement Program
* Group life insurance
* Referral Bonus program
* Employee assistance program that allows for covered behavioral health visits
* Qualified employer for the Public Service Loan Forgiveness Program
* Free Parking for most positions
* Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at
Current Employee? Click here to apply.
Unit Clerical Assistant - NICU
Posted 3 days ago
Job Viewed
Job Description
To perform receptionist and clerical responsibilities for assigned unit. To represent the Hospital, utilizing effective customer service skills. To ensure that hospital visitation guidelines are followed and that the waiting area is used appropriately, and to assist the families of patients in obtaining needed information.
About Us
Since 1954, Texas Children's has been leading the charge in patient care, education and research to accelerate health care for children and women around the world. When you love what you do, it truly shows in the smiles of our patient families, employees and our numerous accolades such as being consistently ranked as the best children's hospital in Texas, and among the top in the nation by U.S. News & World Report as well as recognition from Houston Business Journal as one of this city's Best Places to Work for ten consecutive years.
Texas Children's comprehensive health care network includes our primary hospital in the Texas Medical Center with expertise in over 40 pediatric subspecialties; the Jan and Dan Duncan Neurological Research Institute (NRI); the Feigin Tower for pediatric research; Texas Children's Pavilion for Women, a comprehensive obstetrics/gynecology facility focusing on high-risk births; Texas Children's Hospital West Campus, a community hospital in suburban West Houston; Texas Children's Hospital The Woodlands, the first hospital devoted to children's care for communities north of Houston; and Texas Children's Hospital North Austin, the new state-of-the-art facility providing world-class pediatric and maternal care to Austin and Central Texas families. We have also created Texas Children's Health Plan, the nation's first HMO focused on children; Texas Children's Pediatrics, the largest pediatric primary care network in the country; Texas Children's Urgent Care clinics that specialize in after-hours care tailored specifically for children; and a global health program that is channeling care to children and women all over the world. Texas Children's Hospital is affiliated with Baylor College of Medicine, one of the largest, most diverse and successful pediatric programs in the nation.
To join our community of 15,000+ dedicated team members, visit for career opportunities.
Texas Children's is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at Texas Children's without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, gender identity, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.
Case Management Clerical Assistant
Posted 2 days ago
Job Viewed
Job Description
**Introduction**
Do you want to join an organization that invests in you as a Case Management Clerical Assistant? At Medical City Alliance, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.
**Benefits**
Medical City Alliance offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
+ Free counseling services and resources for emotional, physical and financial wellbeing
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for child, elder and pet care, home and auto repair, event planning and more
+ Consumer discounts through Abenity and Consumer Discounts
+ Retirement readiness, rollover assistance services and preferred banking partnerships
+ Education assistance (tuition, student loan, certification support, dependent scholarships)
+ Colleague recognition program
+ Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits ( Eligibility for benefits may vary by location._**
You contribute to our success. Every role has an impact on our patients' lives and you have the opportunity to make a difference. We are looking for a dedicated Case Management Clerical Assistant like you to be a part of our team.
**Job Summary and Qualifications**
_* This is a FT position Day shift position, Monday - Friday. Hours are typically 8:00am - 4:30pm, with rotating weekends *_
The case management assistant (CMA) will work under the direction of the RN case manager or social worker to assist with facilitating patient discharges requiring post-acute placement or services, and will identify and report barriers to discharges. The CMA will provide administrative support in Case Management functions.
+ Coordinates with RN case manager and social worker for support needed. Communicates updates on progress throughout the day. Refers patient questions back to the case manager/social worker.
+ Provides clerical support in multidisciplinary rounds, including updating NATE Tempo at direction of team.
+ Makes referrals through the web-based referral system (nH Discharge/other) to the specific post-acute care (PAC) providers requested. Includes sending the appropriate packet of information from the medical record required for the level of care.
+ Monitors patients with PAC referrals and intervenes to expedite discharge.
+ Prioritizes workload to ensure a timely contact and intervention with PAC providers.
+ Sends additional information to PAC provider when requested.
+ Communicates with RN case managers/social workers regarding the status of PAC referrals, bed availability, and other barriers that cannot be resolved.
+ Communicates results of PAC referrals with the patient, including having the Patient Choice letter signed.
+ Monitors Medicare patient's planned discharge dates and delivers the Important Medicare Message (IMM) to the patient per facility policy.
+ Delivers the Beneficiary Notice to patients identified as being in the BPCI-A program (Bundle Payment hospitals only).
+ Obtains physician signature on required Case Management documents and forms.
+ Based on facility practice; sets up transportation/sends information to Transfer Center and generates discharge packets for PAC transfers.
+ Utilizes Case Management systems, standards, and processes.
+ Maintains knowledge of and actively develops relationships with PAC providers.
+ Demonstrates knowledge of regulatory requirements, HCA Ethics and Compliance policies.
+ Practices and adheres to the "Code of Conduct" and "Mission and Value Statement."
**What qualifications you will need:**
+ Associate's Degree preferred
+ Medical knowledge and terminology required
+ Minimum of one year experience in a health care setting required
+ Health care professional (CNA, EMT) preferred
Medical City Alliance serves families from Fort Worth, Keller, Haslet, Saginaw and Tarrant County. Our 99+ bed hospital offers 30+ specialties. We offer 2 convenient ER locations, including our off-campus ER in Saginaw. Our maternity floor includes labor and delivery suites and c-section ORs. We have a well-baby nursery, postpartum rooms, and a Level III NICU. We offer compassionate care with state-of-the-art surgical equipment. Our hospital offers robotic surgery to perform procedures. Our facility provides comprehensive cardiology services. We prioritize early detection and treatment of heart disease. Our advanced technology provides quick results to our patients. Our patient satisfaction scores rank in the top decile of hospitals nationwide. Our physicians rank Medical City Alliance as excellent in quality of care. We are a part of the Medical City network of hospitals. Patients are ensured access to medical experts and advanced healthcare innovations across the network.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
Â
"Good people beget good people."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Case Management Clerical Assistant opening. Qualified candidates will be contacted for interviews. **Submit your resume today to join our community of caring!**
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
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About the latest Clerical assistant Jobs in United States !
Case Management Clerical Assistant
Posted 16 days ago
Job Viewed
Job Description
**Introduction**
Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family! Jump-start your career as a Case Management Clerical Assistant today with Medical City Las Colinas.
**Benefits**
Medical City Las Colinas, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
+ Free counseling services and resources for emotional, physical and financial wellbeing
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for child, elder and pet care, home and auto repair, event planning and more
+ Consumer discounts through Abenity and Consumer Discounts
+ Retirement readiness, rollover assistance services and preferred banking partnerships
+ Education assistance (tuition, student loan, certification support, dependent scholarships)
+ Colleague recognition program
+ Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits ( Eligibility for benefits may vary by location._**
Come join our team as a Case Management Clerical Assistant. We care for our community! Just last year, HCA Healthcare and our colleagues donated $13.8 million dollars to charitable organizations. Apply Today!
**Job Summary and Qualifications**
_* This is a FT position Day shift position, Monday - Friday. Hours are typically 8:00am - 4:30pm *_
The case management assistant (CMA) will work under the direction of the RN case manager or social worker to assist with facilitating patient discharges requiring post-acute placement or services, and will identify and report barriers to discharges. The CMA will provide administrative support in Case Management functions.
+ Coordinates with RN case manager and social worker for support needed. Communicates updates on progress throughout the day. Refers patient questions back to the case manager/social worker.
+ Provides clerical support in multidisciplinary rounds, including updating NATE Tempo at direction of team.
+ Makes referrals through the web-based referral system (nH Discharge/other) to the specific post-acute care (PAC) providers requested. Includes sending the appropriate packet of information from the medical record required for the level of care.
+ Monitors patients with PAC referrals and intervenes to expedite discharge.
+ Prioritizes workload to ensure a timely contact and intervention with PAC providers.
+ Sends additional information to PAC provider when requested.
+ Communicates with RN case managers/social workers regarding the status of PAC referrals, bed availability, and other barriers that cannot be resolved.
+ Communicates results of PAC referrals with the patient, including having the Patient Choice letter signed.
+ Monitors Medicare patient's planned discharge dates and delivers the Important Medicare Message (IMM) to the patient per facility policy.
+ Delivers the Beneficiary Notice to patients identified as being in the BPCI-A program (Bundle Payment hospitals only).
+ Obtains physician signature on required Case Management documents and forms.
+ Based on facility practice; sets up transportation/sends information to Transfer Center and generates discharge packets for PAC transfers.
+ Utilizes Case Management systems, standards, and processes.
+ Maintains knowledge of and actively develops relationships with PAC providers.
+ Demonstrates knowledge of regulatory requirements, HCA Ethics and Compliance policies.
+ Practices and adheres to the "Code of Conduct" and "Mission and Value Statement."
**What qualifications you will need:**
+ Associate's Degree preferred
+ Medical knowledge and terminology required
+ Minimum of one year experience in a health care setting required
+ Health care professional (CNA, EMT) preferred
Medical City Las Colinas, built in 1997, is a 100+ bed full service, acute-care facility. We offer a wide range of services, including dedicated women's services, Level II NICU, robotic surgery and emergency services. We are a Primary Stroke Center. We are accredited by The Joint Commission, American Heart Association and American Stroke Association. We offer a high level of stroke treatment and care to patients in Dallas County. We offer customer conveniences and state-of-the-art technology to exceed our patient's expectations. We provide a pleasing environment. We offer amenities such as: private rooms, concierge service, wireless internet and an executive chef. We pride ourselves on raising the standards of the hospital experience. We focus on patient safety, comfort and wellness. Medical City Las Colinas partners with over 400 physicians. We are a part of the Medical City network of hospitals. Patients are ensured access to medical experts and advanced healthcare innovations across the network.
Â
HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
Â
"The great hospitals will always put the patient and the patient's family first, and the really great institutions will provide care with warmth, compassion, and dignity for the individual."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Case Management Clerical Assistant opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. **Unlock the possibilities and apply today!**
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Receptionist/Clerical Assistant (Part Time)
Posted 1 day ago
Job Viewed
Job Description
Secretarial/Clerical/Secretary
Date Posted:
8/21/2025
Location:
Fairfield County Educational Service Center
Date Available:
09/29/2025
Closing Date:
09/12/2023
Title: Receptionist/Clerical Assistant
Qualifications:
- High school diploma
- Ability to work effectively and positively with others
- Excellent organization, efficiency, and communication skills
- Proficient in creating and maintaining records through computer programs involving word processing, databases, presentation/multi-media and spreadsheets.
- Proficient keyboarding and word processing skills
- Ability to communicate effectively using a variety of electronic media
- Ability to operate various types of office equipment
- Ability to generate correspondence accurately and independently
- Ability to manage multiple tasks simultaneously and meet deadlines.
- Willingness to learn new technologies
- Required criminal background check
- Meets USCIS I-9 Employment Eligibility Verification
Reports To: Superintendent/Designee
Contract: Part Time (Up to an average of 20 hrs/week), As-Needed
Salary: Commensurate with experience based on Receptionist Salary Schedule
Job Goal: To assure the smooth and efficient operations of the ESC central office in order to serve the school districts and public of Fairfield County.
Performance Responsibilities :
- Establish, maintain, and monitor accurate, neat and efficient electronic and manual filing systems.
- Prepare/compose/design letters, memoranda, reports, bulletins, handbooks, agendas, brochures, Board information, spreadsheets, data, vacancy notices, requisitions, and various other correspondence.
- Sort information for efficient distribution to appropriate recipients.
- Receive and handle telephone calls and messages.
- Greet and receive visitors.
- Schedule, conduct and report background checks/fingerprints.
- Handle routine correspondence independently.
- Input information into and retrieve information from computer, applications and software.
- Be proficient in using all applications/software used in central office including but not limited to: ASEOP, Applitrack, G-Suite, Background Check software, ODE licensing system.
- Arrange conferences, meetings, and room reservations for central office staff as requested.
- Manage the process to reserve meeting space at the central office and lead securing off-site space for meetings and/or conferences as needed through the county FMX system and other partners.
- Promote excellent public relations by personal appearance, appropriate attire, attitude, and conversation.
- Provides assistance to other ESC staff.
- Attend meetings and in-services as required for personal and professional development.
- Handle confidential information with complete security.
- Embodies high ethical standards and integrity. Accepts responsibility for decisions and conduct.
- Complies with policies and procedures established by the Fairfield County ESC.
- Performs other duties as assigned by the Superintendent/Designee.
- Ability to work effectively with others.
- Ability to communicate ideas and directions clearly and effectively both orally and in writing.
- Organizational and problem solving skills.
- Ability to generate correspondence independently.
- Respects confidences shared by the staff and operates in a discreet manner in all related matters.
Additional Working Conditions
- Occasional exposure to blood, bodily fluids, and tissue.
- Occasional operation of vehicle under inclement weather conditions.
- Occasional alternative/flexible hours/days.
- Occasional travel.
- Occasional interruption of duties by staff and/or telephone.
- Repetitive hand motion i.e. typing, filing, writing.
- Occasional lifting and movement of items weighing 20-25 pounds.
Note : The above lists are not ranked in order of importance.
This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent supervisor, appointing authority.
Superintendent or designee Date
My signature below signifies that I have reviewed the contents of my job description and that I am aware of the requirements of my position.
Employee Signature Date
Print Name
Board Approved: August 1, 2017; Revision Pending Board Approval on 9/26/2023