1,210 Document Control Specialist jobs in the United States

Responsibilities:

-Prepare work packages & submit to customer's portal

-Review as-built documentation & follow format guidelines

-Support project management & improve processes

-Report on QC standards to management & document close-outs

-Remove roadblocks & communicate with PM team

Qualifications:

-Strong verbal, written skills; attention to detail

-Project Management and/or construction industry experience

-Skilled in MS Office; Project Management software preferred

Get AI-powered advice on this job and more exclusive features. Direct message the job poster from Elevait Solutions As an Document Control Specialist/Engineering Services Analyst, you’ll ensure smooth documentation and change control processes for engineering and manufacturing teams. Your work will help maintain product data accuracy, quality compliance, and efficient collaboration across teams and suppliers. Key Responsibilities Document & Change Control · Manage and distribute engineering documentation to teams and suppliers · Own the full lifecycle of change orders: creation, workflows, approvals, and distribution · Facilitate Change Control Board (CCB) meetings · Maintain BOMs and item records in PLM systems · Develop and improve document control procedures aligned with GMP/GDP standards Quality & Process Support · Organize and maintain quality records (e.g., CAPAs, DOAs, RMAs) · Track and report on key metrics and field performance · Assist with quality documentation and process improvement initiatives · Provide training on documentation systems · Lead process improvement projects involving PLM system upgrades or integrations Qualifications · Associate’s degree in a technical field (Bachelor’s in Engineering preferred) · 5+ years of experience in document control or engineering support · Hands-on experience with PLM/PDM tools like Empower, Agile, or Arena (Empower preferred) · Familiar with SAP ERP systems · Deep understanding of product lifecycle and controlled document environments · Excellent attention to detail and communication skills · Able to work independently and cross-functionally · Experience in quality systems is a plus Seniority level Seniority level Mid-Senior level Employment type Employment type Contract Job function Job function Writing/Editing Industries Semiconductor Manufacturing Referrals increase your chances of interviewing at Elevait Solutions by 2x Get notified about new Document Control Specialist jobs in Mountain View, CA . Mountain View, CA $81,000.00-$33,000.00 1 week ago Mountain View, CA 81,000.00- 133,000.00 1 week ago Mountain View, CA 71,000.00- 116,000.00 1 week ago Administrative Assistant, Member Experience Core Systems Pleasanton, CA 110,000.00- 148,800.00 2 weeks ago Pleasanton, CA 80,000.00- 110,000.00 1 month ago Mountain View, CA 75,000.00- 140,000.00 4 months ago Mountain View, CA 91,570.44- 123,889.48 1 month ago Scotts Valley, CA 26.00- 34.00 4 weeks ago Mountain View, CA 30.00- 33.00 1 week ago Mountain View, CA 93,000.00- 133,000.00 3 days ago San Francisco Bay Area 45.00- 55.00 2 weeks ago Mountain View, CA 77,000.00- 110,000.00 3 weeks ago Executive Assistant to Chief Executive Officer San Francisco Bay Area 130,000.00- 150,000.00 2 weeks ago Executive Assistant to CEO and Executive Team Sunnyvale, CA 77,000.00- 110,000.00 3 weeks ago Mountain View, CA 66.00- 70.72 8 hours ago Redwood City, CA 30.00- 40.00 11 hours ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr

Job Description

The Document Control Specialist is responsible for printing and reviewing batch records and working with the Quality team to ensure accuracy. This role ensures that all processes are carried out in compliance with Good Manufacturing Practices (GMP) and safety regulations.

Key Responsibilities:

-Print and review paper batch records for compliance with Good Documentation Practices (GDP)

-Reconcile batch records and collaborate with Quality Assurance on necessary comments and changes

-Ensure accuracy and completeness of documentation in accordance with GMP standards

-Enter data into GLIMS (Laboratory Information Management System) as needed

-Maintain organized and detailed records to support manufacturing and quality operations

-Adapt to daily changes and shifting priorities in a fast-paced environment

We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .

Skills and Requirements

-Minimum 1 year of experience in a GMP-regulated environment

-Strong understanding of GDP and document control processes

-Experience with GLIMS or similar data entry systems preferred

-Highly detail-oriented and organized

-Self-motivated with the ability to work independently

-Comfortable with change and agile in day-to-day responsibilities null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to

• Issuance of document change control numbers, routing and tracking of new and revised documents for approval, filing of controlled documents and other documentation provided to QA, and ensuring that all documents follow the change control procedure.
• Review of documents for completeness, adherence to company guidelines for formatting, review of authorization for approvals.
• Monitoring of status of in-process document changes to ensure timely completion.
• Review all Packing Records completeness, customer specification, GDP guidelines for approval of product release.
• Review and filing of Raw Material Inspection and Release forms.
• Assisting in internal audits.
• Support the establishment and improvement of quality systems and facilitate continuous improvements efforts of the Quality System.
• Assist in quality audits, including document preparation and record retrieval.
• Review and release raw materials, intermediate products and finished products.
• Manage the approval and archival of SOP, WI, Process Flows, CAPA, OOS, deviations, nonconformance, complaints and investigation as required.
• Create and manage product specification books for raw materials and finished products, manage the change control process for specification updates and assist with on-boarding documentation of new products.
• Support validation and qualification of process equipment, lab equipment, stability chambers, cleaning, and utilities.
• Manage New Equipment Asset lists and assign numbers for all new equipment added to the facility.
• Manage vendor documentation (Vendor Qualification Reports, CoAs, SDS).
• Perform additional duties as required.

• BA, BS Degree in Business
• Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook), Adobe Acrobat, and SAP
• Five years' experience in GMP environment with relevant Quality Assurance/Compliance experience
• Knowledge of FDA 210, 211 and ISO 13485, 9001, 22716 preferred

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Joining us is a chance for you to do important work that creates change and shapes the future of healthcare. Thinking differently is what we do best. To us, change equals opportunity. Every day, more than 4,000 of us are challenging what's possible and making headway to help improve outcomes.

RESPONSIBILITIES

• Responsible for supporting the maintenance of the document control system during 1st shift.

• Day-to-day management of resources, planning to meet goals and deadlines

• This role ensures compliance within the document management system, document storage, retention, and document reconciliation

• Serve as a document control reviewer for new and revised procedures and documents to ensure compliance with global and site procedures as needed

• Ability to manage multiple and complex projects, provide status reports, and coordinate with cross-functional departments

• Support Document management system users with workflow handling and electronic system usage as needed

• Manage the periodic review process for procedures as needed

• May identify and implement process-level efficiencies

• Drive continuous improvement

• Maintains all ISO/FDA standard operating procedures, work instructions, and forms.

• Maintains revision and approval status of all documents.

• Maintains hard copies of all approved documentation.

• Maintains appropriate templates for access.

• Tracking, follow-up, and implementation of, including but not limited to, ECRs, DCRs, ECOs, DCOs, and MCOs. deviations, validation records, batch records, and notebooks.

• Responsible for processing change orders through the Agile PLM system.

• Support internal audits when needed

• Supports external audits when needed

• Issues controlled documentation such as batch records and validations

• Have advanced computer skills to increase department productivity, as well as broadening technical and scientific knowledge

QUALIFICATIONS

• Bachelor's degree or equivalent with 5+ years of experience,

• Minimum of 2 years' experience in document and promotional materials management using electronic document management systems or manual systems using electronic document storage.

• Minimum of 1-2 years' experience in a Quality Systems I Regulatory Compliance environment with a working knowledge preferably in the medical device, diagnostics or pharmaceutical industries. Familiarity with FDA regulations and ISO series of quality standards preferred.

• Capable of both written and verbal effective communication skills.

• Proficient in the Microsoft Office suite of products.

• Proficient in Oracle R12/Agile preferred.

Position Summary

Under the supervision of the Inventory & Document Control Manager the Document Control Specialist is responsible for a wide range of duties pertaining to the management, organizing, tracking, and maintaining all electronic files stored on-site. Responsible for the maintenance of databases for tracking engineering design and services work with company documents adhering to company’s document lifecycle procedures, and archiving inactive records accordance with the records retention policies, safeguarding information and retrieving data in a more effective manner.

Essential Job Duties

• Responsible for transfer of digital files to the (DMS) Document Management System Library and digital file management, including purchase part specification documents.
• Converts purchase part and customer books into hard copy files to electronic format by scanning them
• Performs various hard copy and electronic file management tasks pertaining to Customer books, standard equipment books
• Distributes documents in hard copy or digital format for viewing or manufacturing
• Performs M2M data entry in Engineering, within scope of work (part # matrix)
• May provide backup, as needed, at the front counter and M2M data entry regarding Projects (sales orders)
• Enters part numbers based on requested demands
• Generates and posts scanning ques for engineering hours. Creating packets or job travelers for engineering labor scanning

Qualifications

• Associate degree and combination of five to eight years of experience in document control, quality assurance or related area and experience in durable manufacturing environment. Technical Knowledge, prior demonstrated development in new and/or improved existing methods of handling and protecting and maintaining M2M and Engineering records and drawings.
• Technical emphasis on electronic document control and support of engineering functions.
• Proficient in Word, Excel, and Outlook; knowledge of M2M desirable
• Ability to read blueprints and use measurement tools required
• Must be able to communicate clearly both orally and in writing
• Self-motivated team player with the ability to work in a face paced, dynamic environment
• Ability to adhere to ethical principles that reflect the highest standards of organizational and individual behavior and comply with all laws and regulations
• Possess effective organization and time management skills, be detail oriented, use good judgment, manage competing priorities for multiple projects, and consistently meet all deadlines
• Ability to work collaboratively with others and foster cooperative relationships and credibility at all levels of the organization
• Proven ability to investigate, analyze, resolve and follow through on problems
• Bilingual Spanish a plus

Job Title: Document Control Specialist

Location: Bellevue, WA

Type: Contract

Compensation: $46 - $60 hourly

Contractor Work Model: Hybrid

We are seeking a highly motivated Document Control Specialist who thrives in a dynamic environment. This role requires exceptional attention to detail, a commitment to excellence, and the ability to engage with colleagues in a professional and approachable manner. You will work closely with Molten Chloride Fast Reactor (MCFR) systems engineers and configuration managers, playing a crucial role in maintaining the integrity of our documentation processes.

Responsibilities

• Assist engineers in preparing and submitting documents to project partners and internal document control specialists.

• Review documents for compliance with configuration management processes, ensuring accuracy and adherence to standards.

• Identify and rectify common document issues, including captions, cross-references, and formatting, while updating content to align with the latest templates.

• Mentor the MCFR organization on documentation best practices and work instructions to enhance overall efficiency.

• Configure and update project pages in Atlassian Confluence and manage the Jira database.

• Perform additional administrative duties as assigned to support team objectives.

  Key Qualifications and Skills

• Associate's degree or an equivalent combination of education and experience.

• Minimum of three (3) years of customer-facing work experience.

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Knowledge and experience in electronic document and metadata management, preferably in a regulated or technical environment.

• Familiarity with product data management software suites.

• Exceptional attention to detail and a team-oriented mindset, with experience in training others.

• Strong oral and written communication skills in English, with the confidence to address documentation issues and provide constructive guidance.

• Experience with Confluence, Jira, or Windchill is a plus.

• Knowledge of ASME NQA-1 standards is advantageous.

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Ref: #161-Managed Staffing Charlotte

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Description

The Document Control Specialist at NaturVet, a leading manufacturer of high-quality pet supplements, is responsible for managing the lifecycle of documents critical to our manufacturing and quality processes. This includes maintaining, organizing, and ensuring compliance with all documentation related to product formulations, production processes, quality control procedures, regulatory standards, and other essential operational records. This role works closely with cross-functional teams to ensure that all documents are accurate, up-to-date, and readily accessible, supporting compliance with internal quality standards and external regulations.

Description

The Document Control Specialist at NaturVet, a leading manufacturer of high-quality pet supplements, is responsible for managing the lifecycle of documents critical to our manufacturing and quality processes. This includes maintaining, organizing, and ensuring compliance with all documentation related to product formulations, production processes, quality control procedures, regulatory standards, and other essential operational records. This role works closely with cross-functional teams to ensure that all documents are accurate, up-to-date, and readily accessible, supporting compliance with internal quality standards and external regulations.

Requirements

ESSENTIAL FUNCTIONS AND KEY RESPONSIBILITIES

• Create, review, and maintain Standard Operating Procedures (SOPs), batch records, labeling, and other controlled documents related to the production of pet supplements.
• Implement and maintain an efficient document filing system, both physical and electronic, ensuring easy retrieval of documents.
• Ensure all documents are version-controlled and that obsolete documents are removed or archived in accordance with company policies.
• Support regulatory affairs and quality assurance teams with document preparation and submission for audits, inspections, and certifications (e.g., UL, APHIS, NASC, etc.).
• Ensure that all documents adhere to relevant industry standards, such as Current Good Manufacturing Practices (cGMP), FDA guidelines, and applicable pet supplement regulations.
• Ensure all product labeling complies with regulatory requirements for pet supplements.
• Coordinate the distribution of new or updated documents to relevant stakeholders.
• Support training initiatives by maintaining training records and ensuring that employees have access to the most current SOPs and regulatory documents.
• Assist in preparation for internal and external audits by ensuring all documentation is accurate, complete, and readily available.
• Maintain a detailed document control log to track revisions, approvals, and distribution of controlled documents.
• Archive documents in compliance with retention policies and regulatory requirements.
• Work closely with cross-functional teams, including production, quality control, regulatory affairs, and R&D, to ensure accurate and timely documentation management.
• Act as a liaison between departments to resolve document-related issues and ensure consistent documentation practices across the organization.
• Contribute to process improvements in document control practices to enhance efficiency and compliance.
• Participate in audits of document control processes to identify gaps and recommend corrective actions.
  
  

• Bachelors degree in Life Sciences, Quality Management, or a related field (or equivalent experience).
  
  

• Minimum of 2 years experience in document control or regulatory affairs, preferably in the food, dietary supplement, or pharmaceutical industry.
• Knowledge of GMP, FDA regulations, and other relevant industry standards for pet supplement manufacturing is a plus.
• Must be deadline driven and able to work autonomously.
• Must have strong communication and interpersonal skills
• Very strong organizational, time management and business process skills with high attention to detail
• Ability to establish and maintain cooperative working relationships with employees at all levels of the organization.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and document management software
  
  

• This is a full time on-site position
• Sedentary Work: Primarily sitting while performing office duties.
• Occasional Standing and Walking: May involve brief periods of standing or walking to meetings, the printer, or other areas within the office and manufacturing or warehouse environments which may require the use of specific PPE.
• Occasional climbing up and down stairs. Elevators are not present in our buildings.
• Light Lifting: May occasionally lift and/or carry things like books, papers, or tools weighing up to 25 lbs.
  
  

• Office Setting: Work is typically performed in a climate-controlled indoor environment.
• This job operates in a professional office environment. This role routinely involves standard office equipment such as computers, phones, photocopiers, and filing cabinets.
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Manufacturing

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