Explore document control specialist positions, where precision meets organization. These roles involve managing and maintaining documents, ensuring accuracy, and adhering to regulatory standards. Professionals in this field are detail-oriented, possess strong communication skills, and are adept at using 1,029 Document Control Specialist jobs in the United States
Document Control Specialist
Posted today
Job Viewed
Job Description
The Documentation Control Specialist is responsible for the daily operation, maintenance, and support of the Product Lifecycle Management (PLM) system. This role ensures accurate document and data management, proper revision control, and smooth execution of engineering changes in alignment with AS9100 standards. The position provides hands-on administrative support to users across Engineering, Manufacturing, Quality, and Supply Chain to ensure data integrity and efficient document workflows throughout the product lifecycle.
**Key Responsibilities:**
**PLM System Administration**
- Perform day-to-day administration of the PLM system, including management of user permissions and access to documentation, process workflows, and troubleshooting.
- Monitor system performance, resolve user issues, and escalate technical problems to IT support as required.
- Maintain system's master data and templates to ensure consistency and standardization across the company.
- Support system upgrades, patches, and configuration changes in coordination with IT.
**Document & Data Management**
- Manage the creation, release, revision, and archiving of controlled documents, drawings, models, and specifications in the PLM system.
- Ensure revision control, change history, and traceability of all configuration items.
- Support engineers to maintain accurate product structures and Bills of Materials (BOMs) within the PLM system.
- Creates and/or updates Product Baseline Records in accordance with latest Technical Data Pack (As-Design Record).
- Supports updates to Engineering Masters in accordance with latest Technical Data Pack (As-Built Record).
- Ensure obsolete or superseded documents are removed from active use in accordance with AS9100 requirements.
**Change Control Administration**
- Administer Engineering Change Requests (ECRs), Engineering Change Orders (ECOs), and deviations/waivers through the PLM system.
- Ensure proper routing, review, and approval of change workflows.
- Verify that changes are correctly implemented in system records and communicated to stakeholders.
- Supports the Site's Change Control Board (CCB), by providing daily notification and agenda of documents under review and managing their approval process and status.
**User Support & Training**
- Act as first-line support for PLM users, addressing document access issues, data errors, and process questions.
- Provide onboarding, training, and guidance to employees on PLM processes and best practices.
- Supports the development of reference guides and process documentation to improve user adoption and reduce errors.
**Process & Compliance Support**
- Ensure document control processes are executed in compliance with AS9100 requirements.
- Maintain logs, records, and system-generated reports to support internal and external audits.
- Identify opportunities to streamline workflows, reduce bottlenecks, and improve user experience.
- Supports continuous improvements activities throughout the organization as related to Configuration Management.
**Tools & Systems**
Experience with one or more of the following is preferred:
- **PLM Systems** : Oracle Agile, Siemens Teamcenter, PTC Windchill or equivalent
- **ERP/MRP Systems** : Oracle Fusion, SAP, Epicor, or similar enterprise systems
- **Collaboration Tools** : Microsoft Teams, Slack, Google Chat
- **Standard Office Tools** : Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat
**Qualifications**
**Education & Experience**
- Associate's degree in Engineering Technology, Business, Information Systems, or related discipline is preferred.
- 2-4 years of hands-on experience administering a PLM system in aerospace, defense, or another regulated manufacturing industry.
- Knowledge of AS9100 or ISO 9001 documentation control requirements.
- Strong background in document control and configuration management processes.
**Skills & Competencies**
- Strong technical aptitude and ability to learn new systems quickly.
- Detail-oriented with strong organizational skills and ability to manage multiple priorities.
- Excellent customer service and communication skills to support cross-functional teams.
- Ability to interpret engineering drawings, specifications, and configuration documents.
- Proactive problem-solving with focus on accuracy and efficiency.
**Performance Metrics**
- User support responsiveness
- Timeliness and accuracy of document releases and change order processing
- Reduction in data errors or rework caused by documentation issues
- User satisfaction and adoption of PLM system processes
- Successful support of audits with no document control system findings
- Successful support of the organization continuous improvement activities
#LI-SM2
**Ralliant Corporation Overview**
Ralliant, originally part of Fortive, now stands as a bold, independent public company driving innovation at the forefront of precision technology. With a global footprint and a legacy of excellence, we empower engineers to bring next-generation breakthroughs to life - faster, smarter, and more reliably. Our high-performance instruments, sensors, and subsystems fuel mission-critical advancements across industries, enabling real-world impact where it matters most. At Ralliant we're building the future, together with those driven to push boundaries, solve complex problems, and leave a lasting mark on the world.
We Are an Equal Opportunity Employer
Ralliant Corporation and all Ralliant Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Ralliant and all Ralliant Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at
**About PacSci EMC**
Pacific Scientific Energetic Materials Company (PacSci EMC), a Ralliant Corporation (NYSE: RAL) operating company, makes critical missions possible. From concept to demonstration to delivery, we provide leading-edge energetic materials, devices and subsystems for use in military and commercial applications. With engineering and manufacturing capability in Arizona and California, our associates work together to solve the toughest technical challenges with a dedication to Safety First, Quality Every TimeTM. We enable success for innumerable missions on a daily basis, impacting the lives of military personnel, law enforcement officers, commercial airline pilots, astronauts, and oil field operators. For nearly a century, PacSci EMC's experience and expertise has been relied upon in the times When Milliseconds MatterTM. For more information, go to EMC is an equal opportunity employer. We do not discriminate against any applicant or employee on the basis of race, sex, religion, age, national origin, color, disability, or veteran status. Nonetheless, pursuant to our subcontractor status on highly sensitive national security matters, Mechanical Assemblers and all other floor personnel who frequently shift cell assignments, as well as any personnel directly working with the following contract are subject to the following contractual provision: THAAD PRIME Flowdowns (H-Clauses) H-42 FOREIGN PERSONS, paragraph D., "All employees of all entities that make up the Contractor's team, whether subcontractors, consultants, or anyone who works with or on behalf of the Contractor will be citizens of the U.S." Accordingly, only U.S. citizens will be qualified to fill these roles. We are committed to providing a workplace free of any discrimination or harassment. We all have a role in building a community where everyone belongs. Where you can speak your mind, be yourself, and feel supported. It's how we achieve more together - for each other, for our customers, and for the world. Are an Equal Opportunity Employer. Ralliant Corporation and all Ralliant Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Ralliant and all Ralliant Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at
Document Control Specialist
Posted today
Job Viewed
Job Description
DriveTime Family of Brands includes in-house financing and servicing through Bridgecrest, which is one of the country's leading financial servicing providers. Bridgecrest services roughly $17 billion in finance receivables for DriveTime and other third parties. We service auto loans across a wide credit spectrum with the intent of creating a strong path to vehicle ownership for our customers.
**That's Nice, But What's the Job?**
This position is responsible for being proficient in Document Control Coordinator tasks and ability to take on additional assignments and responsibilities in all aspects of title handling and processing.
In long, you will:
+ Assist customer with amendment to securitized titles (Moves, Adding or Deleting names from title, Name Changes, and Flips); including but not limited to reviewing incoming paperwork, prepping, and sending out all necessary paperwork to the DMV and/or customer
+ Verify and service titles, distribute documents to correct departments and ultimately the return of the documents to the customer or third party at the time the loan is completed
+ Assist customers to reinstate their name on the title after a repossession; including but not limited to advising customer what documents are needed, reviewing incoming paperwork, prepping, and sending out all necessary paperwork to 3rd Party Title vendors and/or DMV
+ Complete title corrections by reviewing incoming paperwork, prepping, and sending out all necessary paperwork to the DMV
+ Complete lien verifications for internal and external departments
+ Complete document replacement requests
+ Provide excellent internal and external customer service by supporting the escalation phone line and outbound calls as necessary
+ Complete tasks on assigned accounts in a timely manner to avoid losses and adhere to service level expectations
+ Complete scheduled and ad hoc projects including but not limited to the following: lien verifications, originator backouts, unwinds, and unperfected titles
+ Proficient in the support of Document Control Coordinator job functions as required
**So What Kind of Folks Are We Looking for?**
+ Clear, concise, and professional written and oral communications and interpersonal skills
+ Strong time management and organizational skills, and ability to maintain a consistent and positive demeanor in a fast-paced work environment
+ Effective time management skills and ability to prioritize and multi-task to ensure the achievement of assigned performance objectives
+ Ability to effectively apply professional acumen to favorably resolve issues escalated from internal and external customers
+ Ability to drive departmental compliance with all regulatory requirements
+ Self-motivated with strong decision-making capabilities; ability to self-start
+ Ability to work in an accurate, detail-oriented, and highly productive manner
+ Demonstrate problem solver skills, and ability to utilize available resources
**The Specifics.**
+ High School Diploma, GED, or equivalent certification
+ Experience with Microsoft Office such as Excel, Outlook and Word
+ 2+ years of experience in titles, collections and/or financial services
+ Associate degree or bachelor's degree in business or related field may be used as a proxy for experience
**Physical Requirements:** T _he physical demands for this job_
The Physical demands described within are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
+ Must be able to remain in a stationary position at least 75% of the time
+ Occasionally move about inside the office to access file cabinets, office machinery, etc.
+ Requires visual acuity and manual dexterity to constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and printer
+ Frequently communicate with internal and external customers. Must be able to exchange accurate information in these situations
+ This position could require moving objects up to 20 pounds
_This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice._
**So What About the Perks? Perks matter**
+ **Medical, dental, and vision, oh my!** DriveTime Family of Brands covers a sizable amount of insurance premiums to ensure our employees receive top-tier healthcare coverage.
+ **But Wait, There's More.** 401(K), Company paid life insurance policy, short and long-term disability coverage to name a few.
+ **Growth Opportunities.** You grow, I grow, we all grow! But seriously, DriveTime Family of Brands is committed to providing its employees with every opportunity to grow professionally with roughly over 1,000 employees promoted year over year.
+ **Tuition Reimbursement.** We're as passionate about your professional development as you are. With that, we'll put our money where our mouth is.
+ **Wellness Program.** Health is wealth! This program includes self-guided coaching and journeys, cash incentives and discounts on your medical premiums through engaging in fun activities!
+ **Gratitude is Green.** We offer competitive pay across the organization, because, well. money matters!
+ **Game Room.** Gimme a break - no, not a Kit Kat ad but we do have a ping-pong table, a pool table and other games if you ever need a break in your day.
+ **In-House Gym.** We want our employees to be the best versions of themselves. So come early, take a break in your day, or finish strong with a workout!
+ **Enjoy Social Events?** Bring it on. Rally with your team for festive gatherings, team competitions or just to hang out!
+ **We Care and Value YOU!** Feel the love and let us treat you to company outings, personal rewards, amazing prizes & much more!
+ **Paid Time Off.** Not just lip service: we work hard, to play hard! Paid time off includes (for all full-time roles) wellness days, holidays, and good ole' fashioned YOU time! For our Part-timers, don't fear you get some time too.vacation time is available - the more you work, the more you earn!
**Anything Else? Absolutely.**
DriveTime Family of Brands is Great Place to Work Certified! And get this: 90% of our rockstar employees say they feel right at home here. We could spend a lot of time having you read about ALL our awards, but we'll save time (and practice some humility) just naming a few others; Comparably Awards: Best Company for Diversity, Best Company Culture and Best Company Leadership, oh and don't forget Phoenix Business Journal Healthiest Employers (okay, we'll stop there)!
Hiring is contingent upon successful completion of our background and drug screening process. DriveTime is a drug-free, tobacco-free workplace and an Equal Opportunity Employer.
And when it comes to hiring, we don't just look for the right person for the job, we seek out the right person for DriveTime. Buckle up for plenty of opportunities to grow in a professional, fun, and high-energy environment!
Document Control Specialist
Posted today
Job Viewed
Job Description
Joining us is a chance to do important work that creates change and shapes the future of healthcare. Thinking differently is what we do best. To us, change equals opportunity. Every day, our colleagues are challenging what's possible and making headway to innovate new treatment pathways to advance patient outcomes and set new standards of care.
**RESPONSIBILITIES**
+ Responsible for supporting the maintenance of the document control system during 1st shift.
+ Day-to-day management of resources, planning to meet goals and deadlines
+ This role ensures compliance within the document management system, document storage, retention, and document reconciliation
+ Serve as a document control reviewer for new and revised procedures and documents to ensure compliance with global and site procedures as needed
+ Ability to manage multiple and complex projects, provide status reports, and coordinate with cross-functional departments
+ Support Document management system users with workflow handling and electronic system usage as needed
+ Manage the periodic review process for procedures as needed
+ May identify and implement process-level efficiencies
+ Drive continuous improvement
+ Maintains all ISO/FDA standard operating procedures, work instructions, and forms.
+ Maintains revision and approval status of all documents.
+ Maintains hard copies of all approved documentation.
+ Maintains appropriate templates for access.
+ Tracking, follow-up, and implementation of, including but not limited to, ECRs, DCRs, ECOs, DCOs, and MCOs. deviations, validation records, batch records, and notebooks.
+ Responsible for processing change orders through the Agile PLM system.
+ Support internal audits when needed
+ Supports external audits when needed
+ Issues controlled documentation such as batch records and validations
+ Have advanced computer skills to increase department productivity, as well as broadening technical and scientific knowledge
**QUALIFICATIONS**
+ Bachelor's degree or equivalent with 5+ years of experience,
+ Minimum of 2 years' experience in document and promotional materials management using electronic document management systems or manual systems using electronic document storage.
+ Minimum of 1-2 years' experience in a Quality Systems I Regulatory Compliance environment with a working knowledge preferably in the medical device, diagnostics or pharmaceutical industries. Familiarity with FDA regulations and ISO series of quality standards preferred.
+ Capable of both written and verbal effective communication skills.
+ Proficient in the Microsoft Office suite of products.
+ Proficient in Oracle R12/Agile preferred.
Salary Pay Range:
$71,300.00 - $97,750.00 USD Salary
Our salary ranges are determined by role, level, and location. Individual pay is determined by several factors including job-related skills, experience, and relevant education or training **.** In addition to base pay, employees may be eligible for bonus, commission, equity or other variable compensation **.** Your recruiter can share more about the specific salary range for your preferred location during the hiring process.
Additional Description for Pay Transparency:
Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance, and savings plan (401(k)).
Subject to the terms of their respective policies and date of hire, Employees are eligible for the following LifeSciences is an equal opportunity employer, and is committed to providing equal employment opportunities to all qualified applicants and employees regardless of race, marital status, color, religion, sex, age, national origin, sexual orientation, physical or mental disability, or protected veteran status.
This site is governed solely by applicable U.S. laws and governmental regulations. If you'd like more information on your rights under the law, please see the following notices:
EEO Is the Law ( | EOE including Disability/Protected Veterans ( LifeSciences is committed to provide qualified applicants and employees who are disabled veterans or individuals with disabilities with needed reasonable accommodations in accordance with the ADA ( . If you have difficulty using our online system due to a disability and need an accommodation, please email us at
Unsolicited Agency Submission
Integra LifeSciences does not accept unsolicited assistance from search firms for employment opportunities. All CVs/resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. A formal written agreement is required before engaging any agency, and it must be executed and authorized by the Vice President, Talent Acquisition. Where agency agreements are in place, introductions (the initial sharing of a candidate's name, resume, or background) are position-specific and may only occur within the scope of that approved agreement. Please, no phone calls or emails.
Integra - Employer Branding from Integra LifeSciences on Vimeo (
Document Control Specialist
Posted today
Job Viewed
Job Description
Quality Assurance
Cook County , IL, US
Pay Rate Low: 22 | Pay Rate High: 24
+ Added - 08/10/2025
Apply for Job
_Our client, a leading personal care/cosmetics manufacturer, is looking for a skilled_ _Document Control Specialist (QA) to join their team in the Cook County, IL area!_
**Job Title:** Document Control Specialist (QA)
**Par rate:** $23/hr.
**Location:** Cook County, IL (Greater Chicago Area)
**Job Type:** 6-month contract- hire
**Role Summary**
Our client, a leading organization in the greater Chicago area, is seeking a Document Control Specialist (QA)to support their quality and compliance teams. This role is vital in maintaining the flow and control of electronic and hard-copy documentation. The ideal candidate will have strong data entry skills, great attention to detail, and the ability to thrive in a fast-paced environment.
**Key Responsibilities**
+ Maintain and control flow of both electronic and physical documentation
+ Write, implement, and maintain document control systems
+ Log, track, and maintain batch records
+ Coordinate document control activities between subcontractors, service providers, and fulfillment houses
+ Identify, recommend, and implement solutions to documentation issues
+ Ensure confidentiality while interacting with various internal and external stakeholders
+ Maintain and track internal/external document routing
+ Complete batch reconciliations and review BOMs
+ Manage raw material testing and approvals, including routing and logging test sheets
+ Release and approve raw materials in MAX system
+ Create, print, verify, and log raw material green tags
+ Manage release, hold, or rejection of finished goods in Access database
+ Prepare and send first production samples to customers
+ Handle all Quality-related outgoing shipments (FedEx, UPS)
+ Generate Certificates of Analysis (C of As) and Certificates of Manufacturing (C of M's)
+ Create, review, and approve internal Fill and Assembly specifications
**Qualifications**
+ Education: High School Diploma required
+ Experience: 1-2 years of relevant documentation or quality support experience preferred
+ Excellent attention to detail
+ Strong written and verbal communication skills (English proficiency required)
+ Proficient in Microsoft Office Suite (Word, Excel, Outlook)
+ Ability to manage multiple priorities in a deadline-driven environment
+ Familiarity with document control systems and manufacturing/QC processes a plus
**_Note:_** _This job description is a complete list of all desired skills, but not all are required. We strongly encourage candidates who have some of the skills to apply. We look forward to a conversation to learn more about you!_
#INDBH
#LI-DNP
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Document Control Specialist
Posted today
Job Viewed
Job Description
**- Job Type:** Full-time
**- Location:** Irvine, CA
**- Pay Rate:** $23.00 per hour
**- Schedule:** 8am-5pm Monday - Friday
**Roles and Responsibilities:**
+ Process and manage controlled quality system documentation using both paper and electronic methods.
+ Handle engineering change notices/orders (ECN/ECO) per standard operating procedures and work instructions.
+ Store approved documentation in both physical and electronic file vaults to meet quality system requirements.
+ Enter and monitor data in the ECN/ECO database, distributing reports to assist document control and engineering teams.
+ Verify and update data in the Pansophic system (MS1829) to manage shipping capabilities based on hold/release forms.
+ Analyze and correct discrepancies in the document management system to ensure all documents are accessible to users.
**Qualifications & Skills:**
+ Proven experience in document control or a similar role.
+ Strong organizational skills and attention to detail.
+ Proficiency in using database systems and Microsoft Office Suite.
+ Familiarity with quality management systems and engineering change processes.
+ Excellent communication skills, both written and verbal.
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Get a complete career fit with Kelly ® .
You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.
About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
Document Control Specialist
Posted today
Job Viewed
Job Description
We are seeking a dedicated Document Quality Control Specialist responsible for ensuring compliance with both internal and external regulatory requirements. This role involves contributing to the development and optimization of Quality Management Systems (QMS) to meet business needs and regulatory standards.
Responsibilities
+ Ensure QMS compliance with site, division, corporate, FDA, ISO, MDD, and individual country requirements.
+ Engage in the development of an optimal future state of QMS for business needs.
+ Provide improvements and inputs into the quality planning process.
+ Execute the development and/or modification of the QMS.
+ Participate in Management Review, Quality Planning Review, and related forums.
+ Assess and quantify requirements for optimizing QMS structure.
+ Ensure GMP and GDP compliance within the Quality organization.
+ Identify and implement improvement opportunities to enhance the efficiency and effectiveness of the QMS.
+ Contribute to the development, maintenance, and improvement of policies and procedures.
+ Implement best-in-class practices and benchmark against industry leaders and regulatory requirements.
+ Facilitate communication with notified bodies.
+ Ensure QMS reflects actual activities and business needs, and supports NPD requirements.
+ Participate in relevant QMS IS discussions.
+ Act as a key contributor to QMS business processes and understand IS system support requirements.
+ Participate in internal and external quality system audits.
+ Understand system integration and IS change control assessment and approval.
Essential Skills
+ Experience with medical device product development lifecycle, including risk management and design/process verification and validation.
+ Applied knowledge of Advanced Quality tools such as Failure Modes Effect Analysis (FMEA), GD&T, Root Cause Analysis, and Mistake Proofing/Poke Yoke.
+ Ability to read and interpret CAD drawings.
+ Experience interacting with regulatory agencies (FDA, MoH, TUV, etc.).
+ Thorough understanding of US and International Medical Device Regulations.
+ Strong knowledge of Quality Concepts such as CAPA, Audits, and Statistics.
+ Strong project management skills and the ability to manage multiple tasks simultaneously.
+ Ability to advocate for product excellence and quality.
+ Effective cross-functional collaboration skills with departments including Advanced Operations, Product Development, Regulatory Affairs, and Marketing.
+ Strong interpersonal, written, oral communication, and negotiation skills.
+ Critical and analytical thinking skills.
+ Ability to manage and complete projects in a matrix organization.
+ Ability to work independently.
+ Experience working in compliance risk situations.
+ Computer literacy, including proficiency with Mini-Tab or similar analysis programs.
Additional Skills & Qualifications
+ Knowledge of document control, QMS, ECOs, ECRs, Medical Device, and Quality Systems.
+ Experience as a Configuration Specialist or in Doc Control.
+ Knowledge of Medical Device Regulations.
Work Environment
The work environment includes a structured setting where you will engage with advanced technologies and adhere to specific regulatory requirements. Benefits include 2 weeks of PTO and 10 paid holidays.
Job Type & Location
This is a position based out of Irvine, California.
Pay and Benefits
The pay range for this position is $40.00 - $55.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Irvine,CA.
Application Deadline
This position is anticipated to close on Oct 24, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email (% ) for other accommodation options.
Document Control Specialist
Posted 6 days ago
Job Viewed
Job Description
WSP is seeking a Document Control Specialist to join our Project Controls team in Asheville, NC.
**Your Impact**
+ Support project engineers in functional areas such as project document review and analysis of engineering related field data, products and/or functions.
+ Inputting of specific project information into project tracking software including but not limited to material testing reports, material invoices, and project pay quantities.
+ Responsible for verifying final pay quantities and data with respect to work accomplished on projects.
+ Prepare detailed construction cost payment reports.
+ Maintain submittal and transmittal forms.
+ Organize, prepare and box project records for archives, storage, and retention.
+ Attends meetings as directed by the project engineer, creates agenda and prepares meeting minutes
+ Types and edits correspondence, memoranda, reports and other documents
+ Reviews outgoing correspondence for procedural and grammatical accuracy, as well as conformance to general policy and factual correctness
**Who You Are**
MINIMUM QUALIFICATIONS:
+ Requires a high school diploma
+ 7 years of previous support experience required.
+ Strong interpersonal and communication skills, both written and verbal, and a professional demeanor are required.
+ Must be detailed oriented, have excellent organizational skills and have the ability to multi‐task.
+ Proficiency with Microsoft Office Package; strong understanding of Word, Excel, and Outlook.
+ The ability to complete work assignments independently
PREFERRED QUALIFICATIONS:
+ Associate's degree preferred (or equivalent working knowledge/experience).
+ Experience with contract management software a plus.
+ Local candidates preferred
#LI-MP1
**About WSP**
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee's career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
**NOTICE TO THIRD PARTY AGENCIES:**
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation - no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
Be The First To Know
About the latest Document control specialist Jobs in United States !
Document Control Specialist
Posted 12 days ago
Job Viewed
Job Description
**Power Your Future with Qualus** as a Document Controls Specialist in our Program Management organization. This role will provide administrative support and document control support to Project Director, Project Manager, Project/Commissioning Engineer (P/CE) and site CST and QA team members.
**Responsibilities**
+ Development and maintenance of Owner's schedules and Integrated Master schedules including all contractors and stakeholders.
+ Assist in monitoring the safety, environmental, and quality management of the Site Work.Participates in all EHS activities as required by the project team.
+ Provide input and support for document reviews.
+ Provide input and support for turnover packages.
+ Provide input into daily logs, weekly reports, and monthly project progress reports.
+ Participate in system walk downs, develop completion punch lists, and ensure accurate and complete documentation of system checkout, compliance checks and turnover between EPC Contractor's Construction and Start-up/Commissioning Teams prior to Owner Substantial Completion.
+ Participate in Owners and EPC meetings.
+ Assure that turnover packages, initial acceptance, testing, and punch lists for each system are complete and approved.
+ Compile System Description Library and System Commissioning index for Owner's project team and distribute to Project Management.
+ Participate in regular meetings with the Owner Project team to inform them of progress and issues.
+ Conduct all activities in accordance with the agreed-to Project Procedures.Maintain the confidentiality of the Owner and EPC contractor information.
#LI-MH1
**Qualifications**
+ Knowledge and proficiency in electronic documentation software and system including MSWord, MSExcel, MSSharePoint, and contractor PMIS iDOCS.
+ Experience in setting up and reviewing document naming and numbering formats to ensure consistency per project and work group standards.
+ Experience and knowledge in engineering drawing and documentation standards (general), nomenclature and engineering disciplines to ensure naming, numbering, and archiving are maintained accordingly.
+ Experience in field records review for quality assurance and completeness and the ability to identify document deficiencies for escalation.
+ Communication skills to facilitate information and document exchange between contractor(s) and the utility.
The expected compensation range for this position is based upon several factors, including but not limited to education, qualifications, prior relevant work experience and work location.
**Benefits & Compensation**
Qualus benefits offered include Medical, Dental, Vision, Life Insurance, Short and Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Parental Leave, Paid time off, and Holidays, for those who qualify.
The expected compensation range for this position is based upon several factors, including but not limited toeducation, qualifications, prior relevant work experience and work location.
**Company Overview**
Qualus is a leading pure-play power services firm and innovator at the forefront of the energy transition and transformation, with differentiated capabilities across grid modernization, resiliency, security, and sustainability. The firm partners with utilities, commercial, industrial, data center, and government clients, and renewable and energy storage developers, offering comprehensive solutions through boutique and integrated advisory, planning, engineering, digital solutions, program management, and specialized field services. Qualus also provides software and technology enabled services and develops breakthrough solutions for critical power industry challenges such as distributed and variable resource integration, emergency management, and secure data exchange. The firm has nearly 1,600 professionals, with offices throughout the U.S. and Canada.
**EEO**
At Qualus, we believe everyone has value; and that the diversity and inclusion among our teams is what sets us apart for optimal success. We put people first because we care. To view a copy of the Qualus Equal Opportunity and Affirmative Action Policy Statement, click here.
If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process, and need an alternative method for applying, please email
Submit Referral Submit Referral
**Job Locations** _US-MS-Greenville_
**ID** _ _
**Category** _Major Project Group & Program Management_
**Position Type** _Regular Full Time_
**Remote:** _No_
Document Control Specialist
Posted 4 days ago
Job Viewed
Job Description
As a 100% employee-owned contractor, when you work at Sundt, you're not just hiring on at a company, you're joining a culture. Because everyone at Sundt is part owner, you'll join a team of people who are deeply invested in their work. From apprentices to managers, we're passionate about the details and deliberate in everything we do.
At Sundt we focus on building long-term prosperity for our clients, communities and employee-owners. We offer competitive pay, industry-leading benefits including a 401k and employee stock ownership plan, incentive programs for craft and administrative employees as well as training that focuses on your personal and professional growth. We're driven by skill, grit and purpose. Join us as we strive to be the most skilled builder in America .
Job Summary
Generally responsible for document management for specific projects and is the key resource for the management of documentation and records at the site. This work will be performed under general supervision.
*POSITION IS BASED ON JOB SITE LOCATED IN NORTH PHOENIX. *
Key Responsibilities
1. Assists with the document preparation for scanning (i.e., removes all staples, paper clips).
2. Handles document retrieval requests, and assists in document reproduction .
3. Maintains the master project/drawing / specification files as the repository of design /construction documents.
4. Maintains transmittal logs and records and ensures compliance.
5. Organize, prepare and box in-active records for archives, storage, retention and/or destruction.
6. Responsible for maintenance of the project electronic and physical library records.
7. Serves as main contact for file maintenance, quality control and retrieval of physical files within the central library.
8. Supports and maintain the operation of the Electronic Management & Physical File Structure Systems.
Minimum Job Requirements
1. 3-5 years of previous support experience required. Experience with Contract Manager or other contract management tool is preferred.
2. Familiarization with Prolog, ERP systems and other related project management software preferred.
3. Must be detailed oriented, have excellent organizational skills and have the ability to multi-task.
4. Proficiency with Microsoft Office Package; strong understanding of Word, Excel, and Outlook.
5. Requires a high school diploma, Associate's Degree preferred (or equivalent working knowledge/experience).
6. Strong interpersonal and communication skills, both written and verbal, and a professional demeanor are required.
Note: Job Description is subject to change at any time and may include other duties as assigned.
Physical Requirements
1. May stoop, kneel, or bend, on an occasional basis
2. Must be able to comply with all safety standards and procedures
3. Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis
4. Will interact with people and technology frequently during a shift/work day
5. Will lift, push or pull objects pounds on an occasional basis
6. Will sit, stand or walk short distances for up to the entire duration of a shift/work day.
7. Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors
Safety Level
Safety-Sensitive
Note: Jobs with the Safety-Sensitive designation are those that include tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task or others such as operating a vehicle, operating equipment, operating machinery or power tools, repairing/maintaining the operation of any vehicle/equipment, the handling/disposal/transport of hazardous materials, or the handling/treatment/disposal of potentially flammable/combustible materials.
Equal Opportunity Employer Statement: Sundt is committed to the equal treatment of all employees, and/or applicants for employment, and prohibits discrimination based on race, religion, sex (including pregnancy), sexual orientation, gender identity, color, age, disability, national origin, covered veteran status, genetic information; or any other classification protected by applicable Federal, state, or local laws.
Benefit list:
Market Competitive Salary (paid weekly)
Bonus Eligibility based on company, group, and individual performance
Employee Stock Ownership Plan & 401K
Industry Leading Health Coverage Starting Your First Day
Flexible Time Off (FTO)
Medical, Health Savings, and Wellness credits
Flexible Spending Accounts
Employee Assistance Program
Workplace Wellness Programs
Mental Health Program
Life and Disability Insurance
Employee-Owner Perks
Educational Assistance
Sundt Foundation - Charitable Employee-Owner's program
#LI-IF1
Document Control Specialist
Posted 20 days ago
Job Viewed
Job Description
As a 100% employee-owned contractor, when you work at Sundt, you're not just hiring on at a company, you're joining a culture. Because everyone at Sundt is part owner, you'll join a team of people who are deeply invested in their work. From apprentices to managers, we're passionate about the details and deliberate in everything we do.
At Sundt we focus on building long-term prosperity for our clients, communities and employee-owners. We offer competitive pay, industry-leading benefits including a 401k and employee stock ownership plan, incentive programs for craft and administrative employees as well as training that focuses on your personal and professional growth. We're driven by skill, grit and purpose. Join us as we strive to be the most skilled builder in America .
Job Summary
Generally responsible for document management for specific projects and is the key resource for the management of documentation and records at the site. This work will be performed under general supervision.
Key Responsibilities
1. Assists with the document preparation for scanning (i.e., removes all staples, paper clips).
2. Handles document retrieval requests, and assists in document reproduction .
3. Maintains the master project/drawing / specification files as the repository of design /construction documents.
4. Maintains transmittal logs and records and ensures compliance.
5. Organize, prepare and box in-active records for archives, storage, retention and/or destruction.
6. Responsible for maintenance of the project electronic and physical library records.
7. Serves as main contact for file maintenance, quality control and retrieval of physical files within the central library.
8. Supports and maintain the operation of the Electronic Management & Physical File Structure Systems.
Minimum Job Requirements
1. 3-5 years of previous support experience required. Experience with Contract Manager or other contract management tool is preferred.
2. Familiarization with Prolog, ERP systems and other related project management software preferred.
3. Must be detailed oriented, have excellent organizational skills and have the ability to multi-task.
4. Proficiency with Microsoft Office Package; strong understanding of Word, Excel, and Outlook.
5. Requires a high school diploma, Associate's Degree preferred (or equivalent working knowledge/experience).
6. Strong interpersonal and communication skills, both written and verbal, and a professional demeanor are required.
Note: Job Description is subject to change at any time and may include other duties as assigned.
Physical Requirements
1. May stoop, kneel, or bend, on an occasional basis
2. Must be able to comply with all safety standards and procedures
3. Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis
4. Will interact with people and technology frequently during a shift/work day
5. Will lift, push or pull objects pounds on an occasional basis
6. Will sit, stand or walk short distances for up to the entire duration of a shift/work day.
7. Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors
Safety Level
Safety-Sensitive
Note: Jobs with the Safety-Sensitive designation are those that include tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task or others such as operating a vehicle, operating equipment, operating machinery or power tools, repairing/maintaining the operation of any vehicle/equipment, the handling/disposal/transport of hazardous materials, or the handling/treatment/disposal of potentially flammable/combustible materials.
Equal Opportunity Employer Statement: Sundt is committed to the equal treatment of all employees, and/or applicants for employment, and prohibits discrimination based on race, religion, sex (including pregnancy), sexual orientation, gender identity, color, age, disability, national origin, covered veteran status, genetic information; or any other classification protected by applicable Federal, state, or local laws.
Benefit list:
Market Competitive Salary (paid weekly)
Bonus Eligibility based on company, group, and individual performance
Employee Stock Ownership Plan & 401K
Industry Leading Health Coverage Starting Your First Day
Flexible Time Off (FTO)
Medical, Health Savings, and Wellness credits
Flexible Spending Accounts
Employee Assistance Program
Workplace Wellness Programs
Mental Health Program
Life and Disability Insurance
Employee-Owner Perks
Educational Assistance
Sundt Foundation - Charitable Employee-Owner's program
#LI-KW1