541 Document Controller jobs in the United States

Als Document Controller ben je verantwoordelijk voor:

• Het beheren, registreren en archiveren van alle documenten die betrekking hebben op het civiele of infra project.
  
• Het controleren van documenten op volledigheid, juistheid en conformiteit met de geldende procedures en richtlijnen.
  
• Het toezien op een correcte documentatieflow binnen het projectteam en met externe partijen zoals opdrachtgevers, onderaannemers en leveranciers.
  
• Het bijhouden van documentatie over wijzigingen, revisies en goedkeuringen.
  
• Het ondersteunen van projectleiders en engineers bij documentgerelateerde vraagstukken.

Epic Piping has an exciting opportunity available for a Document Controller to be an integral part of our fabrication team. Epic takes pride in our quality of work and has a goal of building our workforce with the most talented employees. You’ll have an opportunity to work on a wide range of projects on a national and global scale. We can meet you at any skill level, whether you are just starting your career or have years of experience under your belt.

WHAT YOU’LL DO:

• Store, manage, and track company documents.
• Scan, image, organize, and maintain documents, adhering to the company’s document lifecycle procedures.
• Control the retrieval of documents.
• Receive and process Requests for Information, or RFIs, from employees or clients and maintain the requests via tracking logs.
• As RFI procedures are updated, create new templates.
• Help project managers develop and maintain documents such as meeting minutes, drawings, specifications, approvals, and related items.
• Responsible for training employees on records management procedures and policies, which include documentation, retention, retrieval, destruction, and disaster recovery.
• Assist with file migrations and audits.
• Prepare spool dossier per approved JI.
• Submit final dossier to customer inspector for review.
• Maintain and verify lots for welders/line class prior to releasing spools for Paint/Shipment.
• Train weld loggers for Xenon data entry and NDE selection.

WHAT YOU’LL NEED:

• Education: High School Diploma or GED; preferred
• Experience: 2+ Years' Experience in field or related area
• Computer Skills: Microsoft Office
• Certification/Licenses: None specifically required

**
WHAT WE OFFER:**

• Industry-leading training and development programs
• Competitive insurance and benefit options
• Company-paid life insurance and long-term disability insurance
• Paid vacation and holiday time
• Traditional and Roth 401(k) plans available (50% company match up to 6% contributed by the employee)
• Career growth opportunities through hands-on training and mentorships
• Work alongside industry leaders and mentors
• Training and development programs to help you build the skills and knowledge you need to excel in your role and advance your career.
• Coaching from experienced leaders who are dedicated to helping you grow and reach your full potential.
• Opportunities to take on new challenges and responsibilities that will stretch your abilities and expand your horizons.
• A supportive and collaborative work environment where you are encouraged to share your ideas and contribute to our shared goals.

**
WHO WE ARE:**

Epic Piping is one of the largest privately owned and the fastest-growing pipe fabrication firms in the world. With over three decades of experience and backgrounds extending from engineering to welding, Epic Piping provides unmatched experience servicing the chemical, power, refining, offshore, and oil & gas industries.

As an equal opportunity employer, Epic Piping is committed to the development of its employees and strives to promote an environment that fosters personal training and development.

At Epic Piping, we believe that investing in our employees is essential to our success. That's why we're looking for motivated individuals who are willing to invest in themselves and their future. As a member of our team, you will have access to:

• Training and development programs to help you build the skills and knowledge you need to excel in your role and advance your career.
• Coaching from experienced leaders who are dedicated to helping you grow and reach your full potential.
• Opportunities to take on new challenges and responsibilities that will stretch your abilities and expand your horizons.
• A supportive and collaborative work environment where you are encouraged to share your ideas and contribute to our shared goals.

If you're someone who is committed to continuous learning and personal growth, we'd love to hear from you. Apply now to join our team and invest in your future with us!

VolkerFitzpatrick offers a range and depth of civil engineering, infrastructure and building services. We contribute to vital parts of the nation's life through projects of strategic importance, while delivering those less visible, yet essential, works required by both private and public sectors. We build, renew, maintain highways, airports, railway infrastructure, and commercial, industrial and educational buildings.

Join Our Team as a Document Controller! Are you ready to take on a key role in our dynamic project environment in Oxford? As a Document Controller at VolkerFitzpatrick you'll be at the heart of our operations, ensuring seamless administration and precise control of all project documentation.

About you

At least 4 GCSE's (or equivalent) including English

At least 2 years' experience in a similar roleIf your past experience doesn't match perfectly with every requirement of the job description, we still encourage you to apply. You may be just the right candidate for us.

Why work with us?

VolkerFitzpatrick is under the umbrella of VolkerWessels UK which is a multidisciplinary contractor that delivers innovative engineering solutions across the civil engineering and construction sectors including rail, highways, airport, marine, energy, water, and environmental infrastructure.

By utilising the specialist skills of each business unit within VolkerWessels UK, VolkerFitzpatrick are able to ensure our staff provide unrivalled resources and expertise to our clients.

We offer competitive rewards and benefits, recognising the value we place on our employees.

We offer a range of benefits, including:

Competitive salary

Competitive annual leave and an additional day off on your birthday

Option to buy additional annual leave

Private medical care

Pension

Life Assurance

Cycle to Work scheme

Shopping and restaurants vouchers, rewards, and discounts

Training and development opportunities-comprehensive skills-based training

Family friendly polices including enhanced maternity benefits

Employee Assistance programme

Mental health, physical health, and financial support

24/7 Virtual GP serviceFairness, and respect

We believe in pushing boundaries in the pursuit of fairness, and respect. So, our teams can be comfortable that, whatever their background, VolkerWessels UK is a place where they can be themselves and thrive.

If you need support with your application, please contact us at

Additional information

Note for Recruitment Agencies:

Our preference is to hire directly, and we will reach out to our Supplier List (PSL) agencies if this particular role qualifies for release.

We kindly request that you refrain from sending speculative CVs. In the event of speculative CV submissions, no fees will be applicable, and we kindly ask that all inquiries to be directed

VolkerWessels UK is committed to maintaining healthy, safe and productive working conditions for its entire staff and therefore a drugs & alcohol screening is mandatory for all

Our client, a specialist joinery contractor, is seeking a proactive and detail-oriented Document Controller to join their team. This is a pivotal role in ensuring that project documentation is managed effectively, protocols are adhered to, and information is distributed accurately across multiple stakeholders.

The successful candidate will work closely with the team, contractors, and subcontractors, ensuring smooth communication and document management across all projects.

Key Responsibilities

Enforcing document control protocols and procedures.

Uploading and downloading documents to CDE portals.

Tracking, transmitting, and archiving project documentation.

Acting as administrator for the internal project portal.

Conducting quality control checks on documentation.

Printing and issuing drawings and project documents.

Liaising with contractors and subcontractors to ensure document flow.

General office administration, including answering phones.

Carrying out ad hoc tasks such as station runs for collections/drop-offs.

What We’re Looking For

Previous experience in a document control or administration role within construction or joinery is desirable.

Strong working knowledge of Asite, Aconex, or Procore (essential).

Excellent attention to detail and organisational skills.

Strong IT skills with the ability to manage digital document systems.

Confident communicator able to liaise effectively with clients, contractors, and internal staff.

Proactive and adaptable with the ability to manage multiple priorities.

Full UK driving licence (essential due to location and occasional travel).

Benefits & Package

20 days holiday (plus bank holidays).

Private healthcare

Company pension scheme

Document Controller

North Yorkshire | Permanent | Competitive Salary + Benefits

 

Wolviston Management Services are delighted to be supporting our client in the search for an organised and detail-driven Document Controller to join their team, playing a key role in the delivery of high-profile projects across the UK.

This role is all about accuracy, coordination, and communication, ensuring drawings, specifications, contracts and technical documents flow seamlessly between internal teams, clients, and contractors. You'll be the go-to person for making sure everyone has the latest approved information.

 

The Role

As Document Controller, you'll:

Support Contracts Managers with the coordination of project documentation.

Manage and maintain drawing records (digital and hard copy).

Update and maintain trackers, vaults, and filing systems.

Distribute drawings and technical information to site and project teams.

Manage RFI submissions and records via client portals.

Co-ordinate drawing approvals through the approval-comment-construction process.

Ensure all construction documentation is accurately maintained and accessible. About You

To be successful in this role, you'll bring:

Experience in document control or project administration (ideally within construction or engineering).

Strong organisational skills and a sharp eye for accuracy.

Proficiency with Microsoft Office; knowledge of document management systems would be an advantage.

Clear and confident communication skills, with the ability to work effectively with colleagues, clients, and contractors.

A proactive, solution-focused approach and the ability to handle multiple priorities. What's on offer

Competitive salary, dependent on experience.

25 days holiday plus bank holidays.

Company pension scheme.

Ongoing training and professional development.

Opportunity to contribute to landmark projects with a supportive and collaborative team

Job Description

Step Into a Key Role on a Major Construction Project – Document Controller Wanted!
Location: Ipswich, IP3 | 3-Month Contract | Hybrid: 3 Days Office / 2 Days Remote
£18 per hour, 40 hours per week (PAYE Basis)

Proman UK is recruiting on behalf of our client, a leading organisation delivering a large-scale infrastructure project based in Ipswich (IP3). We're looking for a motivated and detail-drive.

ZIPC1_UKTJ

Document Controller – Office Based (Construction)

Medway – 5 days on site

8.30-5.30 Monday to Friday, 1 hour lunch

£competitive DOE c. £28k-35k

Looking to develop your career in construction administration?

We’re seeking an energetic and detail-focused Document Controller to join a leading construction business, working from their Medway head office.

This is a fantastic opportunity for someone with construction administration experience who’s eager to step up into a fast paced Document Controller role, supporting multiple projects across the business.

What you’ll be doing:

Managing and maintaining project documentation through Procore

Supporting project teams with day-to-day administration across multiple live projects.

Ensuring all drawings, reports and project records are accurate, organised, and distributed correctly.

Working closely with Project Managers and site teams to provide reliable and responsive document support.

Any other administrative support as required

What we’re looking for:

Previous administration experience within construction

Some previous exposure to document control

An understanding of construction projects and technical drawings

Tech savvy with relevant document control system experience - with Procore or Deltec would be a bonus

A reliable, organised and flexible approach – you’ll be the go-to for keeping things on track!

Strong attention to detail and a proactive, can-do mindset.

Ability to commit to 5 days per week on-site in Chatham.

Why apply?

Work for a respected construction company with a strong pipeline of exciting projects in central London and the Southeast.

Scope for progression – if you work hard, you can carve out a career here and will be supported in your development!

Working with leaders in the construction sector locally

Be based in a supportive office environment (very limited site-based travel).

Well established team of genuine, down-to-Earth people who have a good sense of humour!

If you’re looking to build a long-term career in construction and want to bring energy, organisation and reliability to a busy projects team, we’d love to hear from you!

This role will interview IMMEDIATELY for the right person so apply online TODAY!

This role is being managed by Emily Powell and Anna Sikora for Pearson Whiffin Recruitment

Job Description

Job type: Temporary (Start date ASAP until October 31st)

Schedule: Monday - Friday (ONSITE)

Responsibilities:

•Under general supervision, is responsible for supporting Records Management with established processes.

• The ideal candidate will have a strong background in Records Management practices who has experience in following a company document retention policy, works with classification of documents and is able to communicate company objectives to various levels of management within Honda to achieve our goals.

• They also need to be able to communicate with IT teams the policy and retention requirements as we are working with many IT project teams to ensure appropriate measures are in place for managing the documents.

• This role will involve analyzing large datasets, creating detailed reports, and providing actionable insights to support business decisions.

• Conduct information gathering sessions with key contacts from each department to review and inventory the documents which the department is responsible for creating and/or maintaining.

• Create and/or Modify the Document Retention Schedule for each department

• Coordinate and confirm system updates are completed correctly

• Assist with physical inventory remediation (review documentation, classify documents per the document retention schedule, and identify department responsible for documents)

• Assess IT systems and ensure that all records are properly managed and retained in accordance with legal and regulatory requirements.

• Develop and maintain complex Excel spreadsheets, including advanced formulas, pivot tables, and macros.

• Must be able to manage their own project load, multitask & prioritize accordingly

• Other tasks as assigned

Qualifications:

Job Specific Skills:

• STRONG ORGANIZATION SKILLS AND ABILITY TO MANAGE/TRACK PROJECTS

• PROBLEM SOLVING SKILLS WITH THE ABILITY TO RESOLVE BUSINESS ISSUES INDEPENDENTLY

• ABILITY TO COMMUNICATE WITH ALL LEVELS OF MANAGEMENT ACROSS ALL HONDA COMPANIES

• PROVEN ABILITY TO MAINTAIN CONFIDENTIALITY

• COMPUTER LITERACY; PROFICIENT IN EXCEL

• INTERPERSONAL SKILLS

• IT EXPERIENCE

• ANALYTICAL SKILLS AND ABILITY TO USE O365 FOR DATA ANALYSIS AND RESEARCH

The role & about the client:

 

On behalf of our client, ITS Construction Professionals South are recruiting for a Document Controller/ Site Administrator to join a reputable Main Contractor. This role will be based on site and must have proven experience with administration. This position will be based in Portsmouth as an ongoing freelance role. 

Key Responsibilities:

Provide full administrative support to the site team including document control, meeting coordination and filing

Be able to keep up with the pace of the project and making sure everything up together to ensure smooth operation workflow

Act as primary point of contact for all administrative queries on site 

Organise and coordinate site meetings, take minutes and distribute actions

Ensuring documents meet requirements and required standards

Ensure confidentiality and security of documents 

Coordinate meetings by taking minutes and circulating agendas

Liaise with contractors and head office for documentation needed

Ensure effective communication flow 

Ensure documentation complies with project standards 

Assist with site access control- ID cards, gate passes and work permits The ideal candidate must have/be:

Proven experience in an Administrative position

Strong organisational skills with the ability to multitask and prioritise workload effectively 

Excellent communication skills both written and verbal

Proficient software knowledge in Microsoft apps

Happy to be site based

Ability to work in a fast paced site environment.    

How to apply:

 

Please send an up-to-date CV in strict confidence.

 

The ITS Group is committed to promoting equal opportunities in employment. You and any job applicants will receive equal treatment regardless of , , gender reassignment, marital or civil partner status, or maternity, , , , ethnic or , or belief, or . We welcome all applicants and are committed to an inclusive environment for all