6,107 Linkedin Events jobs in the United States

**Description:**
**Your journey begins now!**
It is our ongoing purpose to bring imagination, authenticity and meaning to wellness. Each day we work to bring out the best in all we do for our guests and colleagues (you) to take comfort in.
Candidates interested in joining us on this journey need to believe in the power of the individual and understand that regardless of the job, every position has meaning and is important to Miraval's purpose.
As the Event Planning Manager, you will embody the ethos of the Miraval wellbeing brand, be a competent individual who has experience in events and the functions of a hotel.
The Event Planning Manager isresponsible for planning and executing all aspects of assigned group events post-contract through the onsite event, and post-event finalization and follow up. This individual works with all resort departments to execute all aspects of contracted retreats and mindful meetings. For the resorts that offer mindful weddings, this position also may support their success. The Event Planning Manager engages groups in the Miraval experience with the best available, revenue-driven culinary, programming and spa options.
Reporting to the Director of Group Sales Events, this position is a full-time salary position that is located at the resort.
**Specific Duties:**
· Serves as primary point of contact for all group business at Miraval and fully coordinates events so that guest experiences are consistent with what has been represented to our guests
· Generates revenue through educating and selling Miraval Experiencesthat are engaging and embody our core values; primarily meetings, private meals, and programming
· Assures that all event services are provided in a manner that exemplifies established quality standards and are in compliance with applicable regulations and requirements
· Schedules hotel spaces, creates and publishes calendars and notices to ensure that guests, attendees, and hotel staff are informed of all group events, including programming
· Interface with clients daily while on property and handle all staff introductions
· Responsible for accurate and timely revenue forecasting for all assigned events
· Daily tasks include, but are not limited to, conducting property tours, creating catering and sales portfolios (resumes), arranging AV and other meeting needs, creating collateral and menus, and communicating with other team members to ensure that scheduled events are run properly
· Manage rooming lists, cut off dates, and attrition calculations
· Manages final group bill, deposits and final payment including World of Hyatt points and commissions in conjunction with support staff
· Conducts and documents client follow up, post events
· Responsible for strategically improving guest survey scores
· Assist sales team in coordinating in-market sales trips or FAMs and competitive set shops when asked
· Stays informed on the latest trends for activities and programs of competitors and guest demands
· Performs all tasks and provides services in compliance with policies, procedures, work instructions, training, codes of conduct, recognized best practices, safety laws and regulations.
· Source vendors for meeting services not in Miraval inventory including upcharge per SOP.
· Assists/Conducts timely feedback sessions for Sales & Events Coordinator position
· Is familiar with all hotel services/features and local attractions/activities to respond to guest inquiries accurately
· Demonstrates a positive attitude and acknowledges guests in a welcoming and friendly manner
· Ensures that all confidential and financial data is maintained securely and handled in a discreet fashion
· Participates in available training opportunities and applies learnings and newly identified best practices where possible
· Makes suggestions to improve the delivery of guest services and identifies new business opportunities that will enrich the Miraval guest experience
· Supports the team by anticipating and providing help as needed.
· Responds to all complaints and problems in a positive manner and takes action to resolve
· Shows concern by taking action to assure that our guests have a quality experience
· Prioritizes and follows through on all job-related duties.
We thank you for your interest. Be well.
Miraval Berkshires offers:
· _World class resort_
· _Awarded Fortune's 100 best companies to work for_
· _Unlimited use of our fitness center, yoga classes, and lectures_
· _Tuition or wellbeing reimbursement_
· _Free golf_
· _Employee discounts on all spa services and programming_
· _Discounted rates at Hyatt Hotels_
· _Positions with flexible schedules_
**Qualifications:**
· Embraces the ethos and culture of the Miraval wellbeing brand  
· University degree or diploma qualification in Sales or Marketing and/or Hospitality or Tourism Management or industry experience equivalent
· Previous experience in hotel event management or similar
· Minimum 3 years' experience within a 4-5-star hotel sales environment or equivalent professional planning position
· Understands that the Miraval clientele may vary from traditional hotels in regard to target audiences, size of group and intention of visit
· Excellent emotional intelligence  
· Effective as a team player within the Sales Department, as well as the hotel in general
· Ability to easily and willingly adapt to a change of policy, procedures, and work environment  
· Ability to Create detailed and complete event orders to communicate event setup, AV needs, F&B needs, and programing
· Understands how to communicate thru a group resume to convey all event needs
· Understands how to manage event orders, group resumes, and the distribution to services teams
· Experience conducting and planning site tours and visits
_Hyatt is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status._ _R_ _easonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions._
**Primary Location:** US-MA-Lenox
**Organization:** Miraval Berkshires Resort and Spa
**Pay Basis:** Yearly
**Job Level:** Full-time
**Job:** Catering/Event Planning
**Req ID:** LEN
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.

**Description:**
At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences.
The Event Planning Manager is responsible for servicing hotel services to group business clients. Primary servicing efforts are in Banquet Food, Beverage, AV, and Meeting Room Rental. This position acts as the liaison between Meeting Planners and the hotel staff. Must be able to effectively gain commitment from the customer and work well with all departments in the hotel to ensure that services are delivered as communicated to the client. Event Planning Managers also are the on-site contacts and are responsible for the smooth execution of all events.
Hyatt Regency Atlanta opened our doors more than 50 years ago, in 1967. Since then we have continued to bring people together in our efforts to create a "World of Understanding". Referred to as the "Hotel of Hope" by Martin Luther King Jr.
**What you can expect from Hyatt:** Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Hyatt has the best to offer including **:** **complimentary meals during work hours; After 30 Days - eligible for health care including medical, dental, vision, 401(k), complimentary hotel room nights; sick leave.** **Immediately -** **paid holidays; discounted hotel room nights.** **After 1 year - Vacation and paid Family Bonding time, and much more.**
Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it's career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.
**This is not your typical career opportunity. This is the Hyatt Touch.**
**Qualifications:**
A true desire to satisfy the needs of others in a fast- paced environment. Refined verbal and written communication skills
Must be proficient in general computer knowledge
Candidates should be extremely detail oriented, organized and be able to handle a fast-paced environment
Prefer two years hotel experience or completed Event Management Trainee program
Prefer candidate has completed PSS or equivalent training
**Primary Location:** US-GA-Atlanta
**Organization:** Hyatt Regency Atlanta
**Pay Basis:** Yearly
**Job Level:** Full-time
**Job:** Catering/Event Planning
**Req ID:** ATL
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.

**Description:**
At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences.
The Event Planning Manager's primary focus is servicing Sale bookings. This position acts as the liaison between Meeting Planners and the hotel staff. Responsibilities include: administering the Sales agreement, detailing all Food, Beverage, and A/V needs, managing room blocks and pick up, billing instructions, and final review. Event Planning Managers are also the on-site contacts and are responsible for the smooth execution of all events.
Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it's career opportunities, job enrichment, or a supportive work environment, if you are ready for this challenge, then we are ready for you.
This is not your typical career opportunity. This is the Hyatt Touch.
Qualifications
· A true desire to satisfy the needs of others in a fast-paced environment. Refined verbal and written communication skills
· A minimum of 1-3 years of hotel event sales/event planning or comparable experience preferred, or completed Event Management trainee program
· Promptly answer telephones and enthusiastically greet our guests with your personal spirit, however busy and whatever time of day.
· Produce quotes and written confirmation to all clients and staff in a timely and thorough manner in the form of banquet event orders and group resumes.
· Share your personal passions and knowledge of the services and amenities available to guests to help them feel at home
· Meet with clients to work out the details of their functions. Escort clients through the property and highlight features of the facility as well as available services
· Collaborate with team members to communicate what you see and hear to staff and management to ensure the guests' needs are being met
· Utilize the freedom to go beyond to take the initiative to resolve guest complaints and create loyalty
· Work with vendors as needed and adhere to internal event budgets.
· Review & coordinate with Banquet Chefs on creative menus & new product ideas
· Must be proficient in general computer knowledge
· Candidates should be extremely detail-oriented, organized, and be able to handle a fast-paced environment
**_All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status._**
**Primary Location:** US-FL-Orlando
**Organization:** Hyatt Regency Orlando Airport
**Pay Basis:** Yearly
**Job Level:** Full-time
**Job:** Catering/Event Planning
**Req ID:** ORL
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.

**Why us?**
As part of **Sage Hospitality Group** , we passionately strive to be the best and create excellence in everything we do. We believe in enriching lives one experience at a time. More than a slogan, we empower our employees to make positive impacts on the communities in which we live and work. By providing genuine service we build relationships with our guests and value for our shareholders, and we create unforgettable experiences.
We are looking for independent thinkers. Those who harness their entrepreneurial spirit so that it breaks preconceived notions. We're not afraid to forge our own path. After all, it's what industry leaders do. That's why we welcome risk takers and creative spirits alike. No matter your daily role, Sage recognizes that your success is about more than the work you do-it's really about who you are, which is why we invest in your personal and professional growth. We hope you consider joining us!
Nestled in the majestic Rocky Mountains in Estes Park, Colorado, **The Stanley Hotel** is a landmark of timeless elegance, known for its historic charm, panoramic views, and a legacy that has inspired artists, writers, and adventurers for over a century. From its famed role in American pop culture to its status as a luxury mountain retreat, The Stanley offers guests an unforgettable blend of grandeur and mystery. We're looking for someone who can bring creativity, operational excellence, and a passion for storytelling.
Estes Park is more than a scenic getaway-it's the gateway to Rocky Mountain National Park, offering year-round outdoor adventure, wildlife encounters, and a vibrant arts and culture scene. Working at The Stanley means embracing the spirit of exploration and hospitality in a setting unlike any other.
At Sage Hospitality Group, we aim to "make the ordinary extraordinary," and The Stanley Hotel is no exception. As Assistant General Manager, you'll shape experiences that reflect the rich history and bold future of this remarkable destination. Join us, and help write the next chapter in The Stanley's enduring legacy.
**Job Overview**
Primary focus is on executing all aspects of event planning including meetings, reunions, social functions and catering. Event planning includes all aspects of business coordination from the signing of a group contract forward, for example, direct billing requirements, catering, all event details, VIP needs, amenities, group resumes, rooming lists, registration cards, etc. Approximately 75% of overall time. Other key responsibilities include targeting, capturing and coordinating catering sales. Approximately 25% of overall time. Meets and exceeds revenue goals by developing new catering accounts and planning/coordinating all components of group business in a profitable and win-win selling approach.This position primarily handles complex events. Ensures a seamless turnover from sales to service back to sales. Recognizes opportunities to maximize revenue by up-selling and offering enhancements to create outstanding events. Supports and leads the Events team. Serves as the event planner's primary contact (following turnover) on property and is responsible for his/her experience.
**Responsibilities**
+ Achieves a minimum a 90% of productivity goals and 100% of activity goals, as established by management.
+ Coordination of all group business as developed by the sales manager. Contact and appropriately follow-up on all signed/contracted business within 5 working days. Determination and coordination of all event planning needs.
+ Responsible for effectively communicating with the various departments to ensure that the meeting and related functions are executed to the clients "expectations plus one."
+ Direct Sales: Targets appointment-oriented sales calls to ensure a successful catering direct sales effort, in accordance with goals established by department budget and marketing plan. Must have own reliable transportation and possess a valid state driver's license in order to make outside sales calls.
* Key Account Management: Maximizes current hotel key accounts by identifying and developing those that offer revenue growth.
+ New Account Development: Captures competitor's accounts through networking, research and reader board surveys in order to target and solicit those most probable to generate new business.
+ Acquires referrals from existing accounts: Follows up on all leads within 48 hours of receipt in an effort to create new business for the hotel and, when appropriate, sends leads to other Sage hotels.
+ Group retention: Is responsible for rebooking group and applicable catering business through building strong, professional customer relationships and providing consistent outstanding customer service.
+ Account Service and Management: Maintains well-documented, accurate, organized and up-todate file management in order to serve client and employer in the most expedient, organized and knowledgeable manner.
+ Develops customer profiles and maintains as effective trace system including trace dates and references, in order to best meet client needs, resulting in superior account service and increased revenues.
+ Develops strong customer relationships through appropriate client communication and the use of professional, courteous and ethical interpersonal interaction.
+ Promptly, the same day or by 10am the next business day, follows-up on all customers' needs and inquires in an efficient and expedient manner.Time Management: Focuses on revenue-producing activity and maximizes selling time through retaining accounts/customers, maximizing account yield opportunities and direct sales effectiveness.
+ Professionalism: Controls expenses on the property's behalf in order to minimize department and hotel costs. Maximizes return on all investments. Represents themselves and the hotel with the highest level of integrity and professionalism, a service -focused approach and a caring, sincere attitude at all times.
+ Exhibits a positive and involved team attitude to all hotel departments and maintains open communications with all coworkers for the best overall performance of the hotel. Display a neat, clean and business-like appearance at all times.
+ Solve problems and/or suggest alternatives to previous arrangements if necessary.
+ Leads pre-event and post-event meetings for assigned groups.
+ Identifies operational challenges associated with his/her group and works with the property staff and customer to solve these challenges and/or develop alternative solutions.
+ Strives to improve service performance.
+ Sets a positive example for guest relations.
+ Celebrates successes and publicly recognizes the contributions of team members.
**Qualifications**
**Education/Formal**
Training Minimum of high school diploma or equivalent.
Experience
One year minimum hotel sales or catering experience.
**Knowledge/Skills**
+ Requires knowledge of general sales techniques.
+ Yield management experience required.
+ Requires highly developed customer service skills. Strong follow-up and guest satisfactions skills.
+ Understand and follow verbal/written instructions.
+ Work on more than one task at a time.
+ Develop strong internal and customer relationships.
+ Set and manage priorities and plan activities in advance.
+ Solve problems and make sound business decisions.
+ Respond to coaching, feedback and training.
+ Must be detailed oriented.
**Physical Demands**
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
+ Requires ability to hear, speak, read and write English fluently.
+ Requires 12th grade level mathematics, spelling and reading skills.
+ Reuires effective verbal communication and business writing skills.
+ Must have dexterity/mobility to meet clients on and off premises, to tour property and attend functions, to climb stairs, use door keys and operate basic office equipment.
+ Vision to read fine print and computer screens, to see colors, to observe rooms in poorly lit conditions.
**Benefits**
▪ Independence Plan - Paid Time Off
▪ Medical, dental, & vision insurance
▪ Health savings and flexible spending accounts
▪ Basic Life and AD&D insurance
▪ Company-paid short-term disability
▪ Paid FMLA leave for up to a period of 12 weeks
▪ Employee Assistance Program
▪ Great discounts on Hotels, Restaurants, and much more.
▪ Eligible to participate in the Employee Referral Bonus Program. Up to $1,000 per referral.
_The application period will be open for approximately 30 days or until a suitable candidate is identified. We encourage qualified individuals to submit their applications within this timeframe._
**Salary**
USD $0,000.00 - USD 70,000.00 /Yr.
**ID:** _ _
**Position Type:** _Regular Full-Time_
**Property** **:** _Stanley Hotel_
**Outlet:** _Hotel_
**Category:** _Catering & Events_
**Min:** _USD 60,000.00/Yr._
**Max:** _USD 70,000.00/Yr._
**Tipped Position:** _No_
**_Address_** **:** _333 E Wonder View Ave_
**_City_** **:** _Estes Park_
**_State_** **:** _Colorado_
EOE Protected Veterans/Disability

**Description:**
**Find your place at Hyatt Regency Mission Bay**
At Hyatt, we believe our guests select Hyatt because of our caring and attentive colleagues who are focused on providing efficient service and meaningful experiences to each and every guest. Hyatt is a place where high expectations aren't just met-they're exceeded. It's a place of outstanding rewards, where talent opens doors to exciting challenges in the hospitality industry. It's a place where career opportunities are as unlimited as your imagination.
Hyatt Regency Mission Bay is the epitome of the San Diego experience, located in the heart of Mission Bay surrounded by the best beaches and of course SeaWorld and Belmont Park to enjoy. This resort style property is right on the water with pools, waterslides and the best sunsets in southern California and we are looking for top talent to share these experiences with our guests, are you ready?
**About the Role**
We are seeking a highly motivated Event Planning Manager.The Event Planning Manager's primary focus is servicing Sale bookings. This position acts as the liaison between Meeting Planners and the hotel staff. Responsibilities include: administering the Sales agreement, detailing all Food, Beverage and A/V needs, managing room blocks and pick up, billing instructions and final review. Event Planning Managers also are the on-site contacts and are responsible for the smooth execution of all events.
_The annual salary for this position is_ _$61,800 - $86,600_ _. This is the pay range for this position that Hyatt Regency Mission Bay Spa & Marina expects to pay. Decisions regarding individual salaries will be based on a number of factors, such as experience and education._
**What are the additional benefits to working at the Hyatt Regency Mission Bay?**
Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it's career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.Hyatt has the best to offer including: paid holidays, vacation and sick leave, medical health care, paid FamilyBonding Time, Adoption Assistance, discounted and complimentary rooms at Hyatt locations across the globe, free colleague meals and free parking during shifts, and many more!
_All Candidates must be in possession of identification proving authorization to work in the United States. This Position does not offer sponsorship of Work Visas. Resumes submitted that cannot fulfill these requirements will not be considered._
_All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status._
**Qualifications:**
+ A true desire to satisfy the needs of others in a fast paced environment. Refined verbal and written communication skills
+ A minimum of 1-3 years of hotel event sales/event planning or comparable experience preferred
+ Must be proficient in general computer knowledge
+ Candidates should be extremely detail oriented, organized and be able to handle a fast paced environment
+ Prefer two years hotel experience or completed Event Management trainee program
+ Preferred candidate has completed PSS or equivalent training
**Primary Location:** US-CA-San Diego
**Organization:** Hyatt Regency Mission Bay Spa and Marina
**Pay Basis:** Yearly
**Job Level:** Full-time
**Job:** Catering/Event Planning
**Req ID:** SAN
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.

**Overview**
Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.
The American Heart Association is seeking a dynamic **Event Planning Coordinator** to support our fundraising campaigns and donor engagement events in the Central Virginia market-including events such as the **Richmond Heart Ball, Hard Hats with Heart, the VIP Chef's Challenge, and Cor Vitae Society donor experiences** (event assignments may change). This role is ideal for a high-energy, detail-driven event professional who thrives in fast-paced environments and is passionate about creating unforgettable experiences that drive meaningful impact.
This office-based role in **Glen Allen, Virginia** , offers the opportunity to work on some of our most visible and mission-critical events, engaging with influential community leaders, corporate partners, and high-level donors. You'll be part of a collaborative team of Event Planning Coordinators, supporting events across the region by providing day-of-event support and logistical expertise to ensure seamless execution.
This is more than a job-it's a chance to be part of a movement. If you thrive in high-energy environments and want to use your talents to help save lives, we want to hear from you!
**What You'll Do:**
+ Lead and support planning for major fundraising events and donor experiences primarily in Central Virginia and potentially other areas.
+ Collaborate with internal teams, vendors, and volunteers to manage event logistics, timelines, and execution.
+ Maintain and manage data across multiple event systems related to leadership, donations, and planning.
+ Process payments and monitor financials with accuracy and timeliness.
+ Provide on-site support for events across the region, including occasional travel.
+ Contribute to a high-performing team culture focused on excellence, innovation, and mission impact.
**What We're Looking For:**
+ Proven experience in planning and executing large-scale, high-profile events.
+ Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment.
+ Strong communication and collaboration skills with a customer-service mindset.
+ A proactive, solutions-oriented approach and a passion for making a difference.
+ Experience with donor engagement and fundraising events is a plus.
**Key Details:**
+ This is a hybrid office-based position that will require travel to events and meetings, including overnight travel throughout the region.
+ Non-exempt hourly position with a 37.5-hour work week
+ Must be willing to work outside of standard hours as needed, including occasional weekends in support of events.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support locally.
#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.
**Responsibilities**
**Event Logistics**
+ Plan and execute a variety of mission-driven events and meetings.
+ Source and manage vendors, venues, catering, AV, and entertainment, ensuring cost-effective solutions and compliance with the Association guidelines.
+ Implement risk reduction procedures to ensure safe and successful events.
+ Recruit, train, and schedule volunteers to support event execution.
+ Serve as the on-site lead for setup, execution, and teardown.
+ Act as the primary contact for vendors, sponsors, volunteers, and attendees, delivering exceptional service.
+ Create ADA-compliant digital communications (invitations, programs, logistics) in coordination with marketing teams using Association templates and branding.
+ Support virtual event production, including multimedia coordination and technical support.
**Event Data Management**
+ Maintain accurate and organized event data, including guest lists, sponsorships, seating, and donor benefits.
+ Manage auction item data and associated revenue/donations with precision and compliance.
+ Track and analyze donation and revenue data, correcting discrepancies and generating reports as needed.
**Financial Responsibilities**
+ Collaborate with fundraising teams to review revenue, accounts receivable/payable, and ensure financial accuracy.
+ Research discrepancies and assist with resolving past-due amounts.
+ Process vendor payments and contracts in the financial system.
+ Monitor event budgets and ensure cost-effective planning.
+ Adhere to the Association's Funds Handling and PCI procedures for all financial transactions.
**Support Services**
+ Maintain strong communication with directors and volunteers to ensure alignment on goals.
+ Respond to internal and external inquiries with professionalism and timeliness.
+ Support leadership with meeting coordination, documentation, and special projects.
+ Prepare presentations, sponsorship materials, correspondence, and meeting minutes.
+ Work independently and collaboratively on recurring and ad hoc initiatives.
+ Perform other duties as required. Note that responsibilities are subject to change
**Qualifications**
**Want to help get your resume to the top? Take a look at the experience we require.**
**Required:**
+ High school diploma or equivalent.
+ Minimum 3 years of experience in event management, project coordination, or administrative support.
+ Strong attention to detail and ability to manage multiple tasks simultaneously.
+ Proficiency in Outlook, Microsoft Teams, Canva, PowerPoint, Word, and Excel (skills subject to testing.
+ Strong decision-making and problem-solving abilities.
+ Excellent interpersonal skills with the ability to build relationships across all levels.
+ Self-motivated, adaptable, and diplomatic.
+ Comfortable working in a dynamic, fast-changing environment.
+ Skilled in report preparation and proofreading.
+ Requires access to reliable transportation at all times on an immediate basis.
+ A smartphone is required.
+ Ability to and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components, or requesting additional assistance may be required before lifting and/or moving.
+ Must be at least 18 years old and pass a background check.
**Preferred Qualifications, not mandatory to qualify:**
+ College degree or advanced certificate.
+ Experience in nonprofit or mission-driven organizations.
+ Design skills (Canva or similar.
+ Experience with vendor negotiation and contract review.
**Compensation & Benefits**
**The expected pay range is $22.00/hour to $27.00/hour** **. Pay is commensurate with experience; geographic differentials may apply to the pay range.** **_American Heart Association reserves the right to pay more or less than the posted range._**
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
+ **Compensation** - Our goal is to ensure you have a competitive base salary. That's why we regularly review the market value of jobs and make adjustments, as needed.
+ **Performance and Recognition** - You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.
+ **Benefits** - We offer a wide array of benefits, including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program, telemedicine, and medical consultation.
+ **Professional Development -** You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association's national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
+ **Work-Life Harmonization -** The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
+ **Tuition Assistance** - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
The American Heart Association's 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.
**At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.**
**This position not a match with your skills?** Click here to see other opportunities.
In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.
EOE/Protected Veterans/Persons with Disabilities
#AHAIND2, #LI-Onsite, #AHAWAYUP
**Join our Talent Community!**
Join our Talent Community to receive updates on new opportunities and future events.
**Default: Location : Location** _US-VA-Glen Allen_
**Posted Date** _2 weeks ago_ _(10/6/2025 1:31 PM)_
**_Requisition ID_** _ _
**_Job Category_** _Administrative Support_
**_Position Type_** _Full Time_

**Overview**
Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.
The American Heart Association is seeking a dynamic **Event Planning Coordinator** to support our fundraising campaigns and donor engagement events in the Central Virginia market-including events such as the **Richmond Heart Ball, Hard Hats with Heart, the VIP Chef's Challenge, and Cor Vitae Society donor experiences** (event assignments may change). This role is ideal for a high-energy, detail-driven event professional who thrives in fast-paced environments and is passionate about creating unforgettable experiences that drive meaningful impact.
This office-based role in **Glen Allen, Virginia** , offers the opportunity to work on some of our most visible and mission-critical events, engaging with influential community leaders, corporate partners, and high-level donors. You'll be part of a collaborative team of Event Planning Coordinators, supporting events across the region by providing day-of-event support and logistical expertise to ensure seamless execution.
This is more than a job-it's a chance to be part of a movement. If you thrive in high-energy environments and want to use your talents to help save lives, we want to hear from you!
**What You'll Do:**
+ Lead and support planning for major fundraising events and donor experiences primarily in Central Virginia and potentially other areas.
+ Collaborate with internal teams, vendors, and volunteers to manage event logistics, timelines, and execution.
+ Maintain and manage data across multiple event systems related to leadership, donations, and planning.
+ Process payments and monitor financials with accuracy and timeliness.
+ Provide on-site support for events across the region, including occasional travel.
+ Contribute to a high-performing team culture focused on excellence, innovation, and mission impact.
**What We're Looking For:**
+ Proven experience in planning and executing large-scale, high-profile events.
+ Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment.
+ Strong communication and collaboration skills with a customer-service mindset.
+ A proactive, solutions-oriented approach and a passion for making a difference.
+ Experience with donor engagement and fundraising events is a plus.
**Key Details:**
+ This is a hybrid office-based position that will require travel to events and meetings, including overnight travel throughout the region.
+ Non-exempt hourly position with a 37.5-hour work week
+ Must be willing to work outside of standard hours as needed, including occasional weekends in support of events.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support locally.
#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.
**Responsibilities**
**Event Logistics**
+ Plan and execute a variety of mission-driven events and meetings.
+ Source and manage vendors, venues, catering, AV, and entertainment, ensuring cost-effective solutions and compliance with the Association guidelines.
+ Implement risk reduction procedures to ensure safe and successful events.
+ Recruit, train, and schedule volunteers to support event execution.
+ Serve as the on-site lead for setup, execution, and teardown.
+ Act as the primary contact for vendors, sponsors, volunteers, and attendees, delivering exceptional service.
+ Create ADA-compliant digital communications (invitations, programs, logistics) in coordination with marketing teams using Association templates and branding.
+ Support virtual event production, including multimedia coordination and technical support.
**Event Data Management**
+ Maintain accurate and organized event data, including guest lists, sponsorships, seating, and donor benefits.
+ Manage auction item data and associated revenue/donations with precision and compliance.
+ Track and analyze donation and revenue data, correcting discrepancies and generating reports as needed.
**Financial Responsibilities**
+ Collaborate with fundraising teams to review revenue, accounts receivable/payable, and ensure financial accuracy.
+ Research discrepancies and assist with resolving past-due amounts.
+ Process vendor payments and contracts in the financial system.
+ Monitor event budgets and ensure cost-effective planning.
+ Adhere to the Association's Funds Handling and PCI procedures for all financial transactions.
**Support Services**
+ Maintain strong communication with directors and volunteers to ensure alignment on goals.
+ Respond to internal and external inquiries with professionalism and timeliness.
+ Support leadership with meeting coordination, documentation, and special projects.
+ Prepare presentations, sponsorship materials, correspondence, and meeting minutes.
+ Work independently and collaboratively on recurring and ad hoc initiatives.
+ Perform other duties as required. Note that responsibilities are subject to change
**Qualifications**
**Want to help get your resume to the top? Take a look at the experience we require.**
**Required:**
+ High school diploma or equivalent.
+ Minimum 3 years of experience in event management, project coordination, or administrative support.
+ Strong attention to detail and ability to manage multiple tasks simultaneously.
+ Proficiency in Outlook, Microsoft Teams, Canva, PowerPoint, Word, and Excel (skills subject to testing.
+ Strong decision-making and problem-solving abilities.
+ Excellent interpersonal skills with the ability to build relationships across all levels.
+ Self-motivated, adaptable, and diplomatic.
+ Comfortable working in a dynamic, fast-changing environment.
+ Skilled in report preparation and proofreading.
+ Requires access to reliable transportation at all times on an immediate basis.
+ A smartphone is required.
+ Ability to and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components, or requesting additional assistance may be required before lifting and/or moving.
+ Must be at least 18 years old and pass a background check.
**Preferred Qualifications, not mandatory to qualify:**
+ College degree or advanced certificate.
+ Experience in nonprofit or mission-driven organizations.
+ Design skills (Canva or similar.
+ Experience with vendor negotiation and contract review.
**Compensation & Benefits**
**The expected pay range is $22.00/hour to $27.00/hour** **. Pay is commensurate with experience; geographic differentials may apply to the pay range.** **_American Heart Association reserves the right to pay more or less than the posted range._**
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
+ **Compensation** - Our goal is to ensure you have a competitive base salary. That's why we regularly review the market value of jobs and make adjustments, as needed.
+ **Performance and Recognition** - You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.
+ **Benefits** - We offer a wide array of benefits, including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program, telemedicine, and medical consultation.
+ **Professional Development -** You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association's national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
+ **Work-Life Harmonization -** The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
+ **Tuition Assistance** - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
The American Heart Association's 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.
**At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.**
**This position not a match with your skills?** Click here to see other opportunities.
In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.
EOE/Protected Veterans/Persons with Disabilities
#AHAIND2, #LI-Onsite, #AHAWAYUP
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**Default: Location : Location** _US-VA-Glen Allen_
**Posted Date** _2 weeks ago_ _(10/6/2025 1:31 PM)_
**_Requisition ID_** _ _
**_Job Category_** _Administrative Support_
**_Position Type_** _Full Time_

**Description:**
Thompson Dallas, located in The National - Downtown Dallas' premier luxury destination - brings together world-class design, culinary excellence, and personalized hospitality. Recognized on _Conde Nast Traveler's_ 2021 Hot List, our 51-story tower features 219 guestrooms (including 52 suites), three signature dining concepts, a boutique spa, and a two-acre 9th-floor pool deck with sweeping skyline views. With over 16,000 square feet of event space, including the stunning National Ballroom, Thompson Dallas is where unforgettable experiences are crafted.
+ Serve as the point of contact for **groups and local event clients** before, during, and after events to ensure exceptional service and communication.
+ Review contracts, coordinate event logistics, and oversee group room blocks, catering, audiovisual, and billing details.
+ Anticipate client needs, resolve issues quickly, and provide creative solutions to enhance the guest experience.
+ Partner with hotel teams-including Banquets, Culinary, Housekeeping, Reservations, and AV-to deliver seamless execution.
+ Maintain accurate forecasts, event documentation, and revenue integrity across meeting space, guestrooms, and F&B.
+ Upsell products, services, and enhancements to maximize revenue per attendee.
+ Manage existing accounts while proactively soliciting re-bookings and future business opportunities.
+ Conduct site inspections, attend pre-con meetings, and ensure meeting spaces are prepared to client specifications.
+ Build strong vendor and planner relationships to support successful event delivery.
+ All other duties as assigned by leadership
**Qualifications:**
+ 1-3 years of hotel event planning or event sales experience (Event Management trainee program or equivalent preferred).
+ Strong knowledge of hotel operations and event systems such as Envision Sales, Group Bill, Opera, Reserve, Sertifi, Social Tables.
+ Highly detail-oriented with strong organizational, time management, and multi-tasking abilities.
+ Refined verbal and written communication skills; professional presence and confidence required.
+ Strong contract negotiation and interpretation skills.
+ Proven ability to perform well under pressure in a fast-paced luxury environment.
+ Creative problem solver with strong leadership skills that inspire collaboration and excellence.
+ Knowledge of room configurations, meeting setups, and F&B menu creation to meet event needs.
**Primary Location:** US-TX-Dallas
**Organization:** Thompson Dallas
**Pay Basis:** Yearly
**Job Level:** Full-time
**Job:** Catering/Event Planning
**Req ID:** DAL
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.