4,945 Hr Operations jobs in the United States

• New Hire Onboarding: Lead onboarding efforts to ensure new employees feel welcomed, informed, and set up for success.
• HR Administration: Handle all HR admin tasks tied to onboarding, offboarding, promotions, and internal changes to support a seamless employee journey.
• ADP Workforce Now: Manage and maintain data in ADP Workforce Now, including launching ADP Cloud Onboarding and Records Management.
• Employee Relations Support: Help address employee questions and concerns, promoting a positive culture and escalating more complex issues to the HR Business Partner when needed.
• Policy & Compliance: Maintain and update HR policies, ensuring employee awareness and adherence across the organization.
• Performance Management: Support the review process, helping managers with goal-setting, progress tracking, and performance conversations.
• Learning & Development: Coordinate training sessions and development opportunities for employee growth.
• Employee Engagement: Plan team-building events and wellness activities that strengthen workplace connection and morale.
• Cross-Functional Collaboration: Work with IT, Legal, and Finance to align HR operations with company goals and systems.
• Process Improvements: Identify and implement ways to make HR processes more efficient and less manual.
• Event Planning: Coordinate internal events, including leadership conferences and holiday celebrations.
• Workplace Safety: Serve as the Health and Safety coordinator (including Fire Marshal duties and maintaining CPR certification).
• SharePoint Oversight: Keep HR-related SharePoint content organized and up to date.
• HR Data & Reporting: Analyze HR metrics monthly and quarterly to help drive strategic decisions.
• Employee Records: Ensure accurate and compliant recordkeeping, including I-9s and audit support.
• Benefits Support: Assist with benefits enrollment and open enrollment processes; respond to employee benefits questions.
• Compensation Admin: Manage payroll updates, bonuses, and adjustments to ensure accuracy and timeliness.
• Talent Acquisition Help: Work with hiring managers and recruiters to support the hiring process, from job postings to interview coordination.
• Onboarding Materials: Create and distribute documentation and resources to help new hires start strong.
• Offboarding & Exit Interviews: Lead exit interviews and manage departure processes professionally and smoothly.

• 3+ years of experience with ADP Workforce Now, including system administration and data management
• Advanced Excel skills for managing and analyzing HR data
• Proficiency in PowerPoint for building clear, engaging presentations
• Strong attention to detail, with a track record of accuracy in data entry, reporting, and documentation
• Excellent organizational skills, able to manage multiple priorities while maintaining high-quality standards
• Strong communication and interpersonal skills, with the ability to work cross-functionally and maintain confidentiality
• Understanding of HR compliance requirements, including I-9 verification and documentation best practices
• Experience supporting onboarding, offboarding, benefits, and payroll coordination in a fast-paced HR environment
• Nice to have: Experience using Canva for internal communications and SharePoint for document management and team collaboration

• Manage and maintain the HR Information System (HRIS) to ensure data accuracy and integrity.
• Process new hire information, employment changes, and terminations.
• Administer employee benefits programs, including enrollment, changes, and inquiries.
• Support the onboarding and offboarding processes, ensuring a smooth experience for employees.
• Generate regular HR reports on key metrics such as headcount, turnover, and compensation.
• Ensure compliance with federal, state, and local employment laws and regulations.
• Assist with the development and implementation of HR policies and procedures.
• Respond to employee inquiries regarding HR policies, benefits, and payroll.
• Coordinate with payroll providers to ensure accurate and timely processing of wages.
• Maintain employee records and ensure confidentiality.

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum of 2 years of experience in HR operations or administration.
• Proficiency with HRIS systems (e.g., Workday, ADP, SAP SuccessFactors).
• Solid understanding of HR principles, practices, and employment laws.
• Excellent data management and analytical skills.
• Strong attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to handle sensitive information with confidentiality and professionalism.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience with payroll processing is a plus.

Job Description

HR Operations Specialist

Would you like to join a rapidly growing insurance company as an HR Operations Specialist? You’ll play a key role in supporting people operations and shaping a positive employee experience. We’re looking for a detail-oriented professional who thrives on creating smooth HR processes and delivering operational excellence in a dynamic environment.

Location:

You will be required to work on-site at our Carlsbad, California location five (5) days per week. This on-site presence is crucial to fostering collaboration and maintaining a strong connection with our team and the workplace environment. Hybrid flexibility available after 6 months.

Key Responsibilities:

• New Hire Onboarding: Lead onboarding efforts to ensure new employees feel welcomed, informed, and set up for success.
• HR Administration: Handle all HR admin tasks tied to onboarding, offboarding, promotions, and internal changes to support a seamless employee journey.
• ADP Workforce Now: Manage and maintain data in ADP Workforce Now, including launching ADP Cloud Onboarding and Records Management.
• Employee Relations Support: Help address employee questions and concerns, promoting a positive culture and escalating more complex issues to the HR Business Partner when needed.
• Policy & Compliance: Maintain and update HR policies, ensuring employee awareness and adherence across the organization.
• Performance Management: Support the review process, helping managers with goal-setting, progress tracking, and performance conversations.
• Learning & Development: Coordinate training sessions and development opportunities for employee growth.
• Employee Engagement: Plan team-building events and wellness activities that strengthen workplace connection and morale.
• Cross-Functional Collaboration: Work with IT, Legal, and Finance to align HR operations with company goals and systems.
• Process Improvements: Identify and implement ways to make HR processes more efficient and less manual.
• Event Planning: Coordinate internal events, including leadership conferences and holiday celebrations.
• Workplace Safety: Serve as the Health and Safety coordinator (including Fire Marshal duties and maintaining CPR certification).
• SharePoint Oversight: Keep HR-related SharePoint content organized and up to date.
• HR Data & Reporting: Analyze HR metrics monthly and quarterly to help drive strategic decisions.
• Employee Records: Ensure accurate and compliant recordkeeping, including I-9s and audit support.
• Benefits Support: Assist with benefits enrollment and open enrollment processes; respond to employee benefits questions.
• Compensation Admin: Manage payroll updates, bonuses, and adjustments to ensure accuracy and timeliness.
• Talent Acquisition Help: Work with hiring managers and recruiters to support the hiring process, from job postings to interview coordination.
• Onboarding Materials: Create and distribute documentation and resources to help new hires start strong.
• Offboarding & Exit Interviews: Lead exit interviews and manage departure processes professionally and smoothly.

Requirements:

• 3+ years of experience with ADP Workforce Now, including system administration and data management
• Advanced Excel skills for managing and analyzing HR data
• Proficiency in PowerPoint for building clear, engaging presentations
• Strong attention to detail, with a track record of accuracy in data entry, reporting, and documentation
• Excellent organizational skills, able to manage multiple priorities while maintaining high-quality standards
• Strong communication and interpersonal skills, with the ability to work cross-functionally and maintain confidentiality
• Understanding of HR compliance requirements, including I-9 verification and documentation best practices
• Experience supporting onboarding, offboarding, benefits, and payroll coordination in a fast-paced HR environment
• Nice to have: Experience using Canva for internal communications and SharePoint for document management and team collaboration

Benefits & Compensation
The anticipated salary range for candidates is $70,000 to $90,000. We offer a competitive salary and flexible benefits package, recognizing our employees' contributions and supporting them at every career and life stage.

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• Provide employees with front-line HR support, guidance, and troubleshooting across HR topics, including HR programs & policies, timesheets and pay, benefits, and onboarding & offboarding, while effectively conveying complex HR information in a clear and understandable manner.
• Coordinate the escalation and resolution of advanced employee issues across Payroll, Total Rewards, IT, and HRBP teams, while ensuring all parties are aligned and updated along the way
• Collaborate with cross-functional teams to develop self-service knowledge content for employees to access via MyAssistant and ServiceNow
• Support the onboarding process for all incoming employees. This includes ensuring all onboarding requirements are met in a timely manner, logistics are coordinated across TA Ops, HR Data, Tech, and Facilities teams, and employee & manager have a smooth experience
• Manage employee data changes and job requisition requests. Partner across HRBPs, Compensation, Finance, and the HR Data Team to ensure transactions are approved and executed promptly and with accuracy
• Manage end-to-end employee offboarding. Guide employee and manager through all necessary tasks and logistics, support with logistical questions across Payroll, Benefits, Facilities, and IT, conduct exit interviews as required, and ensure system and Payroll offboarding is transacted in a timely manner
• Support HRBPs with reporting requests. This includes maintaining organizational charts, headcount files, and census reports for HRBPs, as well as coordinating more complex reporting requests with the appropriate specialist teams
• Collaborate with HR Data team on regular data audits to ensure overall data quality and accuracy for your client group
• Support HR Operational projects, aiming to drive HR process efficiency as well as employee experiences with HR
• Partner with HRBP teams on client specific projects and tasks, as required
  
  

• Minimum 2 years experience in a customer service, HR or administrative role (strong internships will be considered).
  
  

• Working knowledge of topics across HR functional areas, including Benefits, Talent Acquisition, Learning & Development, Organizational Development, HR Systems/Operations, HR Compliance, and Payroll
• Experience with Microsoft Office suite
• Experience with HRMs and/or Customer Service platforms SuccessFactors, SalesForce, ServiceNow, a plus
• Problem-solving skills; think critically about problems and know how to leverage your resources to package solutions
• Strong client facing / interpersonal skills and passion for delivering positive experiences and building relationships with teams and partners
• Demonstrated ability to thrive in a fast-paced, complex, and ambiguous environment with quick deadlines and shifting priorities
• Ability to analyze processes within a cross-functional organization, proficient at prioritizing new and improved processes
• Ability to work independently, as well as within a collaborative team setting
• Must be comfortable collaborating with senior HR and business leaders
  
  

• Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here:
• Generous paid time off.
• An exciting and fulfilling opportunity to be part of one of Paramounts most dynamic teams.
• Opportunities for both on-site and virtual engagement events.
• Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.
• Explore life at Paramount:
  
  

• Minimum 3 years of HR Operations/HR Generalist/HR Coordinator experience
• Experience in a high-volume, shared service environment with a ticketing system, such as Jira or ServiceNow
• Excellent written and verbal communication skills with employees and stakeholders, including effectively coordinating with global partners, providing regular status updates, and driving clear and timely resolutions.
• Demonstrated ability to critically think and problem solve through ambiguous situations
• College degree in a related field, such as Human Resources
• Experience with the following tools - Jira, Workday, Slack, G-Suite
• Experience working on with a globally distributed workforce

• Intake and triaging of employee requests in Jira
• Executing on defined, tier 1 People Operations processes and tasks, including new hire onboarding, benefits, talent acquisition, talent management, employee experience, etc.
• Sometimes working on undefined, tier 2 processes and escalations that require troubleshooting and critical thinking
• Partner with HR Centers of Excellence to absorb and deliver new processes and HR services
• Partner with People Operations Process Specialists to report process breaks, suggest process updates, build efficiencies and create automations
• Participate in department and cross functional projects